Key governance and process management role in an international investment

A high-level operational role in a dynamic investment holding environment with international reach. This position sits at the heart of finance, legal and management, ensuring smooth governance, process integrity and day-to-day operational reliability across multiple entities. The team is international, professional and collaborative, with strong links to the UK-based finance and corporate secretary functions.

Facts

Part-time - approx. 20h/week
Salary approx. €70,000 gross p.a. (full-time-equivalent)
Hybrid flexible working model
Location: Berlin Mitte
International set-up with cross-border structures and English-speaking stakeholders, business fluency in German also required

Benefits

A senior part-time position combining governance, process management and financial operations in a professional and international investment context
Autonomous role with high responsibility and direct exposure to senior leadership
Flexibility to structure working hours and processes independently
Stable and long-term position with room to shape internal workflows and controls

Tasks

Portfolio administration and reporting: Collect, validate, and reconcile operational and financial data across entities; prepare regular management reports for stakeholders.
Process improvement and standardisation: Develop and document workflows, internal controls, and compliance policies; identify and implement process efficiencies.
Governance and compliance: Ensure adherence to legal, regulatory, and governance requirements; support audits and board-related processes.
Financial operations and day-to-day banking: Manage banking activities, payments, and cashflow; ensure accurate transaction handling and liquidity oversight.
Stakeholder coordination and communication: Act as liaison between management, fund leadership, legal, and finance teams; provide clear updates on risks, opportunities, and performance.
Entity and structure management: Oversee setup, liquidation, and management of entities; maintain accurate company records and governance documentation.
Transaction and event support: Assist in operational aspects of investments, exits, reorganisations, and other corporate events.
Technology and systems oversight: Ensure accuracy and efficiency of operational tools, data systems, and reporting dashboards.
People and outsourced service coordination: Coordinate external providers (legal, tax, payroll, audit); ensure timely and high-quality deliverables.
Project and change management: Drive special projects, process transformation, and integration initiatives across entities.

Profile

Proven experience in operations, finance, or legal environments, ideally within a portfolio or fund-related context.
Strong understanding of process management, governance structures, and financial operations.
Excellent communication and coordination skills across internal and external stakeholders.
Ability to work independently, responsibly, and with high attention to detail.
Fluency in English and German both verbally and in writing.
Flexibility to adapt to a dynamic and fast-paced environment.

Good to know

This is a senior part-time opportunity designed for someone who enjoys operational precision and governance structure rather than classic assistance work. It’s ideal for an experienced professional who takes ownership, works with integrity and values flexibility while contributing to a high-impact international investment setting. The role requires someone who thrives on complexity and wants to ensure that everything behind the scenes runs exactly as it should.

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Kathrin Wood Office Solutions GmbH

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