Chief Financial Officer (CFO)

Company: Luna Technologies Pvt. Ltd.

Department: Finance & Accounts

Reports To: Director

Location: Navi Mumbai

Experience: 15+ Years (including 5+ years in a senior finance leadership role)

Qualification: Chartered Accountant (CA); MBA (Finance) / CMA an added advantage

Employment Type: Full-Time

Summary

We are seeking an experienced and hands-on Chief Financial Officer (CFO) to lead the complete finance, accounts, audit and compliance function of Luna Technologies. Luna is a multi-branch, import-led trading, distribution and solutions business in industrial automation, mechatronics, robotics, pneumatics, bearings and medical automation, with branches and warehouses across India. Reporting directly to the Director, the CFO will own financial strategy, cash flow and working capital, banking and import finance, statutory compliance, internal controls and reconciliations across every branch and warehouse.

Key Responsibilities

Financial Strategy & Planning

• Partner with the Director to shape financial strategy, annual business plans and long-term growth plans.

• Prepare annual budgets and rolling forecasts by business vertical, branch and warehouse.

• Evaluate new product lines, branches, warehouses and investments for financial viability.

• Prepare Profit & Loss statements for the company and for each business vertical, and analyse profitability.

Budgeting, MIS & Director Reporting

• Build and run a monthly MIS covering P&L, cash flow, receivables, payables, inventory and budget vs. actuals.

• Track spend against the budget sheet for every branch and business vertical.

• Run regular MIS reviews with the accounts, imports and purchase teams.

• Present clear monthly and quarterly reports, dashboards and recommendations to the Director and Board.

• Set monthly expense benchmarks for each cost centre, including salary and travel benchmarks with HR, and review actuals against them.

• Share a weekly total receivables position with the Director.

Cash Flow & Working Capital

• Own monthly cash flow planning and month-on-month cash flow comparison.

• Drive receivables and collections: overdue tracking, weekly outstanding reviews with sales teams, and recovery and legal notice cases.

• Set and enforce credit control policies, credit limits and payment terms for customers and dealers.

• Monitor COD collections, bounced cheques and receipt suspense entries and ensure they are cleared on time.

• Optimise inventory levels and stock planning in coordination with purchase, imports and stores.

• Manage payables, vendor payment schedules and fixed payment-run days.

Audit, Controls & Reconciliation

• Oversee internal audit and coordinate the statutory audit, tax audit and year-end closing.

• Oversee stock reconciliation, stock-taking and cycle counts across branches, warehouses and the factory; investigate variances and approve stock adjustment entries.

• Ensure negative stock in the accounting system is identified and corrected.

• Oversee stock transfers between warehouses and branches and ensure they are correctly recorded.

• Control the material return process: inspection, credit notes, return-to-stock in the right warehouse, or repair / return to the customer.

• Ensure pending credit notes and debit notes for customers and suppliers are raised and closed on time.

• Audit sales and purchase registers and purchase entries against purchase orders, invoices and goods received.

• Reconcile supplier, dealer and creditor ledgers, including foreign supplier ledgers in USD and INR, through periodic balance confirmations.

• Review bank reconciliations, petty cash at all locations, employee expense (IOU) claims and card / expense-management approvals.

• Track material sent on sample, demo or FOC basis and rejected material, and ensure it is invoiced, returned or closed.

• Ensure every invoice is supported by e-way bill and LR/dispatch documents, and that hand-delivered material is properly acknowledged.

• Audit scrap sales, exhibition and event advances, and expense bookings.

• Verify employee exit and full-and-final settlements before sign-off.

• Audit monthly accounts to confirm all expenses are booked and eligible GST input credit is claimed.

• Run fixed weekly, monthly, quarterly and yearly audit checklists, and track completion against them.

Fundraising, Banking & Treasury

• Manage relationships with banks and financial institutions.

• Arrange and renew working capital limits and other credit facilities, and maintain bank compliance.

• Manage Letters of Credit (LC) and Bank Guarantees (BG) for imports and projects.

• Plan and support fundraising, term loans and other financing when needed.

• Oversee treasury, fund flows across accounts, and surplus fund management.

• Submit monthly stock statements to the bank for working capital limits.

• Review bank interest rates and charges and negotiate better terms.

Import Finance, Costing & Forex

• Oversee import costing, landed cost calculation and purchase booking in foreign currency.

• Manage import payments, import advances, remittance documentation (15CA/15CB) and inward remittances.

• Ensure Bills of Entry are submitted to the bank and closed, and resolve pending import and export regularisation items with banks.

• Track the import file (FMS) and import checklists with the imports team, including FOC and sample shipments.

• Manage foreign exchange exposure and hedging, and book forex gain/loss correctly.

