Strategic Business Operations and Execution, Project Coordinator

Description

Strategic Business Operations and Execution, Project Coordinator

About Astellas

At Astellas we are a progressive health partner, delivering value and outcomes where needed.

We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.

We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.

Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.

Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.

The Opportunity

As a Project Coordinator at Astellas Pharma, you will play a vital role in supporting our Clinical team, particularly providing essential support to senior leaders, ensuring the smooth operation of day-to-day activities while contributing to innovative projects that improve patient care. Your work will directly impact our mission to Change Tomorrow™ and enhance the lives of patients globally.

Hybrid Working

At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.

Key Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Handle phone calls, emails, and other forms of communication on behalf of executives, prioritizing requests and ensuring timely responses.
• Organize meetings, conferences, and events, including scheduling, preparing agendas, taking minutes, and following up on action items.
• Book and coordinate all travel arrangements, including flights, hotels, and transportation, as well as manage Concur.
• Oversee office supplies, equipment, and other administrative needs to ensure smooth office operations.
• Provide support on special projects and tasks as requested by the executive team, maintaining confidentiality with sensitive information.
  
  

Essential Knowledge & Experience

• Previous experience supporting at the executive or senior leadership level.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively to meet deadlines.
• Excellent verbal and written communication skills, including a collaborative approach with other functions.
• Strong problem-solving abilities to anticipate needs, troubleshoot issues, and offer solutions independently.
• High-level of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
  

Preferred Experience

• Associate’s or Bachelor’s degree with at least 2 years of experience in the healthcare field.
• Experience with Astellas' internal systems required to support the Functional Unit.
  
  

Education/Qualifications

• High school diploma or equivalent required.
  
  

Additional Information

• This is a permanent, full-time position.
• This position is based in the United Kingdom.
• This position follows our hybrid working model. Role requires a blend of home and a minimum of 1 day per quarter in our Addlestone office. Flexibility may be required in line with business needs.
  
  

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.