Business Operations Associate

Location: Wilmette, Illinois (On-site, 5 days per week)

Industry: Biotechnology – Rare Diseases & Radiopharmaceuticals

Job Type: Full Time

Our client, an innovative biotechnology company focused on advancing treatments in rare diseases and radiopharmaceuticals, is seeking a Business Operations Associate to join their growing team in Wilmette, Illinois.

The company is currently preparing to file a New Drug Application (NDA) for a novel therapy for Wilson’s disease, marking an exciting stage of growth and regulatory progress. This role offers a unique opportunity to join a team working at the forefront of rare disease innovation.

Reporting to the Executive Director, Business and Scientific Operations, the Business Operations Associate will play a key role in supporting day-to-day business activities, operational coordination, and office management.

This role is ideal for someone early in their career who is highly organised, proactive, and enjoys supporting a fast-paced scientific environment. It offers excellent exposure to senior leadership and strong opportunities for professional growth as the company continues to expand.

The company has a strong preference for locally based candidates.

Key Responsibilities

Provide general administrative support including scheduling meetings, booking travel, preparing expense reports, and drafting documents
Support recruitment and hiring activities, including scheduling interviews, coordinating candidate travel, and managing on-site logistics
Oversee the onboarding process for new associates
Assist the Quality team with managing and tracking training, routing documents for signature, and maintaining documentation records
Support project management activities by tracking deadlines and facilitating communication across teams
Manage general office operations, including monitoring and ordering supplies such as stationery, electronics, furniture, and refreshments
Receive and manage incoming office mail
Maintain and update internal logs in accordance with Quality and compliance requirements
Manage and update internal calendars, including vacation schedules and key events
Collaborate with senior leadership to help improve and streamline office operations

Requirements

Bachelor’s degree required; advanced degrees such as a PhD or MBA would be considered advantageous, with 3-5 years of professional work experience
Ability to handle sensitive and confidential information with discretion
Strong organizational and time-management skills, with the ability to manage multiple priorities
Excellent written and verbal communication skills
A collaborative mindset and eagerness to learn
Strong attention to detail and pride in delivering high-quality work
Ability to work both independently and as part of a team
Proficiency in Microsoft Office Suite, including SharePoint, Outlook, Word, Excel, and PowerPoint
Willingness to work on-site five days per week (this role is not remote or hybrid)

If you are looking to grow or start your career in biotechnology, this is the role for you. Join a dynamic team, gain exposure to senior leadership, and contribute to meaningful advancements in rare disease treatment.

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