Job Description

This Business Operations Analyst position is with Integrated Sensing & Flight Systems business unit, based in Fort Walton Beach, Florida.

BAE Systems has over 40 years of experience in designing and manufacturing Instrumentation Radar Systems, Electro-Optical Systems, Test Range Asset Modernizations and Upgrades. Our capabilities include design, fabrication and integration of hardware and software to support a wide variety of test range requirements including RF and Electro Optical (EO) TSPI Instrumentation, Threat Simulators, CW Doppler and EO Behavioral Systems, Drop and No-Drop Bomb Scoring Systems, Telemetry Systems and Flight Termination Systems.

The technologies and resources of BAE Systems is dedicated to designing, manufacturing, integrating, and sustaining sensor products required for global customer test ranges, aviation test flight facilities, and other launch facilities.

Key Responsibilities

Provide high-level administrative support, including managing complex calendars, coordinating travel arrangements, and preparing itineraries, and drafting communications
Develop and maintain effective relationships with internal stakeholders, including BAE Systems-wide senior leaders and fellow employees, and external partners from local academic, civic, and aerospace and defense organizations
Manage confidential and sensitive information with discretion and professionalism
Coordinate logistics for meetings, events, and conferences, ensuring all logistical arrangements are in place and executed flawlessly
Prepare and edit correspondence, reports, and presentations, ensuring high-quality and timely delivery
Develop and implement effective digital filing systems to ensure easy access to information
Manage reporting requirements to corporate (business area and sector), including management of workflow tasking, action items, status reporting, and submission of read-ahead materials
Provide data analysis and reporting support, including creating spreadsheets, charts, and graphs to inform business decisions
Develop and maintain a thorough understanding of the business unit's operations, goals, and objectives, providing tactical support and recommendations as needed
Identify areas for process improvement and implement changes to increase efficiency and productivity
Provide backup support for other administrative staff or local function as needed (Security, HR, Facilities)
Plan and execute monthly employee engagements
Create and publish monthly Business Unit newsletter

Character Attributes

High energy and proactive approach to work
Strong attention to detail and organizational skills
Excellent professional communication and interpersonal skills
Ability to work in a fast-paced environment with multiple priorities and deadlines
Strong problem-solving and analytical skills
Willingness to learn and adapt to new systems, processes, and technologies
Discretion and professionalism in handling confidential and sensitive information
Strong sense of ownership and accountability for work product and outcomes
Ability to build and maintain effective relationships with internal and external stakeholders
Flexibility and adaptability in a changing environment

Required Education, Experience, & Skills

A Bachelor's Degree and 4 years work experience or equivalent experience

BS/BA – 2 years’ experience

AS/AA – 4 years’ experience

HS/GED – 8 years’ experience

Proficient in Microsoft Office, including Word, Excel, PowerPoint, Outlook
Experience with calendar management, travel coordination, and expense reporting
Excellent written and verbal communication skills
Ability to work in a team environment and build strong relationships with colleagues and stakeholders

Preferred Education, Experience, & Skills

Prior experience as an Executive Assistant to a military, government, or business leader of a medium to large size organization
Bachelor’s degree in business administration, communications, or a related field
Certification as a Certified Administrative Professional (CAP) or Certified Executive Administrative Professional (CEAP)
Proficiency in additional software applications, such as project management tools or customer relationship management systems
Experience with data analysis and reporting, including creating dashboards and visualizations
Experience with JIRA software by Atlassian
Experience with SharePoint
Familiarity with AI applications for generation of first draft material/products to the list
Prior experience with Distinguished Visitor meetings, briefings, and site touring

Pay Information

Full-Time Salary Range: $66400 - $112880

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Intelligence & Security

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

BAE Systems, Inc.

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