About Komline

As a pioneering leader in advanced separation technologies, Komline has established a global reputation for engineering excellence. Through our combination of innovative design, cutting-edge manufacturing capabilities, and decades of industry experience, we consistently deliver the highest quality equipment from our integrated manufacturing facilities. Serving our core markets of Water & Process, Agricultural & Renewables, and Industrials, we pride ourselves on providing comprehensive separation solutions precisely tailored to our clients' requirements. With a strong track record of strategic growth and acquisitions, Komline continues to expand its solution portfolio and technical capabilities while maintaining our commitment to innovation and customer satisfaction.

This Opportunity

The team supporting our Komline-Harn brand of products has been delivering the highest quality membrane treatment system for our clients over the past 50 years. Whether it’s a full design build, membrane plant retrofit, or uniquely required service, through our dedication we consistently deliver on expectations.

The Business Operations Associate (Office Administrator) will oversee and optimize our office operations. Combining traditional administrative leadership with a strategic focus on process improvement and operational excellence, the Business Operations Associate (Office Administrator) will manage critical functions including order fulfillment, accounts receivable, inventory management, and payroll support, while proactively identifying opportunities to streamline workflows and enhance efficiency. As a key operational leader, the Business Operations Associate (Office Administrator) will implementing best practices and standard operating procedures that drive consistency, reduce errors, and support our company's growth.

Roles And Responsibilities

Manage the full lifecycle of customer orders from entry and tracking to fulfillment and documentation
Collaborate with internal teams to resolve order-related issues
Oversee invoice processing, payments, and receipts; monitor outstanding balances, follow up on overdue accounts, and ensure accurate financial records; and support monthly and year-end closing activities
Ensure efficient distribution of supplies by maintaining optimal office inventory of supplies and equipment by tracking usage, orders, and negotiating with vendors
Provide accurate attendance data for payroll processing by resolving discrepancies and accurate data by collecting, reviewing, and approving employee timecards
Assit with onboarding new employees and facilitate communication
Coordinate general office administration such as mail distribution, document filing, and record keeping
Analyze existing office workflows and administrative processes to identify inefficiencies, bottlenecks, and areas for enhancement
Lead initiatives to streamline and automate routine tasks, leveraging technology and best practices to reduce manual effort and errors
Develop, document, and implement standard operating procedures (SOPs) to ensure consistency and quality across all office operations
Track and report on the impact of process changes using metrics to demonstrate improvements in efficiency, accuracy, and cost savings
Foster a culture of continuous improvement by encouraging staff to suggest and participate in process optimization efforts
Stay current with industry trends and emerging tools to recommend and implement innovative solutions for office operations
Ensure all office activities comply with company policies and relevant regulations. Prepare regular reports on operational metrics, financial transactions, and inventory status
Serve as the main point of contact for office vendors and service providers

Required Qualifications

Bachelor’s degree in Business Administration, Office Management, or a related field
5+ years of experience in office operations, administration, or a similar role
Experience in process improvement, workflow analysis, and implementing operational best practices
Understanding of order management, accounts payable/receivable, and office supply logistics
Proficiency in Microsoft Office Suite and Enterprise Resource Planning (ERP) systems
Excellent organizational, communication, and problem-solving abilities
Attention to detail and ability to manage multiple priorities

Preferred Qualifications

Experience in a multi-site or multi-brand office environment
Familiarity with Lean, Six Sigma, or other process improvement methodologies
Knowledge of compliance requirements for office operations
Experience with timecard systems and payroll support
Microsoft Dynamics 365 (D365) experience

Equal Opportunity Statement: Komline is an EEO Employer- M/F/Vets/Disabled

Komline

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Business Operations Associate (Office Administrator)