Position Summary

Agency Summary

The purpose and mission of the City of Indianapolis and Marion County is to be productive, collaborative, and compliant in our work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.

Job Summary

Position is responsible for preparing financial strategies, planning and analysis to guide budgetary control and decision-making. Manages the allocation of funding sources used to support the budget for the agency. The incumbent in this position is a key member of the executive leadership team in the development and execution of strategic plans. This position manages and oversees collections and revenue from all sources and implements controls for cash management processes. Incumbent in this position is the administrator of agency procurement procedures and responsible for respond to internal and external audits. This position files reports with state and federal agencies, devising fiscal procedures and policies, and creates and monitors implementation of personnel policies and procedures for the agency. Provides oversight and strategic planning for the agency’s technology systems – computers, networks, telephones, office equipment and systems, and social media. Oversees the business operations of the agency, including, payroll function and personnel matters, contracts and vendors, communications and data, grants management, as well as training and programming for all team-members and clients. Incumbent is responsible for compliance with all federal, state, and local regulations. Position reports to the agency leader.

Equal Employment Opportunity The City of Indianapolis Marion County is an equal opportunity employer.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

Prepares the annual fiscal budget for the agency including property tax supported funds, special revenue

funds, and local, state, and federal grant funds

Presents the budget, additional appropriations, and other financial matters to the OFM and other agencies
Prepares fiscal ordinances, budget transfers, and other financial adjustments and submits them to the

appropriate agencies

Completes and submits monthly spending, revenue, and fund balance reports
Continually monitors spending and revenues to determine remaining appropriations, fund balances, and

disparity from revenue projections

Oversees and supervises accounts payable, accounts receivable, and payroll for the agency
Approves all purchase orders and expenditures made by the agency
Responsible for personnel matters such as recruitment, promotion, disciplinary processes, and terminations
Contributes to the strategic direction of the agency and is responsible for assisting with the development of

short-and long-term management of its logistical operations and resources

Develops policies and procedures within the agency for purchasing, cash management, and fee

collections

Implements, updates, and enforces agency policies, procedures, and standards; as well as enforces

adherence to all applicable laws

Negotiates contracts with vendors for services such as programming for clients
Serves as a contact person or liaison to the OFM and other agencies
Responsible for grant applications and reporting
Submitting required reports to boards as required
Provides consultation for staff grant writers with regard to budgets and available funding sources
Makes recommendations for salary increases or salary levels for new employees
Oversees the agency’s communication and outreach efforts including maintenance of social media,

publications, press releases, marketing, and community collaborations

Responsible for direct supervision of assigned team-members and contractors as deemed necessary
Identifies and implements cost savings and revenue enhancing opportunities
Performs monthly forecasting, variance analysis, and reporting for general and dedicated fund budgets

and revenue projections

Calculates fund balance projections and identifies and reports funding concerns and issues
Performs the full range of managerial duties
Interacts with individual citizens, attorneys, and organizations on a frequent basis
Attends professional seminars, conferences, or computer application training courses, as necessary, to

incorporate requisite developments and enhancements into work unit operations

Maintains confidentiality at all times
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include

other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Minimum Job Requirements and Qualifications

Bachelor’s Degree in Accounting, Finance, Public Administration, Business Administration, or a related field with

five (5) or more years in a managerial position. Budget development and audit experience required with a

strong understanding of fund accounting and government finance. Extensive analytical skills. The ability to

cooperate and coordinate with other agencies and divisions including attorneys, banks, and businesses. Must

have excellent communication skills. Must be able to effectively organize, prioritize, and concentrate on

multiple tasks simultaneously.

Preferred Job Requirements And Qualifications

Master’s Degree in Public Administration, Business Administration, Human Resources, or a related field and two

years of related experience.

City of Indianapolis

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