Description

Supervisory and technical work with administrative responsibility for management of the County’s Public Services Finance and Administration Office Sections. Highly responsible position responsible for overseeing and performing technical administrative and supervisory duties including the overall financial management, accounting, reporting, budgeting, grant management, EMS medical billing, procurement, financial record keeping and administrative office staff. Assists Public Safety Director and Chief Fire Officers to ensure effective administration and implementation of approved financial policies, procedures, plans, and programs. Performs, analyzes, and monitors vital cost assessments and analysis for budgeting and labor negotiation. Manages external rate studies and conducts internal rate studies to ensure financial sustainability of the department.

Examples of Duties

The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Manages and oversees the activities of EMS Billing and financial staff. Work closely with the billing agency to ensure policies and procedures are being maintained. Respond to complaints, when necessary.
Supervises, coordinates, and manages the department’s Municipal Service Benefit Unit

(MSBU) and Municipal Service Taxing Unit (MSTU) programs as well as other taxing and funding mechanisms utilized by the department. Includes manual billing for properties across the County that do not receive a tax bill as well as billing for partial year assessments.

Responsible to maintain and update MSBU rates in JEMAS and works closely with the Property Appraiser’s and Tax Collector’s offices in adjusting assessments as billed when necessary.
Responsible for and manages the MSBU, MSTU, and EMS Billing Rate Study every two years or as needed. Conducts internal analysis to ensure revenue is maintained as approved by the Board and ensure sustainability of the Department financially.
Responsible for assuring revenue sufficiency for all operational needs.
Supervises the training of personnel, authorizes leave, work assignments and employment performance evaluations within the finance and administration divisions to ensure effective productivity.
Performs independent research studies and makes recommendations resulting from such studies.
Provides administrative assistance to department director and/or Chief Officers in the installation of new management procedures and techniques.
Reviews and evaluates department budgets to analyze trends affecting financial needs and assures that revenues meet operational and capital requirements.
Reviews purchase orders, requisitions, and invoices for payment approval.
Ability to read and implement contracts.
Work closely with OMB, Purchasing, Finance, Property Appraiser, Tax Collector, and HR departments.
Determines the appropriate budget and line-item account that purchases are to be charged. Monitor line-item budgets and submit budget amendments as needed throughout the fiscal year.
Prepares and/or oversees development of the Public Safety Division’s annual budgets and 5 year Capital improvement plans (CIP), and tracks the budgets during the fiscal year.
Develops budget preparation schedules and procedures to assist department staff in submitting complete and balanced budget requests. Includes Fire, Rescue, Impact Fees funds, Emergency Management, and assists Mosquito Control.
Conducts interviews and recommends the hiring of personnel.
Monitors FTE’s for the department and coordinates with Personnel and Compliance Manager for filling of positions, pre-employment testing, physicals, and required fingerprints and CJIS.
Prepares proposed budget resolutions and amendments for approval by the Board of C Commissioners and advises department staff to update appropriations and budget documents.
Assists with presentations to the Board of County Commissioners when necessary.
Monitors orders of contracted medical products for the EMS Division, to ensure compliance with vendor contracts and County purchasing policies and procedures, and budget constraints.
Responsible for grant management for the department and working with awarding State and Federal agencies in assuring all requirements and mandates are met. Develops grant applications, monitors grant funding, assigns grant expenditures and prepares grant reports. Reviews and approves the financial impact and overall agenda for all grant funded projects for Board approval.
Responsible for all long-term and short-term debt services including bond issues for the department for all capital improvement projects.
Manages the Capital Improvement Projects (CIP) for the department. This includes budgeting, tracking expenses, approval of payment invoices, assists in preparing of bid processes, and reporting addition of buildings to Risk Management for insurance purposes. Attends CIP meetings.
Assists in the replacement and addition of vehicles and apparatus. Budgets appropriately for growth of the department and timing of delivery. Oversees tagging new vehicles, gaining ALS licensing of vehicles, and obtaining related accessories.
Oversees a systematic file system for purchase orders, invoices, accounting records, purchasing records, department level personnel records and payroll records.
Ensures that the EMS Billing and QA work closely on EMS billing procedures, records and required documentation.
Ensures Medicare and Medicaid are always current to ensure proper receivables. Revalidation with Medicare and Medicaid are required every five years and ensures this process is completed in a timely fashion to continue receiving benefits.
Cultivates and maintains office stability, creating a professional, hospitable and drama free office work environment.
Verifies invoices for accuracy in regard to quantities, unit prices, extension, and total amount. Contacts vendors and county staff to resolve any discrepancies.
Analyzes cost data to project year end and future fiscal position.
Uses computer applications to assist in compiling and analyzing financial data to monitor and/or control budget expenditures.
Develops financial reporting procedures.
Analyzes current and anticipated revenues, expenditures, continuing costs, and other relevant data to assist the Director and Chief Officers in identifying funding sources and in developing a balanced budget.
Reviews and approves p-card transactions for the department, approves check requisitions

and requisitions for purchase orders.

