HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.

At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

We're seeking an experienced Executive Assistant to provide day-to-day executive support to HUB24's Chief Financial Officer.

This role is based in Sydney, with a commitment to in-office attendance four - five days a week. Join us to engage in a dynamic environment where you will play a vital role in proactively supporting our Chief Financial Officer, and partnering with Administration staff on company-wide initiatives.

Responsibilities:

Provide day-to-day executive support to the CFO including decision making and problem solving where directed
Maximise efficiency for the Finance through implementing work processes and procedures with a focus on continuous improvement
Provide administrative support to key leadership team members as required
Board scheduling and calendar management
Twice yearly scheduling of investor road shows
Enhance the CFO's time efficiency through strong prioritisation, effective diary and mailbox management, proactive preparation and detailed follow up on key deliverables
Draft communications on behalf of the CFO, prepare PowerPoint presentations and project material
Work with CoSec to ensure all HUB24 subsidiary board and board committee deliverables are met

Manage travel, invoices, expenses and other approvals
Organise quarterly town halls, regular offsites and other team building activities.

Skills and Performance Assessment:

Ability to write content in a concise and accurate manner appropriate for an Executive audience
Articulate and persuasively present critical arguments
Build rapport and professional credibility
Manage self and others to meet deadlines, and display flexibility in approach to deliver tasks requiring multiple stakeholder inputs
Consistently apply a high attention to detail and organisational skills
Work autonomously and as part of the broader team
Experience of providing support at the Executive level. Advantageous if you have previous experience supporting a CFO.
Advanced skills in MS Office applications, including Word, Excel and PowerPoint
Experience in producing correspondence, minutes, briefing reports and presentations

Highly developed negotiation and problem-solving skills with the ability to maintain confidentiality and discretion.

THE HUB24 STORY We think creatively and we’re not constrained by traditional thinking or barriers to success. We’re led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.

Benefits and Life at HUB24 Learn more about our employee benefits HERE.

Check out why our people love working at HUB24!

We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so. If you don't feel you fit this role 100%, we would still love to hear from you. Tell us what you're interested in - you still might have a skill we didn't realise we needed!

The Recruitment Process:

- Acknowledgement email once your application has been submitted.

- Our Talent team will start reviewing your application, if unsuccessful you will be notified.

- If your application progresses to the next stage, our Talent team will be in touch to discuss your alignment with the role.

- If you’re a person with an impairment or disability, this is an opportunity to share with us any accessibility requirements that you may have for the role.

- Should you require any accommodations to the recruitment process, please contact recruitment@hub24.com.au and one of our team will be in touch.

- Interviews can happen virtually or face to face with the hiring manager, or other members of the broader team. Depending on the role, there may be more than two interviews.

- Communication of outcomes to successful and unsuccessful candidates and feedback provided.

*As part of our process, a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here.

2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Endorsed by WORK180, we are proud to be recognised as an employer of choice for women.

We have been nominated and placed on the BOSS Best Places to work list.

Seek Star Awards 2024 - Nominated as a finalist for the Best Employer Brand Initiative

HUB24 Limited

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Executive Assistant, Chief Financial Officer