Job Summary
This is a high-level administrative position responsible for the coordination of administrative assistance, projects, and support of the Executives and revenue department. Function as a primary contact for internal and external calls and inquiries relating to instructions, meeting arrangements, policies and procedures or other questions. Project coordination will include research, organization of efforts between various departments & entities, assimilation of data for appropriate written and verbal communication or presentations. The position is responsible for confidential and time sensitive information and materials

Key Responsibilities

Acting as a key contact & departmental representative maintaining day-to-day activities between internal departments and external partners
Invoice organization and budget coding for several departmental budget areas
Calendar management, travel arrangements and registration for conferences when appropriate
Assisting in coordination of internal functions (critical internal/external meetings, prospecting, etc.) and planning of departmental functions (season ticket holder, sponsorship, etc.)
Developing relationships between departments with a proactive and personal touch
Interaction with the Creative & Communications department ensuring implementation of projects
Assist with sales administration and Work on ad-hoc projects as needed and seek continuous process improvements and automation
Ability to coordinate high level entertainment events, graduations or fundraisers if needed
Provide a high level of administrative support to the Executives. Includes composition of letters, mail, routing or handling of incoming phone calls, meeting scheduling, travel arrangements, support for presentations, and maintains department records (i.e. payroll filing, attendance records, etc.).
Sort, prioritize and respond to internal and external inquiries via email, phone or mail.
Manage schedules electronically, including planning and scheduling meetings, conferences, appointments and travel.
Compose routine correspondence and prepare drafts of documents, including complex spreadsheets, presentations, agendas or programs.
Handles special projects as assigned.

Minimum Skills, Knowledge and Abilities

Bachelor’s degree, minimum of five (5) years’ related experience, or equivalent combination of education and experience.
Prior experience providing support to broad levels of the organization, from executives to new hires.
Evidence of experience handling confidential and proprietary information.
Demonstrated planning and prioritization skills with the ability to manage multiple, priorities.
Presents a professional degree of communication skills in person, on phone, by e-mail and letter.
Evidence of ability to handle variety of situations or issues using discretion and judgment.
Demonstrated high level of research, analytical and problem-solving skills.
Evidence of computer proficiency with advanced skills in Microsoft Word, Excel and PowerPoint.
Demonstrated initiative and motivation with a self-starting attitude and willingness to take on additional challenges.

Working Conditions

Works in a normal office environment where there is no physical discomfort due to temperature, dust and the like.
Works in an open area where there are frequent interruptions and distractions due to noise, traffic, etc.
Frequent visual/auditory attention.
May be required to travel on occasion.

313 Presents

New Jobs

Revenue Operations Assistant