Student Services

Part time, open ended and hybrid role

Please note, previous applicants need not apply.

An opportunity has arisen to join our Student Services Student Life and Operations Team in the role of HR & Business Operations Administrator.

Within a team of five you will undertake HR and Finance based administration duties and support with wider operational tasks as required for all sections within Student Services which includes but is not limited to:

Finance

Maintain appropriate financial records for audit purposes and comply with end-of-year accounting deadlines.
Process purchase requests and invoicing for goods and services
Make hospitality, travel and accommodation bookings
Support with the processing of Disabled Students’ Allowance (DSA), timesheets and invoices.

Record absences via the University’s iTrent database.
Process recruitment campaigns from initial approval and organisation of interviews through to contract requests.
Ensure that necessary right-to-work and DBS checks are carried out.
Assist and support managers with inductions and onboarding into Student Services.
Supporting with the processing and administration of overtime payments for service staff.

General Duties

Assist on a rota basis with the registering and signposting of student appointments within the Service, including working on our reception desk and answering telephone queries.
To support the running of service activities as required, this may include occasional pre-agreed work outside normal working hours such as evenings and weekends.

This post will support the service to ensure an excellent service is delivered for students, staff, and visitors. The successful candidate will be able to work independently and communicate well within a team. Significant experience of working in a busy office environment carrying out HR and Finance-related tasks, and a commitment to excellent customer service and standards is a must.

You will be able to work under pressure to tight timescales and possess excellent IT skills, good written and spoken communication, and have an enthusiastic, professional, and courteous approach.

Please use the 'Supporting Information' section (on the 'Application Summary' page of your application) to provide any information you feel is relevant to support your application, providing examples where appropriate.

Your application will be reviewed against the essential and desirable criteria listed in the Job Description and Personal Specification document.

For further support with your application, please refer to our application guidance, which includes some top tips to help you when completing your application.

For an informal discussion about the role please contact Carys Page, Operations Manager via email C.J.Page@lboro.ac.uk or telephone +441509228470.

The closing date for receipt of applications is Friday 13th March 2026

Interviews will be held: In-Person on Thursday 2nd April 2026

Our Benefits

At Loughborough, our benefits are designed to support your life inside and outside of work, helping you to thrive and feel valued as part of our community. Examples of our benefits include:

Time off - generous holiday allowance, including 14 university closure days and bank holidays, with the option to buy extra through our holiday purchase scheme

Where you work – access to a range of fantastic facilities with plenty of green space across our 523-acre East Midlands campus, plus an exciting community at our London campus on the Queen Elizabeth Olympic Park

Financial wellbeing – competitive pay, two excellent pension schemes, and everyday savings opportunities

Support for you and those close to you - through our range of life event leave policies as well as access to an on-site nursery at our East Midlands campus, flexible and hybrid working options.

Health and wellbeing – discounted gym memberships and access to world-class sporting facilities, including physiotherapy, plus healthcare offers such as eyesight testing and wellbeing support

Travel and sustainability - access to our electric vehicle and cycle-to-work schemes, as well as a variety of travel offers to support sustainable commuting

Discover more about the full range of rewards and benefits at Loughborough University.

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HR and Business Operations Administrator