Executive Assistant to the Executive Vice President and Chief Financial Officer

Your Role

The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability, and initiative, as well as excellent organizational and problem-solving skills. This role acts as a partner to the Executive Vice President and Chief Financial Officer (CFO), managing his calendar, keeping him prepared for meetings, advising of outstanding issues, proactively following up, and experienced in handling a wide range of support tasks. The role requires interacting with staff at all levels along with internal and external stakeholders, sometimes under pressure, while maintaining a high level of professionalism and confidentiality. Other necessary skills include attention to detail, strong written and verbal communication skills, and strong decision-making ability.

In your daily job you will:

Provide complex calendar management for the CFO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Manage all meeting logistics, e.g., conference room reservations, AV/IT arrangements, catering, greeting guests, etc.; work with meeting participants to ensure that materials are provided in advance and print if needed.
Serving as the primary point of contact on all matters pertaining to the CFO’s office, including those of a highly confidential and critical nature.
Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect the CFO’s style and organization policy.
Working closely with the CFO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Collaborate with the CFO direct reports, team members, and other executive assistants to ensure smooth workflows and efficient operations.
Coordinating complex domestic and international travel; including travel itinerary and ensure passport/visa/countries entry and exit requirements are met.
Creating and submitting expense reports in a timely manner.
Maintaining and organizing records, filing system, and documents both electronic and hard copies; following a clean desk policy.
Handle sensitive or confidential information with discretion.
Other strategic projects/duties as assigned.

Your Background

Key ingredients for succeeding in this role are:

Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks
Critical thinker; demonstrates outstanding judgment and problem-solving capabilities
Flexible “can do” attitude; able to adapt and reprioritize to shifting or competing priorities
High level of judgment and discretion related to sensitive and confidential information
Strong organizational skills and attention to detail
Expert-level written and verbal communication skills
Strong interpersonal skills; “ambassador” to both internal and external stakeholders
Ability to work independently and as part of a dispersed team
Motivated by working in a fast-paced, dynamic environment
Stays current on and easily adopts new technology
Willing to work outside of normal business hours when necessary

Why join us?

You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs. You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.

You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Some see differences. We see perspectives that make us stronger.

Diversity and Inclusion are sources of innovation and creativity, both of which are essential to Aptiv’s success. Everyday our diverse team comes together, drives innovation, pursues solutions, and meets challenges using their unique abilities, perspectives and talents, changing what tomorrow brings. When you join our team, you’ll get encouraged to think boldly, express your viewpoint and innovate as a matter of habit.

Some see technology. We see a way to make connections.

At Aptiv, we don’t just see the world differently; we work to change reality. That means developing technology that rewrites the rules of what’s possible in the pursuit of making transportation safer, greener and more connected. Today there are more than 190,000 of us globally, located in 49 countries, and united by one mission. Join the movement and together, let’s change tomorrow.

Your Benefits at Aptiv:

Private health care effective day 1 of employment
Life and accident insurance
Paid Time Off (Holidays, Vacation, Designated time off, Parental leave)
Relocation assistance may be available
Learning and development opportunities
Discount programs with various manufacturers and retailers
Recognition for innovation and excellence
Opportunities to give back to the community
Tuition Reimbursement
Adoption Assistance
Fertility Coverage

Apply today, and together let’s change tomorrow!

Privacy Notice - Active Candidates: https://www.aptiv.com/privacy-notice-active-candidates

Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.

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Executive Assistant to the Executive VP and Chief Financial Officer