Description

We're looking for an innovative Executive Assistant (EA) to the Chief Operating Officer (COO), Deputy COO (DCOO), and Chief Financial Officer (CFO) with a unique combination of skills who wants to play a key role in tackling climate change.

Your primary responsibility will be to support the COO and CFO as well as the Deputy COO. The COO is based in Seattle and the Deputy COO and CFO are in the UK - our ideal candidate is based in the UK, but may on occasion need some degree of flexibility to accommodate meetings and support needs outside of standard business hours on an ad hoc basis.

You will work closely with Operations teams and Leadership structures across the Meliore Foundation to ensure consistency in delivering a high standard of excellence and reliable support.

If this sounds like you, we'd love for you to apply.

How you'll contribute

Diary management: Scheduling meetings, coordinating attendees across time zones, preparing agendas and other supporting materials as needed, and effectively handling changes
Oversee the COO, DCOO and CFO’s email inboxes, including identifying priority emails and to-dos, ensuring follow-up is completed and drafting responses as needed
Assist in the drafting, formatting and editing of complex internal documents (e.g. papers, presentations, etc.)
Travel & meeting logistics: Extensive international travel coordination and planning for all three managers
Retrieve and process expenses, including invoice management, reviewing budget reports and cost centre approvals where relevant
Provide project support where needed for projects, working groups and events owned and/or contributed to by the COO, DCOO and CFO
Support other members of the operations teams (finance, risk, IT, grants and contracts) with wider adhoc administrative and project tasks (e.g. team meetings, internal communications, event planning, etc.), including the contribution to a standardised delivery of excellence and reliability
Undertake other reasonable duties as requested

Our ideal candidate has

Relevant work experience as an Executive Assistant or experience in a similar position working for a busy principal, with a proven track record of autonomously managing a complicated schedule, with upward management skills developed in a fast-paced, global, impact-driven environment
The disposition to work generously with colleagues in an international, multicultural community of peers, and the ability to work across international norms and values
The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment where remote work is the norm
Proactive and autonomous attitude and approach, creative problem-solving skills
Flexibility to deal with last-minute urgent requests
Excellent communication skills with a good level of English (written and spoken), other languages an asset
Ability to process information and connect dots (lateral thinking)
Familiarity with meeting coordination and stakeholder management
Excellent attention to detail, diligence and reliability
The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment and work across time zones using tools such as Zoom, Slack and email (Google Workspace).
Excellent skills in planning and able to take initiative and work independently with a hands-on attitude
Capacity to prioritise and manage own workload
Tactful with colleagues and discrete with high-level information
A significant interest in climate and the environment

Why join us?

Be part of a remote-first, international network of professionals working on climate, energy and nature. We offer coworking access in some locations.
Work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
Enjoy regular opportunities to connect and collaborate with colleagues around the world.
A full-time position with an employment contract for 12 months, with a possible renewal after one year.

Location: UK,flexibly remote.

Some international travel will be required. We may be able to provide co-working spaces in some locations. Only candidates with the right to work in their location will be considered.

About Meliore Foundation (FUP)

A place to thrive!

We’re an international network that values genuine diversity. We know that tackling the climate emergency will need all of society and we want our network to be reflective of the richness of that society. We are looking for people who bring their best, most professional and effective selves to work. People who are respectful, kind and have a sense of fun. If that sounds like you, we’d love to hear from you.

Your ideas, perspectives, and lived experiences are key to how you go about your work. We encourage people from historically disadvantaged or underrepresented groups to apply.

About the Meliore Foundation

Our vision is for a world where science-based facts on climate help guide the public debate. The Meliore Foundation endeavours to put just, inclusive and equitable solutions to global issues at the core of the world's political, social, environmental and economic discourse. To help achieve this vision, Meliore provides operational support and regranted funding for aligned programmes engaged in strategic communications and campaigns.

Meliore Foundation (FUP)

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Executive Assistant to COO, Deputy COO & CFO