The Company

Envision is a leading sustainability and energy consultancy that provides specialist support towards sustainability within the built environment. With four directors at the helm, we have experienced a rapid growth over the last few years and are looking to expand our operations team to provide vital support services as we expand further.

Envision specialises in providing end-to-end support to its real estate clients. We pride ourselves on fostering a flexible, creative and fun working environment.

We take pride in our pro-active approach, supporting our clients with close and tailored support. Our pragmatic and hands-on approach means that we are retained by the largest UK property funds, publicly listed developers as well as leading constructors.

Our team (currently 27 employees) is based across two offices, one in London and one in Oxford. The Operations Team, consisting of three people, is based across the two offices.

The Role

This is an excellent opportunity for an experienced Operations Administrator looking to take the next step in their career. Based in our London office, you will join our growing team, directly reporting to the Business Operations Manager, where you will provide business operations support across both our London and Oxford offices.

The role will involve, but will not be limited to:

General Office Organisation:

First point of contact for incoming telephone enquiries & general queries across the business
Maintaining office supplies
Organising business cards & promotional stationary
Managing IT equipment & register
Organising software licenses
Liaising with our external IT Support team
Liaising with building management teams (London & Oxford)
Supporting the implementation of new IT systems

Finance Support:

Supporting Finance Manager with invoicing and debtors/debt chasing
Managing staff Expenses & receipts
Co-ordinating the Company’s Carbon Footprint process

HR administration:

Supporting staff recruitment, onboarding, training & personnel documentation
Undertaking DSE checks

Organising Company insurance & registrations:

PL & EL insurance renewals, Healthcare and Life Assurance renewals, Atlas Citation (HR system), Synergy, etc

Other administrative support:

Admin support for projects & proposals
Supporting organisation of Company events, meetings & staff socials
Supporting company marketing; LinkedIn, website, etc
Deputising for the Business Operations Manager & Finance Manager when on leave
Ad-hoc tasks as necessary to ensure the smooth running of the company.

About You

The successful candidate should be highly motivated, organised and possess excellent communication skills.

Essential Requirements:

3+ years’ experience in a similar role within the consultancy sector or a similar small organisation
Strong organisational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Good communication skills and excellent report formatting skills
Proven experience in a senior administrator role with exceptional multi-tasking abilities
An understanding of GDPR and dealing with confidential/sensitive information
Knowledge of Office Administrator responsibilities, systems and procedures
Highly proficient in MS Office (MS Word, MS Excel and MS Outlook, in particular)
Experience of dealing with payments and financial queries
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills.

Benefits: Company health insurance, Life assurance and Pension, Enhanced parental packages, Employee Assistance Programme, Remote working allowance, volunteering days, cycle to work scheme, social events, flexible hybrid working

Contract: Permanent, Full-time

Location: Central London with visits to Oxford office

Job Types: Full-time, Permanent

Pay: £25,000.00-£30,000.00 per year

Benefits:

Company events
Company pension
Cycle to work scheme
Enhanced maternity leave
Enhanced paternity leave
Life insurance
Paid volunteer time
Private medical insurance
Sick pay

Schedule:

Monday to Friday

Language:

English (required)

Work Location: Hybrid remote in London W1T 1AF

Envision Sustainability Limited

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