Taxation & Statutory Compliance

• Ensure timely and accurate GST compliance: returns, input tax credit, GSTR-2B reconciliation and e-invoicing / e-way bills.

• Ensure zero-rated and SEZ supplies carry the required acknowledgements.

• Ensure TDS, TCS, income tax, advance tax and tax audit compliance.

• Ensure PF, ESIC and Professional Tax payments are made on their due dates.

• Ensure timely monthly salary processing and payment, and Labour Welfare Fund compliance.

• Lead annual finalisation of accounts.

• Handle tax assessments, statutory notices, government surveys and MCA / ROC filings.

• Ensure compliance with Companies Act, FEMA/RBI and customs requirements related to imports and exports.

ERP, Accounting Systems & Salesforce Integration

• Own the accounting/ERP system (TallyPrime) and drive automation of finance processes.

• Lead integration between Salesforce (CRM / sales orders) and the accounting system so that orders, invoicing, receivables and reporting stay accurate.

• Build dashboards and digital workflows for approvals, expenses, collections and MIS.

• Ensure daily data backup and timely sync of books across branches and business units.

Multi-Branch Controls, Risk & Governance

• Set standard operating procedures, approval matrices and signing authorities for all branches and warehouses.

• Design and monitor internal financial controls across branches, warehouses and the factory.

• Identify financial, credit, forex, inventory and compliance risks and put mitigation plans in place.

• Oversee insurance, contracts and legal recovery matters from a finance standpoint.

• Keep insurance policies up to date and adequate for stock, assets and operations.

Team Leadership

• Lead, mentor and build the accounts, receivables, billing and finance team.

• Set clear roles, checklists, KPIs and review cadences for the team.

• Work closely with sales, purchase, imports, stores, HR and operations.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of monthly closing, MIS and Director reporting

• Days Sales Outstanding (DSO) and reduction of overdue receivables

• Cash flow forecast accuracy and working capital efficiency

• Inventory accuracy: stock reconciliation variances and timely adjustments

• Timely closure of credit notes, material returns, suspense entries and ledger reconciliations

• 100% on-time GST, TDS, PF/ESIC/PT and other statutory compliance

• Clean internal and statutory audits with minimal observations

• Timely closure of Bills of Entry and import / export regularisation with banks

• Budget vs. actual variance control

• Strength of banking relationships and availability of working capital limits

Experience

• 15+ years of post-qualification experience in finance and accounts, including at least 5 years as CFO, Finance Controller, Head of Finance or a similar senior finance leadership role.

• Proven experience managing a multi-branch, multi-warehouse business.

• Strong hands-on experience in import finance, LC/BG, forex and customs-related banking.

• Experience handling banks, auditors, tax authorities and statutory bodies.

Education

• Chartered Accountant (CA) – preferred.

• MBA (Finance) or CMA will be an added advantage.

Technical Skills

• Financial Planning & Analysis (FP&A)

• Budgeting, Forecasting & MIS

• Treasury, Cash Flow & Working Capital Management

• GST, TDS, Income Tax & Statutory Compliance

• Internal & Statutory Audit

• Import Costing, LC/BG & Forex Management

• Inventory & Stock Reconciliation

• TallyPrime / ERP Systems and Salesforce integration

• Advanced Excel and Google Sheets reporting

Key Competencies

• Strategic thinking with strong hands-on execution

• High integrity and a strong control mindset

• Excellent analytical and problem-solving skills

• Leadership and team development

• Clear communication with the Director, banks and auditors

• Ability to drive discipline and accountability across branches

Preferred Industry Background

• Trading & Distribution

• Industrial Automation

• Engineering & Industrial Products

• Mechatronics / Motion Control

• Robotics

• Pneumatics & Bearings

• Import-heavy Businesses

• Multi-branch / Multi-warehouse Organisations

Why Join Luna Technologies?

• Report directly to the Director and be part of the core leadership team.

• Own and shape the complete finance function of a growing multi-branch company.

• Work across a wide portfolio: industrial automation, mechatronics, robotics, pneumatics, bearings and medical automation.

• Drive digital transformation of finance with ERP and Salesforce integration.

• Collaborative, fast-moving environment with real decision-making authority.

• Long-term career growth and professional development.

About the Company

Luna Technologies Pvt. Ltd. is a leading supplier of industrial components, bearings, pneumatics, motors, controllers and drives to Indian industries. Its range spans automation, mechatronics (LM rails, cross rollers, couplings, racks and pinions), robotics and medical equipment, and it serves the total lifecycle needs of its customers, from new panels to robots, service and repair. Luna is based in Navi Mumbai and operates through branches and warehouses across India.

Luna Technologies Pvt. Ltd.

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