Salary Range: $190,296.00 To $220,291.00 Annually

Title: Chief Financial Officer (CFO)

Program(s) and Location: Business Administration (Sacramento, CA)

Schedule: Full-time exempt, Monday-Friday, may require working some evenings and weekend schedules

Benefits: visit our Hope Cooperative – Online Career Center

About the Position:The Chief Financial Officer (CFO) oversees the financial, banking, budgeting, and accounting functions of the Agency and its affiliated entities, and is responsible for supervision of the day-to-day activities of the Agency’s Accounting/Payroll Department. The CFO is also part of the Leadership Team, assisting in making critical decisions for the entire Agency as well as organizational development. The CFO is responsible for ensuring compliance with relevant laws and authorities, as well as implementing sound administrative, financial and cash management practices across a multi-entity organizational structure. Specific functions include overall management of the automated accounting and payroll systems; preparation of annual Agency budgets and grant budgets; preparation and presentation of timely and accurate GAAP financial statements; supervision/preparation of periodic claims and required reports to funding agencies, the IRS, California Franchise Tax Board, Secretary of State, and other regulatory bodies; coordination of the Agency’s banking functions; updating and maintaining written accounting and fiscal management procedures; and coordination with private and government auditors. In addition, the CFO provides fiscal oversight for affiliated LLCs, including property-holding entities, and ensures appropriate financial reporting, tax compliance, and inter-entity coordination in support of the Agency’s mission and long-term sustainability.

Essential Duties and Responsibilities include the following:

Administrative Responsibilities:

Perform accounting, maintain documentation, and prepare reports related to administration of the Employee Retirement Plan sponsored by the Agency, including the review and approval of the annual IRS Form 990.
Oversee financial governance and compliance for affiliated legal entities, including LLCs, ensuring alignment with Agency policies, regulatory requirements, and best practices.
In partnership with the Leadership Team, act as a fiduciary to the Agency’s Profit Sharing Plan and Trust/401(k) Retirement Plans.
Serve as liaison to the Board of Directors’ Finance Committee, including preparing meeting agendas and related materials.

Community Relations:

Negotiate and oversee financial relationships with lenders and banking institutions.

Fiscal Responsibilities:

Prepare budgets and budget revisions, including preparation of detailed schedules supporting budget line items.
Make recommendations for budget revisions where appropriate.
Ensure complete, accurate, and up-to-date financial records (including general ledger and sub-ledgers) are maintained on all accounting activities of the Agency.
Ensure the Accounting Department is prepared for all audits and site visits conducted by funding oversight agencies and independent auditor(s).
Review and approve all cash receipts entries, accounts payable coding and journal entries, and initiate such entries when necessary.
Analyze/reconcile general ledger accounts and adjust as necessary.
Prepare cash flow analysis as needed. Monitor bank balances.
Establish and supervise accounting and financial control policies and procedures for fund-raising events.
Manage all Agency credit cards and vendor accounts.

Program Management/Development:

Meet regularly with the CEO for consultation to review the Fiscal Department’s activities and progress related to the Agency’s financial goals and objectives.
Develop, supervise and modify accounting methods and procedures to conform with GAAP, the regulations of the Agency’s multiple funding sources, and recommendations of the company’s auditing firm.
Assist in the preparation of proposals and grant writing.
Ensure confidentiality and compliance with Agency HIPAA Privacy Policies.

