It is our core mission to build a dynamic, employee-owned engineering and management firm that emphasizes value, efficiency, innovation, and streamlined processes, towards fostering sustainable communities worldwide.

Our growing team is seeking a highly organized, proactive, and versatile individual to join our team as a Business Operations & Executive Support Specialist. This hybrid role will provide high-level executive support while also driving key marketing, business development, and office management initiatives. The ideal candidate will be a self-starter with excellent communication, problem-solving, and multitasking skills, capable of working independently and collaboratively in a fast-paced environment. Our people are our greatest strength and asset; we therefore offer a competitive and rewarding compensation package.

Responsibilities:

Business Development Support:

Conduct research to identify potential leads and business opportunities.
Assist in the preparation of proposals, presentations, and pitch decks.
Schedule and coordinate meetings with potential clients and partners.
Maintain CRM (Customer Relationship Management) system with accurate and up-to-date information.
Follow up on leads and assist in nurturing client relationships.
Track business development activities and report on progress.

Executive Assistant Support:

Provide comprehensive administrative support to the Managing Principal, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Manage phone calls, emails, and other communications, prioritizing and responding as necessary.
Maintain organized filing systems (both physical and digital) and ensure efficient information retrieval.
Handle confidential information with discretion and professionalism.
Assist with personal tasks and errands for the executive(s) as needed.

Marketing Support:

Assist in the development and execution of marketing strategies and campaigns.
Coordinate the creation of marketing materials (e.g., social media content, website updates, presentations).
Manage social media accounts, scheduling posts, and engaging with followers.
Conduct market research and competitor analysis to identify trends and opportunities.
Assist with event planning and coordination (e.g., webinars, conferences).
Track and report on marketing campaign performance.

Office Management:

Oversee the day-to-day operations of the office, ensuring a smooth and efficient work environment.
Manage office supplies and equipment, placing orders and maintaining inventory.
Coordinate with vendors and service providers.
Handle incoming and outgoing mail and deliveries.
Maintain office organization and cleanliness.
Assist with onboarding new employees and office logistics.
Support IT and facility-related issues, acting as a point of contact.

Qualifications:

Proven experience in a combination of executive support, marketing, business development, and office management roles.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and platforms (e.g., CRM, social media platforms).
Ability to work independently, take initiative, and problem-solve effectively.
Strong attention to detail and accuracy.
Professional demeanor and ability to maintain confidentiality.
Preferred: Post-secondary education in Business Administration, Marketing, or a related field.

Please submit your Resume and Cover Letter via email to: hr@avodahtec.com. We would like to thank all applicants for their interest. However, only candidates who share our core values will be contacted.

Avodahtec

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Business Operations & Executive Support Specialist