Chief of Staff - Staffing Scale-up

School Hours/Flexible

Milton Keynes

Evolve is a high-performance headhunting firm specialising in placing elite talent—quants, researchers, and engineers—into the world’s top hedge funds. From the UK, we deliver into the heart of the US quant trading space. Our work is high-stakes, high-value and tough. That means every deal counts—and the pressure to perform is real.

We’re now hiring to add to our support team who will act as the CEO’s operational right hand and help turn the chaos of a fast-moving niche business into structured execution.

What This Role Is

A blend of:

Chief of Staff
Project Manager
Office & Ops Lead

You’ll sit at the centre of everything that keeps the business moving. From managing third-party suppliers to owning our internal systems, chasing contracts, or helping build automations, you’ll be the calm in the storm.

This is a high-responsibility role designed for someone who thrives on clarity, structure, and impact.

What You’ll Be Responsible For:

CEO Support & Prioritisation

Keep the CEO focused on revenue-driving tasks
Own follow-ups, reminders, and light delegation from the top
Handle small but critical tasks that would otherwise slow us down

Business Operations

Manage delivery from third-party partners (tech, CRM, accounting, tools)
Improve and maintain core systems (Salesforce, LinkedIn tools, Notion)
Track key ops deliverables weekly (performance data, timelines, roadblocks)

Contracts & Compliance

Review client and supplier contracts
Track signatures, milestones, and commercial obligations
Ensure nothing gets lost in the paper trail

Projects & Implementation

Lead execution of business-critical projects: new tools, campaigns, automation
Own a roadmap, define scope, manage dependencies
Deliver results with minimal oversight

General Office/Admin

Invoicing, light bookkeeping liaison, records, scheduling, and internal admin

What You Need to Bring

Must-Haves:

3+ years in an operations, project management, or chief-of-staff-style role
Demonstrable experience coordinating across tools, suppliers, and workstreams
Strong written and verbal communication (especially in contract-related communications)
A systems mindset — comfortable with digital tools, automations, and integrations
High ownership mentality — proactive, detail-obsessed, unflappable

Nice-to-Haves:

Familiarity with executive search, contingent business models, or professional services
Experience supporting a founder/CEO directly
Exposure to CRM systems (Salesforce), automation tools, AI/Chat GPT, or LinkedIn Recruiter

What Success Looks Like

The CEO can focus on deals and delivery, trusting you to run everything else
No missed deadlines, lost contracts, or supplier drop-offs
Tools and systems are humming in the background without friction
Projects get delivered—on time, properly scoped, and measurable in impact

Job Type: Part-time

Pay: £30,000.00-£35,000.00 per year

Expected hours: 30 per week

Benefits:

Additional leave
Company events
Company pension
Flexitime
Health & wellbeing programme
Life insurance

Schedule:

Monday to Friday

Application question(s):

Have you read the entire advert and resonate with it?

Language:

English (required)

Work authorisation:

United Kingdom (required)

Work Location: In person

Reference ID: wk/ops3322

EvolveAI

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