Cramer Fish Sciences (CFS) is seeking a
Business Operations Specialist to join our team in Portland, OR.
The Business Operations Specialist, under the direction and leadership of the VPO, will plan, direct, coordinate, and oversee operations-related activities in the organization such as facilities, commercial insurance policies, fleet management and maintenance, asset management, and other support duties; ensuring development and implementation of efficient operations and cost-effective systems to meet current and future needs of the organization.
INTERESTED IN APPLYING? Please submit an application at: https://fishsciences.isolvedhire.com/jobs/
Essential Responsibilities
- Assist the VPO in administering tasks to support the growth and operations of the organization.
- Work in partnership with the VPO to establish, implement, and communicate projects that are important to the strategic direction of the company.
- Support the Director of Finance and Controller and collaborate with leadership across regions, business units, and departments to develop and meet organizational goals, KPI's and budget/forecast targets.
- Ensures that all administrative tasks are completed for business licenses, insurance, state registrations, vehicle and facility maintenance, inventory management, and all other tasks or duties necessary to operate the business.
- Oversee all shipping and transportation-related policies and procedures, ensuring transportation and shipping are done effectively and with the best prices and service possible.
- Develop meaningful Standard Operating Procedures (SOPs) and create training materials for staff.
- Partner with HR on safety compliance and actively participate in safety committee meetings.
- Assist the Business Support Team with purchasing and expense management.
- Be a super user of key business systems and software.
- Fleet management involves overseeing and coordinating various aspects of a company's vehicle fleet. This includes tasks such as:
- Vehicle acquisition and disposal: Managing the purchase/lease and sale of vehicles.
- Maintenance and repairs: Ensuring vehicles are regularly serviced and repaired as needed.
- Fuel management: Monitoring and optimizing fuel usage.
- Driver management: Training, scheduling, and monitoring drivers.
- Compliance: Ensuring all vehicles and drivers comply with relevant laws and regulations.
- Cost control: Managing expenses related to the fleet to maximize efficiency and reduce costs.
- Facilities management involves the coordination and oversight of all activities related to maintaining and managing a company's physical assets and infrastructure. This includes:
- Building maintenance: Ensuring the upkeep and repair of buildings and their systems (e.g., HVAC, plumbing, electrical, pest control, janitorial).
- Space management: Optimizing the use of space within a facility to meet organizational needs.
- Safety and security: Implementing measures to protect the facility and its occupants. This includes emergency planning and compliance.
- Cleaning and janitorial services: Maintaining cleanliness and hygiene standards.
- Utilities management: Managing the consumption and efficiency of utilities like water, electricity, and gas.
- Compliance: Ensuring the facility adheres to relevant regulations and standards.
- Sustainability initiatives: Implementing practices to reduce the facility's environmental impact.
Required Qualifications & Expertise
- Bachelor's degree in business administration or related business discipline with at least 5 or more years of related experience.
- General understanding of basic company operations, facilities, insurance, and administrative duties.
- English usage, spelling, grammar, and punctuation.
- Proper telephone etiquette.
- Basic usage of modern office equipment.
- Proficient in Microsoft Office 365, especially Excel, intermediate or higher.
- Basic mathematical principles.
- Principles and practices of working safely.
Physical Requirements
- Must have visual acuity, clear speech, strong manual dexterity, and keen hearing.
- Ability to lift and carry up to 30 pounds.
Compensation & Benefits: $70,850 - $92,190 per year, depending upon experience. 401(k) has a 3% match and full vesting after one year. The annual cash bonus has a 3% target. The benefit package includes medical, dental, vision, basic life, long-term disability, flexible spending accounts, employee assistance programs, paid time off, paid company holidays, and other various voluntary benefits.
ESOP: CFS is a 100% employee-owned company. Our employee stock option plan (ESOP) is a qualified defined contribution plan. Our target ESOP contribution is 5%. Eligibility is after one year of service with an entry date of Jan 1 or July 1.
About Cramer Fish Sciences: We are a fisheries research consulting firm serving the Pacific States and Idaho. We are a growing, employee-owned company whose mission is to rigorously apply scientific methods to afford our clients innovative, robust solutions to address a variety of fisheries and environmental challenges. Our team achieves this through effective and unbiased data collection, insightful analysis and interpretation, clear communications, and publication of results in scientific journals.
DEI: Diversifying our profession is a vital and ongoing journey and we are committed to fostering a culture that embraces and celebrates diversity in all its forms.
Affirmative Action: Cramer Fish Sciences is an Affirmative Action/Equal Opportunity Employer: All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
