Company: Edfora Infotech Private Limited

Location: South Delhi

About Us: Edfora stands for Education for All and pledges to make education inclusive and accessible leveraging the power of technology. At Edfora, we develop differentiated learner centric platforms and products - those that positively impact learners the world over. We are determined to incrementally cater to all pursuits of human development and vow to remain unsettled until we become indispensably relevant to each learner on the planet.

About the Role: We are looking for a dynamic and results-oriented leader to spearhead our academic and business operations, with expertise in Advanced Excel (Macros, VBA Scripting), and automation tools like Power-BI and Tableau. This unique role will combine implementation of strategic vision with operational excellence to ensure delivery of high-quality educational experiences while achieving strong business growth. This role is ideal for someone who thrives in a fast-paced environment and enjoys the challenge of constant hustling. You will work closely with the CEO and the promoters, ensuring proper implementation and adherence of their strategic guidance on key initiatives.

Responsibilities

Mentoring & System Development:

Automation: Lead initiatives to automate manual processes within Academic Operations leveraging technology to streamline workflows and reduce operational costs.
System Design and Development: Contribute to the growth of the organization by designing and developing innovative systems and processes that streamline operations and improve overall efficiency.
Platforms and Technologies: Drive the adoption of prescribed platforms and technologies across all centres nationwide.
Mentoring: Lead and mentor the Academic Operations teams across all centres nationwide fostering a collaborative and high-performance work environment.
Quality Assurance Metrics: Establish and monitor quality assurance metrics to ensure high standards in academic delivery and operations.
Seamless induction of a new student: Ensure that all necessary information is communicated effectively to students during the commencement of new batches, facilitating a smooth start to their academic journey.
Scheduled Student Communication: Prepare and dispatch scheduled communications to students, ensuring timely and accurate dissemination of important information.
Performance Feedback Reporting: Provide regular feedback to centres, highlighting successes and areas for improvement. Report these insights on a weekly/monthly basis to the Centre Head and National Head of Academic Operations

Planning and Coordination:

Ensure Parents Teacher Meetings (PTM) Compliance: Oversee and coordinate the nationwide planning, communication, and execution of Parents Teacher Meetings (PTM) across all batches and centres. Ensure effective follow-up communication to maximize parent attendance and engagement.
Ensure Time Table Adherence: Ensure meticulous planning, monitoring, and enforcement of the academic timetable. Guarantee that schedules are adhered to strictly, and classes are efficiently organized and conducted.
Audit of Academic Operations: Audit activity-wise planner for Academic Operations. This includes Phase Tests, Parents Teacher Meetings (PTM), and follow-up processes for student absenteeism to ensure systematic and effective academic management.

Student and Faculty Management:

Tracking Absentee Follow-Up and Counselling:Tracking follow-up calls with students who are absent from classes to determine the reasons for their absence. Ensure counseling sessions are conducted to address their needs, and meticulously record all interactions in the specified format.
Academic Progress Monitoring:Ensure daily, weekly and monthly closureof academic deliveryin all the batches nationwide.Maintain comprehensive academic progress folders for all students across all active batches, ensuring up-to-date and accurate records of student performance.
Tracking Student Counselling and Guidance:Tracking conduction of counselling sessions aimed at providing guidance, motivation, and direction to students who are de-motivated or facing challenges, ensuring their well-being and academic success.
Attendance Monitoring:Monitor and track the attendance of both students and faculty members, ensuring adherence to attendance policies and addressing any issues promptly.

Examinations and Feedback:

Phase Test System Management: Ensure Phase Test conduction, timely collation and dispatch of marks to parents and students. Provide copies of marks to the respective faculty members for each batch.
Controller of Examinations: Maintain strict control and oversight of all examination processes, ensuring adherence to established protocols and standards.
Faculty Performance Feedback: Regularly monitor classroom feedback on faculty performance for assigned batches. Compile and audit feedback reports, and ensure timely submission to the corporate office.

Batch and Centre Management:

New Batch Commencement: Provide essential information and support to students during the initiation of new batch classroom programs, ensuring a smooth and informed transition for all involved
Batch Change Management: Keep track for all batch changes for all students nationwide.
Centre Change Coordination: Track students applying for centre changes and ensure that the transition happens smoothly.

Business Modelling and Analytics:

Business Objective Alignment: Understand key business objectives and operational challenges, and design data-driven models that aid strategic and tactical decision-making across functions.
Model Creation Using Excel & VBA: Build robust, scalable business models using Excel and VBA, automating complex calculations, scenario analysis, and financial forecasting to support centre-level and national academic operations.
Data Interpretation & Insights: Analyze operational and academic data to uncover actionable insights, enhance resource planning, and identify areas for performance improvement.
Stakeholder Collaboration: Collaborate with cross-functional teams—including Finance, Academic Operations, and Senior Leadership—to ensure models address real-world challenges and drive measurable outcomes.
Continuous Improvement: Regularly upgrade and refine existing business models based on evolving organizational needs, stakeholder feedback, and new data trends.

Key Expectations:

Act as Eyes and Ears of the CEO and Promoters
Capable of entrepreneurial thinking and proficient in developing and implementing long-term strategic plans
Strong analytical abilities and effective problem-solving skills
Loves Mathematics, designing algorithms, systems and processes

Qualifications:

Education: Bachelor’s degree from IIT, NIT, BITS, IIIT or other Tier-1 institutes. MBA degree is desirable but not mandatory. Loves Mathematics
Experience: Minimum 5 years of work experience in leading business operations and/or strategy role
Skills:
Expertise in designing and reviewing Systems and Processes for efficient outcomes
Expertise in Mathematics, Algorithm designing
Expertise in operating MS Excel (Pivot table, Macros, VBA Scripts, etc.) and MS PowerPoint
Experience of handling Salesforce platform or any other CRM/SAAS platform
Strong understanding of the Indian education landscape and curriculum requirements especially in the test prep space
Excellent communication, interpersonal, and leadership skills
Ability to manage and motivate a diverse team
Thrives in a fast-paced environment and enjoys the challenge of constant hustling

Edfora

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