Position Overview

We are seeking a highly organized, dependable, and proactive Business Operations & Office Manager to oversee the company’s day-to-day administrative, financial, and operational support functions.

This role will be responsible for managing bookkeeping, accounts payable and receivable, payroll coordination, bill payment, employee onboarding, PTO tracking, HR administration, and general operational support across the business. The ideal candidate thrives in a fast-paced entrepreneurial environment, is highly detail-oriented, and can independently manage multiple responsibilities with accuracy and discretion.

This position plays a critical role in helping the company operate efficiently and supporting leadership as the organization continues to grow.

Key Responsibilities

Finance & Bookkeeping

Manage day-to-day bookkeeping and financial recordkeeping
Oversee accounts payable and accounts receivable processes
Process vendor payments, company bills, and expense tracking
Reconcile bank accounts, credit card statements, and financial records
Coordinate with outside CPA/accounting partners as needed
Maintain organized financial documentation and reporting
Assist with budgeting, cash flow tracking, and operational financial support

Payroll & HR Administration

Coordinate payroll processing and employee records management
Track employee PTO, sick days, and attendance records
Support employee onboarding and offboarding processes
Prepare onboarding documents and coordinate system/account setup for new hires
Maintain employee files and HR documentation
Help ensure compliance with company policies and administrative procedures
Support benefits administration and related employee communications when applicable

Office & Operational Support

Help manage day-to-day office operations and administrative tasks
Maintain company accounts, subscriptions, vendor relationships, and operational systems
Assist leadership with operational organization and special projects
Support process improvement initiatives to help scale the business efficiently
Coordinate operational logistics and internal communication across departments

Organizational & Process Management

Maintain accurate and organized records across finance, HR, and operations functions
Help improve workflows, systems, and internal processes as the company grows
Ensure deadlines, payments, and administrative responsibilities are handled proactively and accurately
Serve as a reliable operational resource for leadership and staff

Qualifications

3–7+ years of experience in business operations, bookkeeping, office management, finance administration, or similar roles
Strong understanding of bookkeeping, AP/AR, payroll, and administrative operations
Excellent organizational and multitasking abilities
High level of attention to detail and accuracy
Strong communication and problem-solving skills
Ability to handle sensitive and confidential information professionally
Self-motivated and capable of working independently in a fast-paced environment
Proficiency in QuickBooks, Excel, Google Workspace, payroll systems, and related operational software

Preferred Experience

Experience in apparel, fashion, consumer products, or small business environments
Familiarity with HR administration and onboarding processes
Experience supporting growing entrepreneurial businesses
Understanding of operational workflows across multiple departments

Compensation & Benefits

Compensation: $75,000 - $85,000/yr (negotiable based on experience)
PTO and paid holidays
Health benefits (if applicable)
Opportunity for long-term growth within a fast-growing company

Ideal Traits

Highly dependable and trustworthy
Organized and process-oriented
Strong sense of ownership and accountability
Calm under pressure and adaptable
Resourceful and proactive problem solver
Team-oriented with excellent follow-through

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