Location: Gurgaon

Type: Full-time | On-site

About MatBook

MatBook is transforming the cross-border procurement of building materials. For construction companies, sourcing materials globally involves multiple stakeholders, limited visibility, and unpredictable quality. MatBook solves this by building a tech-driven procurement ecosystem that connects buyers directly with verified manufacturers — bringing transparency, efficiency, and reliability to global material sourcing.

As we scale our buyer and supplier ecosystem globally, strong documentation, data quality, and lead infrastructure are critical to our growth.

About the Role

We are looking for a Business Operations Executive to support MatBook’s commercial operations, documentation workflows, and database development.

This is a hands-on execution role focused on maintaining clean, structured documentation, refining existing databases, and generating high-quality buyer and supplier lead databases for the sales and sourcing teams to engage with.

Key Responsibilities

1. Quotation, Billing & Documentation Support

Support preparation and documentation of customer quotes and invoices using defined templates
Ensure accuracy and completeness of data in quotes and billing documents
Maintain proper documentation trails for commercial records
Coordinate with finance and operations teams for corrections and updates

2. Database Refinement & Management

Review, clean, and refine existing customer database
Review, clean, and refine existing supplier/manufacturer database
Update and maintain product and catalogue databases, including:
Product descriptions
Specifications
Categories and pricing references
Ensure data consistency, accuracy, and ease of use across systems
Analysis of Data as and when requested, under guidance

3. Lead Database Generation

Research and build new lead databases for:
Sales teams (buyers, developers, contractors, architects, procurement teams)
Supplier teams (manufacturers, exporters, material producers)
Identify relevant companies, decision-makers, and contact details
Organize leads in a structured format aligned with internal tools and CRM requirements

4. Documentation & Systems Support

Maintain a structured drive repository for:
Quotes
Invoices
Catalogues
Customer and supplier records
Upload and update documentation and databases in MatBook’s internal tools
Review documentation formats and workflows and share practical feedback to improve usability and efficiency

Qualifications

2–4 years of experience in documentation, operations, data management, or lead generation roles
Strong proficiency in Excel / Google Sheets
Comfortable with structured data, large spreadsheets, and documentation workflows
Experience in:
Lead research
Database creation
CRM or internal tools (preferred but not mandatory)
Prior exposure to B2B, import-export, construction, manufacturing, or marketplace businesses is a plus

What We’re Looking For

Highly detail-oriented and organized
Strong research and data validation skills
Comfortable with repetitive but critical execution work
Ability to work closely with sales, sourcing, finance, and operations teams
Aligned with team goals, transparency, and ownership-driven culture

Why Join MatBook

Be part of a high-growth startup building global procurement infrastructure
Gain exposure to cross-border B2B operations
Work closely with multiple teams and understand the full business lifecycle
Opportunity to grow into operations, sales ops, or sourcing roles
Culture focused on clarity, ownership, and continuous improvement

Ready to help build the data and documentation backbone of a global procurement platform?

Join MatBook and support the future of construction materials sourcing.

MatBook

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