We can only consider candidates in Tampa, West Palm Beach or Orlando, FL at this time.

Let us introduce ourselves.

livingHR is the remote-first, professional services “work agency” created to make work better. We have served over 400+ organizations to provide human-centric, future-of-work ready, HR-managed services, professional services, and products to augment HR and People functions around the world.

livingHR believes in taking exceptional care of our team so they can take exceptional care of our clients, partners, and communities. We are adaptable, entrepreneurial, and always looking to iterate and make improvements, which can come with a lot of change (for the better). If you are looking for a role where no day is ever the same, and you prescribe to the idea that variety is the spice of life, then you will likely enjoy our way of working. The people who find the most success here are those who are willing to be a part of a team, where no task is too big or too small, and feedback is welcomed.

To learn more about our Culture Code, Cares Campaign, and our WeBelong work in Diversity, Equity, and Inclusion visit our website: https://livinghr.com/.

Overview
As an Operations Administrator, you will work closely with our Client Delivery team of HR and Creative experts to deliver administrative and project-based support. This role will broadly support the full team with administrative, event, and client support related needs.

Administrative and Operational Support-

Provide administrative support and coordination for FeLeague and livingHR internal stakeholders to facilitate successful execution of projects and initiatives
Manage client invoicing, billing, accounts payable/receivable (AP/AR), and financial reconciliation
Oversee contract negotiations, vendor agreements, and office supply management
Support company reporting, ensuring timely delivery and accuracy of key metrics
Support internal and external events including onsite event support, from company meetings to client workshops
Manage job postings for client roles, ensuring that positions are posted, tracked, and updated in a timely manner
Collaborate with stakeholders to ensure seamless onboarding and offboarding for new employees
Serve as the go-to for general office operations, including internal meeting prep, mail distribution, coordination of printing, ordering supplies and maintaining relationships with vendors
Conduct errands as needed to support business operations and team needs

Executive Assistance-

Act as an Executive Assistant to the leadership team, including scheduling, calendar management, and travel coordination
Prepare materials, take detailed notes, and agendas for meetings, ensuring smooth execution
Manage employee and client gifting programs, from sourcing to delivery

Experience:

B.S. degree and a minimum 3–5 years in an administrative, office management, or operations role, preferably in a creative, tech, or HR-focused organization; or 10 years of experience in similar role

Skills and Abilities:

Strong proficiency with technology, including financial software, file-sharing tools, and office productivity suites
Familiarity with project management and survey/assessment tools helpful
Exceptional organizational, multitasking, and time management skills
Strong ability to collaborate and communicate with team members, understanding importance of completing work on time and how your role impacts successful project outcomes.
Adept at negotiating contracts and managing vendor relationships
Resourceful problem-solver with a "get it done" attitude
Detail-oriented and proactive, with a passion for delivering outstanding service
Excellent time management, organization, and ability to prioritize competing deadlines.
Proven ability to work independently while checking for understanding

Other Helpful Information
As a full-time team member, we offer you:

Autonomy & Flexibility: We call it, WfWiMS “Work from Where it Makes Sense,” a philosophy we have had in play since our inception in 2009, and we have no plans to change. This flexibility comes with a responsibility to self-manage and be an exceptional performer. We work remotely and have offices in our hub markets if you want to come in or go onsite with a client and from time to time, we do that too.

Compensation: Competitive, fair, and transparent base salary plus incentives for account growth, retention, and client referrals.

Comprehensive Benefits: We provide a wide range of benefits, including medical, dental, 401k, STD/LTD, life, and telehealth mental health counseling.*

Unlimited PTO/Paid Holidays: We encourage you to use your time, with a minimum requirement, and provide *23 paid holidays.

A Culture of Impact and Humanity: We care about the impact we make and the humanity we extend to each other, our clients, and our broader community. Learn more about the culture here: https://livinghr.com/culture.

What You Can Expect
While we wish we could personally respond to every candidate, we will only reach out to candidates that meet or exceed the requirements and align with where livingHR has hub offices (https://livinghr.com/locations).

Resources + staying connected

We have also built a career transition portal to help everyone in their search for their next role. Check it out: https://livinghr.com/career-transition-portal

Follow us on social: https://www.linkedin.com/company/livinghr/ | https://www.instagram.com/livinghrinc | https://www.facebook.com/livinghrinc/

Check out our Careers page for additional opportunities: https://livinghr.com/careers

If you need assistance or any accommodations with this application, we’re here and so happy to help. Contact us at talent@livinghr.com.

livingHR, Inc.

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