Reviews new laws and regulations to determine impact on county fiscal operations.
Assures that County and departmental policies and procedures are followed for matters concerning departmental purchases/expenditures, payables, receivables, and contracts.
Participates in county training sessions regarding budget preparation, grant preparation, monitoring and other financial training, as needed.
Performs other related duties as required.

Emergency Response

County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description.

Typical Qualifications

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor’s degree, with major course work in Public Administration, Business Management or Accounting required.
Minimum of seven (7) years of experience in budgeting, contract management, cost accounting or budget analysis; and a minimum of three (3) years supervisory experience.

A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or Registrations

CAC certified (Preferred)
Must possess and maintain a valid Florida Driver’s License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
NIMs certification 100, 200, and 700 (must be obtained with 30 days of employment).

Required Competencies

Considerable knowledge of generally accepted accounting principles, analysis of financial statements, revenue projections, and expenditure forecasting.
Considerable knowledge of laws and regulations of County policies, practices, and procedures, especially those relating to purchasing, budgets, and Personnel.
Ability to plan, organize and supervise the work of others.
Ability to analyze, evaluate and interpret financial reports.
Ability to work effectively with others and express oneself clearly and concisely, both orally and in writing.
Ability to operate a personal computer (word processing and spreadsheets).
Skilled in the proper and efficient use of office equipment and communication systems.
Ability to promote and maintain effective public relations
Ability to work independently without close supervision and making sound, independent, judgment decisions.
Ability to handle difficult customer service situations
Ability to prepare budgets, financial and statistical tabulations, reports and excel spreadsheets.
Knowledge of financial analysis techniques, cash flow analysis techniques, revenue, expense projection techniques and State requirements for operations of MSTU and MSBU funding sources.

Supplemental Information

Physical Demands

While performing the duties of this job, the employee is required to
- sit, stand, walk, bend, talk and hear
- handle repetitive motion
- access file cabinets for filing and retrieval of data
Work is sedentary and exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects is required.

Environmental Conditions

Work is performed primarily in an office environment working closely with others in occasional noisy office conditions, including computer and printer noises.

Pay Grade: 14

Salary Disclosure: Pay rates are based on education, skill, experience level and internal equity.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.

PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED.

All applications will be carefully reviewed to evaluate qualifications and overall suitability for the position. The relevance, scope, and length of related work experience, training, and education outlined in the application and resume will be considered during the screening process. Selected applicants will be contacted to participate in interviews. Candidates are encouraged to clearly document all pertinent experience, including relevant knowledge, skills, or abilities gained outside of traditional employment, in the additional information section of the application.

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Join our team!

Our benefits are designed to enhance your work and life balance, as well as the community we serve.

Hernando County offers a comprehensive benefits package to eligible employees including health care, dental, vision, Florida Retirement System (FRS), voluntary deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off plans.

To learn more details, visit our benefits page: Benefits | Hernando County

01

Which statement below best describes the highest level of education you have completed?

High school graduate, diploma or the equivalent (GED)
Associate degree
Bachelor's degree
Master's degree
Professional degree
Doctorate degree

02

Do you possess a valid Florida driver's license or have the ability to obtain the license within 30 days from date of hire?

03

Detail your experience managing budgets specifically for public safety departments (e.g., fire, EMS, law enforcement). Include operating, capital, apparatus, and grant-funded budgets

04

Public safety budgets are heavily personnel-driven. Describe your experience forecasting and managing costs related to collective bargaining agreements, overtime, pensions, FRS, and specialty pay.

05

Describe your experience managing federal or state grants, including compliance, reporting, reimbursement processes, and audit oversight.

06

Describe your experience managing disaster-related expenditures, FEMA reimbursement processes, and emergency procurement.

Required Question

City of Petaluma

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