Office Manager (Business Operations)

About Us:

DOHE is on a journey to transform education by leveraging technology responsibly to improve educational quality and foster societal progress. Through our accelerator, we support EdTech startups in realising their visions, helping them grow, engage with their audience, and establish impactful operations. Over the next decade, we aim to accelerate over 5,000 startups worldwide.

Role Summary
The Office Manager (Business Operations) is responsible for ensuring the smooth day-to-day operations of DOHE Europe (London). This role works closely with our COO, HQ and external partners and covers general business operations, basic accounting support, HR administration, and internal systems coordination.

Key Responsibilities

Office & Business Operations

Oversee daily office and business operations for DOHE Europe (London)
Act as the main point of contact for HQ and external partners
Manage relationships with external vendors, including accounting firms, payroll providers, and office/facilities suppliers
Manage office facilities across regions (access, supplies, equipment, and on-site issues)

Systems & Software Administration

Manage company software and system accounts (user setup, access control, and onboarding/offboarding
Administer and coordinate access to internal tools such as Wrike, Workable, Microsoft 365 and other company used systems
Coordinate software subscriptions and licenses, and support basic access-related issues in collaboration with HQ or vendors
Maintain an up-to-date record of internal tools and user access

Accounting & Finance Support

Collect, review, and organise invoices
Prepare payment requests and track expenses
Coordinate with external accountants for month-end closing
Support HQ with invoice consolidation and monthly finance reporting
Coordinate payroll inputs (hours, changes, allowances) with finance and payroll providers

HR Administration

Prepare employment contracts and onboarding documentation
Maintain employee records
Track leave and attendance
Support visa-related and compliance documentation in coordination with HQ HR
Update company policies and manage employee benefits administration

Process Improvement

Create, maintain, and improve simple operational processes, checklists, and templates

Requirements

Experience in business operations, office management, or office admin role
Comfortable working with numbers, invoices and spreadsheets (e.g. Excel, Google Sheets)
Basic understanding of accounting and HR admin processes
Strong communication skills and able to work with international teams and external partners
Proactive, organised, and able to work independently in a fast-changing environment

Benefits

Employment:

Working hours: Full-time 40 hours a week.
Location: Bishopsgate, London (onsite 5 days a week)
Salary: Up to £65,000 DOE
Contract duration: 12 months, that could lead to a Permanent role
London Office amenities: Pet-friendly environment. Free coffee and snacks are available
Pension and holiday entitlement

Eligibility - You must be eligible to work in the host country without the need for sponsorship.

Why Join Us?

Impactful Mission: Be part of a mission-driven organisation committed to societal betterment through education.
Dynamic Environment: Thrive in an international team and a vibrant startup ecosystem.
Personal Growth: Opportunity to work closely with experienced professionals and contribute to significant organisational growth.

Get in touch and let’s speak

DOHE Europe LTD

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Office Manager (Business Operations)