YOUR ROLE

For our office in Munich we are looking for a Sales Operations Specialist (m/f/d) to join our international team.

Duties & Responsibilities

To follow and provide daily update about:

Number of invoices MTD / YTD
Number of payments MTD/ YTD
Number of payments in Status “sent” MTD
Number of vehicles in stock not paid AIS

To communicate with ASMs in order to:

Make sure all vehicles are reserved to customers / ASMs
Make sure all reserved vehicles are invoiced asap (to reduce risk of fx change)

To Daily analyze inventory in order to:

Define what vehicles are ready for payment / if something not clear to communicate and clarify with VPC Operations
Make sure ASM are aware for which vehicles they need to get payment asap
To follow ETRs and understand why there are delays (if any) in readiness of vehicles

To Daily update stocklist which we are sharing with ASMs:

Remove vehicles from the stocklist which are sold
Add vehicles which we can get to stocklist
Prepare sales document for stocklist / ASMs

On daily basis to follow:

Vehicles which are paid / not delivered
Vehicles in status exception / not delivered
Vehicles delay by xyz reason – find out with VPC operations what makes delay / inform ASM
Vehicles sold w/o services but status AEC/ICO Done not assigned

Communicate with purchasing department in Canada in order to:

Make sure there is a progress on open topics / requests for purchasing vehicles
Based on requests from different markets , on daily basis to prepare requests for purchasing department in Canada
Prepare analysis of purchasing price among different suppliers
Work on specification of vehicles:
Prepare sales document for vehicles which we are buying
Make sure vehicles are correctly stocked in Canadian Inventory and Auto Port
If any discrepancies to clarify it with AEC Fleet Italy

To prepare Presentation for Wednesdays meetings:

To summarize numbers MTD / YTD
To summarize open topics / Issues
To update status on rocks

To prepare weekly Cash forecast based on communication with Head of Sales.

Follow Weekly dealer Feedback and support ASMs to sort out open issues.

Communicate and work together with Accounting Team in order to make sure that VAT procedures are followed correctly.

YOUR PROFILE

The ideal candidate will have the following skills & abilities

Ability to work well under pressure and strong organizational skills.
Positive charisma and enthusiasm.
High commitment to achieve goals.

Education & Experience

University degree or similar.
Full professional proficiency in English
High Proficiency in MS Office, especially Excel and PowerPoint is required.

Our Corporate Values

Adaptability: we love change!
Reliability: we say what we do and we do what we say.
Professionalism: we have what it takes.
Leadership: we all take ownership.
Growth: we are committed to continuous improvement...
Kindness: we put people first.

WHAT YOU'LL GET IN RETURN

The opportunity to shape and grow an industry-leading automotive distributor.
A flexible, collaborative, dynamic, and fast-paced work environment.
Many opportunities for personal and professional development.
Opportunities to participate in exciting brand and company events that give back to the community.
Competitive employer-paid benefits and compensation package.
30 vacation days and 50 mobile working days per year (for full-time employees)

AEC is a global mobility solutions provider committed to finding better ways. The group of companies is active in the areas of international vehicle distribution, global fleet services, parts and accessories, homologation, retail and logistics services, and is an official distributor of Stellantis’ Dodge and RAM brands in Europe. AEC was founded in St. Catharines, Canada, in 1996 and has since expanded to a team of 200+ international experts in seven locations and a network of 550+ dealers and partners worldwide. With 25+ years of experience in the automotive industry, its own R&D facility, and a state-of-the-art Vehicle Processing Center, AEC provides partners with customized solutions tailored to their exact needs as they enter new markets and grow their brands. In 2022, AEC was named one of Canada’s Best Managed Companies by Deloitte. Find out more at www.aecsolutions.com.

AEC

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Sales Operations Specialist (m/f/d)