About Dexotech

Dexotech is a specialized engineering services company providing advanced engineering, diagnostics, testing, forensic engineering, and metrology services to utilities, industrial facilities, renewable energy developers, EPC contractors, and consultants throughout North America.

We are a growing, employee-focused organization that values technical excellence, accountability, professionalism, and long-term client relationships. As we continue to expand, we are investing in the people, systems, and processes that will support the next stage of our growth.

Position Overview

The Business Operations & Finance Manager is responsible for the day-to-day management of the company's finance, administration, business operations, and internal support functions.

Reporting directly to the Managing Director, this position plays a key role in ensuring that the business operates efficiently, financial information is accurate and timely, operational processes are well organized, and the administrative needs of the organization are executed to a consistently high standard.

This is a hands-on management role requiring a professional who is equally comfortable executing day-to-day responsibilities while improving the systems, processes, and workflows that support a growing business.

Location

This position is based in South Etobicoke, Ontario. While we may offer a flexible work environment to the right candidate, regular in-office presence is expected to support collaboration with our engineering and operations teams.

Key Responsibilities

Finance & Accounting

Manage the day-to-day financial administration of the company using QBO or similar platforms.
Process Accounts Payable and Accounts Receivable.
Prepare customer invoices and monitor collections.
Perform bank, credit card, and general ledger reconciliations.
Maintain accurate financial records and supporting documentation.
Prepare monthly financial reports for management review.
Monitor project costs and assist with project profitability reporting.
Coordinate payroll preparation and employee expense reimbursements.
Prepare GST/HST working papers and support year-end accounting activities.
Work closely with external accountants during month-end, year-end, and tax reporting.

Business Operations

Coordinate daily administrative operations across the organization.
Support project administration, scheduling, and operational coordination.
Maintain CRM, project tracking, and operational reporting systems.
Maintain accurate project, customer, and operational records.
Coordinate travel arrangements, shipping, logistics, and courier services.
Manage office vendors, purchasing, equipment, and facilities.
Coordinate purchasing and supplier relationships
Maintain company asset records and equipment tracking.
Support proposal preparation and administrative project deliverables.
Monitor operational priorities and ensure follow-up activities are completed.

Human Resources & Administration

Coordinate recruitment activities, interview scheduling, and onboarding.
Maintain employee records and HR documentation.
Coordinate payroll information, benefits administration, and vacation tracking.
Track employee training, certifications, and professional development.
Assist with employee communications and general workplace administration.
Assist with employee performance review administration.

Compliance & Corporate Administration

Maintain compliance with customer qualification platforms such as ISNetworld and Avetta.
Coordinate WSIB documentation and related administrative requirements.
Maintain corporate insurance certificates, licenses, and regulatory documentation.
Support ISO and quality management initiatives.
Maintain organized corporate records and document management systems.

Systems & Continuous Improvement

Identify opportunities to improve administrative and operational efficiency.
Develop and document standard operating procedures.
Support the implementation, optimization, and ongoing administration of Microsoft Business Central and related business systems
Develop reports, dashboards, and performance metrics to support management decision-making.
Recommend practical improvements to workflows, reporting, and internal processes.

Qualifications

Required

10+ years of progressive experience in finance, accounting, business operations, or office management.
Strong hands-on bookkeeping experience.
Advanced experience using QuickBooks Online or comparable accounting software.
Experience managing Accounts Payable, Accounts Receivable, reconciliations, invoicing, and payroll coordination.
Advanced Microsoft Excel and Microsoft 365 skills.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail.
Professional judgment, discretion, and accountability.

Preferred

Experience within engineering, consulting, construction, utilities, manufacturing, or other project-based organizations.
Experience implementing ERP or business management systems.
Familiarity with Microsoft Dynamics 365 Business Central.
Experience with Power BI or business reporting tools.
Experience supporting operational process improvement initiatives.

Professional Competencies

Professional judgment and discretion.
Exceptional organizational ability.
Strong analytical and problem-solving skills.
Initiative and accountability.
Excellent communication skills.
Ability to manage multiple competing priorities.
Commitment to continuous improvement.
Ability to build productive professional relationships.

What We Offer

Competitive salary commensurate with experience and capability (anticipated range: $95,000–$120,000). Exceptional candidates seeking broader operational leadership responsibilities are encouraged to apply.
Performance-based bonus
Employer RRSP matching program
Professional development and continuing education support.
The opportunity to work directly with senior leadership.
A collaborative and technically focused work environment.
A meaningful opportunity to contribute to the continued growth of a respected engineering company.

Success in This Role

Ensure the company's financial administration is accurate, timely, and well organized.
Improve operational efficiency through better systems and processes.
Support engineers by removing administrative burden from day-to-day operations.
Build structure that enables the company to continue growing efficiently.
Become a trusted operational resource for the leadership team

Recruitment Agencies

Dexotech manages all recruitment activities internally and does not accept unsolicited resumes or candidate submissions from recruitment agencies, search firms, or staffing organizations.

Recruitment agencies are requested not to contact Dexotech employees or representatives regarding this position.

Dexotech

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Business Operations & Finance Manager