Reporting Documentation:

Prepare accurate and timely accrual basis, GAAP financial statements, with budget-to-actual variances, for distribution to managers, administrative staff, Board of Directors/Finance Committee, funding agencies, and other interested parties.
Prepare monthly Agency financial statements for distribution to management and the Board of Directors.
Prepare monthly budget-to-actual program financial statements for managers.
Prepare/supervise preparation of claims, semi-annual and annual cost reports as required by funding sources.
Develop and prepare other financial management reports as necessary for and requested by Agency management.
Ensure the completion and accuracy of reports to funding sources, and review documentation to ensure Agency and Funding Source standards are being met.
Review annual filings (990, 199, CT-2) prepared by an outside CPA for the Agency and affiliated entities, as applicable.
Prepare or review all necessary filings required by regulatory agencies including: quarterly federal and state payroll tax and retirement plan returns (DE 3's and 941's, etc.), and other filings which may arise as the Agency grows.
Complete all necessary forms and paperwork required by the programs on a timely basis (e.g., Federal forms, State/County forms, etc.).
Oversee and coordinate all federal, state, and local tax filings for the Agency and its affiliated LLCs, including multi-entity and multi-jurisdictional requirements.
Ensure timely and accurate filings and ongoing compliance with the California Franchise Tax Board, Secretary of State, and other applicable regulatory agencies for all entities.
Manage the flow of information and coordination with external tax advisors and CPAs related to complex organizational and entity-specific tax matters.
Monitor regulatory changes and ensure ongoing compliance as the Agency’s organizational and legal structure evolves.

Organizational Complexity & Growth:

Serve as a strategic financial leader during a period of organizational growth that includes multiple affiliated legal entities and mission-driven property assets.
Support the CEO and Board in understanding the financial, tax, and compliance implications of organizational structure, affiliated entities, and long-term asset stewardship.

Additional Duties (Other duties may be assigned.)

Provide accounting orientation and training for all new Agency staff.
Write new procedures and/or policies approved by the CEO.
Develop, implement and update accounting and reporting systems in the Agency’s Procedures Manual.
Assist the Leadership Team with assigned organizational development activities including mergers, acquisitions, and other major projects including expansions/reductions and related reorganization activities.
Hire and supervise consultants as necessary to carry out accounting, financial, and other tasks as appropriate.
Attend Leadership Team and Managers Meetings, County and other meetings, trainings, seminars and professional skills development programs inside and outside the Agency as needed and/or required.
Coordinate, or assist in, special research or management information projects as assigned by the CEO, including collecting data, creating, preparing and distributing various types of reports for evaluation purposes.
Participate in Agency-wide group activities.
Travel to other program sites and destinations when necessary.

Supervisory Responsibilities:

Supervise all functions related to the Agency’s automated accounting system.
Conduct supervisory meetings and supervise assigned staff indicated on Agency’s Organizational Chart.
Coordinate staff schedules, ensuring appropriate department coverage.
Assess, train, and support direct reports to ensure quality services.
Conduct regularly scheduled performance evaluations on each supervisee according to personnel policies.
Ensure and/or provide needed and required orientation and training to staff.
Ensure completion of, review and approve mileage sheets, petty cash vouchers, budget requests and related program expenses, keeping within budget limitations.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Ten or more (10+) years of experience in fiscal budgeting. Non-profit experience is highly desired.
Five (5) years of demonstrated experience organizing and supervising all activities in an Accounting Department, including managing automated accounting systems (accounts payable, accounts receivable, and payroll processing software, general ledger and electronic spreadsheets).
Five (5) years of demonstrated experience supervising, delegating and providing leadership to staff.
Five (5) years of experience in a fund accounting environment, preferably a government funded agency.
Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and accounting standards specific to not-for-profit organizations.
Experience working in a social services setting is desirable.

Certificates, Licenses, Registrations:

Certified Public Accountant (CPA) License preferred.
Provide own vehicle, possess a valid California Driver’s License and current vehicle insurance. Driving record must meet, and continue to meet the generalized driving guidelines used by our insurance broker.

Other Skills, Abilities, and Job Requirements:

Ability to pass clearance of various agencies including but not limited to, the Department of Justice, the Federal Bureau of Investigation, the Department of Motor Vehicles, a third party consumer reporting agency, and, perhaps, other agencies.
Consumer of mental health services or a family member of a mental health consumer desirable.

To apply, visit our Hope Cooperative – Online Career Center

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