Deputy Chief Financial Officer

Our client, a prominent NFP headquartered in NYC, is seeking a Deputy Chief Financial Officer to join their team. This is a newly created senior management position reporting directly to the CFO. The Deputy CFO will work collaboratively with the current CFO in coordinating, managing, streamlining, and transitioning overall operations, including financial, personnel, human resources, information technology, building operations, and administration functions for the organizations.

Current responsibilities of the CFO position to be transitioned as part of this succession plan include:

Finance and Audit

• Responsible for financial reporting for the Boards of Directors, Finance and Audit Committees, senior team, independent auditors, donors, and government grants.
• Work in collaboration with the President /CEO and senior team in the development and creation of the annual, long-term, operating and capital plans and budgets.
• Plan, oversee and coordinate day-to-day financial activities with the Finance team.
• Responsible for monthly financial reporting, mid-year forecasts, year-end projections, cash flow projections, budget modifications and all special reporting as required.
• Work closely with the Treasurer and Audit Committee Chair in coordinating committee meetings, preparing agendas, minutes, and all related information for committee meetings.
• Manage banking relationships, and financing arrangements.
• Work closely with investment advisors in their management of endowment and other investments.
• Reconcile all investment activity for the endowment, special and reserve funds.
• Reconcile all capital project activity.
• Oversee the ongoing development, streamlining and implementation of all financial and accounting systems & controls, standards, and financial reporting.
• Coordinate with the Director, Institutional Giving regarding restricted grant activity.
• Ensure compliance and proper fiscal reporting measures for all restricted activity and governmental grants.
• Work closely with auditors to implement recent changes, resolve audit matters, and coordinate the annual audit. Work with the Finance team in preparing audit schedules, financial statement drafts, footnotes, and related supporting schedules. Implement changes to financial statements as required due to changes in industry pronouncements and best practices.
• Work with the tax accountants in preparing tax related schedules for Form 990, Form 990T and NYS CT-13 (Unrelated Business Income), Form CHAR 500 (Annual Filing for Charitable Organizations), and NYS Form 497. Identification of any unrelated business income tax issues and related due diligence with regards to all tax matters.
• Work closely with insurance brokers to manage the organization’s overall insurance risk and insurance requirements including property, general liability, umbrella, directors’ and officers’ liability, fine arts, etc.
• Coordinate legal services for contracts, capital projects, governance, personnel-related, visa-related, office leases, etc. with various law firms, as necessary.
  
  

Administration & Building Operations

• Work closely with the President /CEO with respect to governance matters. Assist in preparing minutes of the Board of Directors meetings & coordinating materials for Board meetings in conjunction with the Chief of Staff.
• Plan and coordinate capital improvement budgets/projects for the 100+ year-old historic landmarked townhouse including major interior and exterior restoration projects, upgrades of related system services and required maintenance of the facilities.
• Manage day-to-day administrative and support functions including building facilities, reception, maintenance, maintenance contracts, equipment leases, contract services and finance arrangements.
• Work closely with the DC and Miami offices in all matters including continuing office lease space renewals, upgrades, construction projects, capital improvements, equipment leases, etc.
  
  

Personnel

• Review, negotiate, and administer approved benefits plans, including health, dental, life and AD&D.
• Coordinate all administrative, financial and compliance matters with respect to the organization’s 401(k) retirement plan.
• Maintain and update personnel policies and procedures manual as necessary.
• Coordinate visas for non-resident potential hires.
  
  

Information Technology (IT)

• Work closely with the CIO and Director, IT, and IT governance team to restructure the organizations operational and cyber security policies, procedures, IT structure and operations.
• Manage service agreements with the MSP and other IT related contracts.
• Negotiate financing arrangements and leases for new IT equipment.
  
  

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field, MBA or CPA preferred.
• 7 to 10 years of business experience, preferably some with a non-profit organization.
• Strong understanding of fiscal management, accounting principles, fund accounting, reporting, and compliance.
• Proficiency in financial software and systems (MIP Fund Accounting).
• Hands-on professional who also has demonstrated knowledge in managing facilities, IT, special projects, and administrative function within an organization.
• Ability to manage multiple tasks and meet concurrent financial reporting deadlines.
• Excellent interpersonal and communications skills with the ability to build relationships and collaborate effectively across all levels of the organizations,
• Strong ethical standards and a high level of integrity.
• Strong interest in the mission.
• Bilingual proficiency in Spanish valued but not required
  
  

The compensation for this position ranges from $160,000.00 - $180,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.

To all staffing agencies: PKF O’Connor Davies TalentConnect (“PKFOD TalentConnect”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD TalentConnect recruiters, partners and/or employees at any of our locations regarding this position. Please be reminded, PKFOD TalentConnect is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD TalentConnect.