Controller / Chief Financial Officer (CFO)

Position Summary

The Controller/CFO is responsible for the financial leadership of the company while serving as a key member of the executive management team. This position oversees all accounting, financial reporting, cash management, budgeting, banking relationships, human resources, payroll administration, risk management, and regulatory compliance.

In a small construction company, this is a hands-on position requiring both strategic financial leadership and day-to-day operational execution.

Reports To: President/CEO

Supervises: Accounting Staff, Payroll, Office Administration, and Human Resources functions.

Primary Responsibilities

Financial Leadership

Lead the company's financial planning and long-term strategy.
Develop annual operating budgets and financial forecasts.
Monitor profitability by project and department.
Analyze key financial metrics and recommend corrective actions.
Prepare monthly executive financial reports.
Present financial results to ownership.
Aid Owner in banking relationships and financing arrangements.
Develop financial policies and internal controls.

Accounting & Financial Reporting

Oversee all accounting functions.
Ensure accurate monthly, quarterly, and annual financial statements.
Maintain the general ledger.
Manage month-end and year-end closing.
Coordinate annual CPA review or audit.
Coordinate tax strategy planning with CPA
Prepare work papers for tax returns.
Oversee accounts payable and accounts receivable.
Maintain fixed asset schedules.
Monitor job costing and percentage-of-completion accounting.
Reconcile all bank accounts and balance sheet accounts.

Construction Accounting

Monitor project budgets and cost reports.
Review Constuction-in-progress (CIP) schedules.
Oversee billing, retainage, and collections.
Analyze labor burden and overhead allocations.
Review project profitability.
Ensure proper revenue recognition.
Monitor change orders and contract modifications.
Review subcontractor compliance prior to payment.
Oversee lien waiver procedures.
Ensure customer close out summary books or electronic records are distributed

Cash Management

Manage operating lines of credit.
Optimize working capital.
Monitor collections.
Approve payment schedules.
Maintain banking compliance.
Manage vendor relationships.
Review capital expenditures.

Payroll & Benefits Administration

Oversee payroll processing.
Ensure prevailing wage compliance.
Review certified payroll requirements.
Maintain payroll tax compliance.
Oversee employee benefits administration.
Coordinate annual benefit renewals.
Manage retirement plan administration.
Manage multistate rules and regulations for employees

Vendor Management

Maintain vendor on line relationships.
Avetta – Prologis
VendorCafé – Faropoint
VendorCafé - Ares
Ensure compliance with Vendors requirements
Review contracts for adherence to client requirements.
Handle vendor special requests as needed.

Human Resources Responsibilities

Recruitment & Hiring

Aid in recruitment efforts where needed
Aid in Job Descriptions where needed
Conduct reference checks.
Prepare employment offers.
Coordinate onboarding.

Employee Relations

Maintain employee personnel files.
Maintain company policies.
Coordinate disciplinary documentation.
Assist management with employee relations.
Maintain confidentiality of employee information.

Compliance

Ensure compliance with:
Federal labor laws
State employment regulations
OSHA documentation requirements
Equal Employment Opportunity (EEO) regulations
I-9 and E-Verify requirements (if applicable)
Wage and Hour regulations
Family and Medical Leave laws (as applicable)
Workers' Compensation reporting

Benefits Administration

Coordinate benefit enrollment.
Administer retirement plans.
Assist employees with benefit questions.
Coordinate annual open enrollment.

Risk Management

Manage insurance renewals.
Coordinate workers' compensation claims.
Monitor general liability claims.
Maintain bonding relationships.
Review certificates of insurance.
Manage subcontractor insurance compliance.
Coordinate annual insurance audits.

Compliance & Corporate Administration

Maintain corporate records.
Coordinate annual business registrations.
Maintain contractor licenses.
Manage business insurance policies.
Ensure compliance with government contracting requirements.
Coordinate annual reporting requirements.
Maintain document retention policies.

Information Technology

Coordinate accounting software administration.
Maintain financial system security.
Oversee accounting software updates.
Coordinate with IT vendors.
Manage electronic document storage.
Assist with cybersecurity best practices.

Strategic Responsibilities

Participate in executive planning.
Identify operational efficiencies.
Develop key performance indicators (KPIs).
Assist with business development analysis.
Evaluate capital investments.
Support acquisitions or expansion initiatives.

Required Qualifications

Bachelor's degree in Accounting, Finance, or Business Administration.
CPA, CMA, or MBA preferred.
10+ years of progressive accounting experience.
Minimum 5 years in commercial construction accounting.
Strong knowledge of:
GAAP
Percentage-of-completion accounting
WIP reporting
Job costing
Construction contracts
Payroll and prevailing wage requirements
Experience with QuickBooks, Sage 300 CRE, or similar construction accounting software.
Advanced Microsoft Excel skills.

Preferred Experience

Government contracting (Federal, State, or Municipal)
Davis-Bacon and certified payroll
AIA billing
G702/G703 applications
SDVOSB or SBA contracting
Bonded construction projects
Multi-state payroll and tax compliance
Human Resources and benefits administration

Core Competencies

Financial Leadership
Strategic Thinking
Integrity and Confidentiality
Strong Communication Skills
Leadership and Team Development
Analytical Problem Solving
Organizational Excellence
Risk Management
Project Management
Customer Service

Key Performance Indicators (KPIs)

Monthly financial statements completed within 10 business days.
Positive cash flow management.
Accounts receivable aging maintained within company targets.
Payroll processed accurately and on time.
Zero missed tax filings.
Successful annual CPA review or audit.
Timely insurance renewals.
Accurate project profitability reporting.
Improved working capital and financial performance.

Position Classification

Status: Full-Time, Exempt

Salary: Commensurate with experience, plus performance-based bonus and benefits.

M Wilkinson Construction Company

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