Mini Minds is a growing company dedicated to supporting children and families through innovative, therapeutic, and educational services. We are seeking a strategic and experienced Fractional Chief Financial Officer (CFO) to serve as a key partner to our Chief Executive Officer (CEO). This role is ideal for a seasoned finance leader who combines analytical rigor with strategic insight and a deep understanding of both nonprofit and for-profit environments.

The CFO will oversee financial operations, provide high-level fiscal strategy, and implement systems that support the company’s short- and long-term goals. This is a high-impact role that requires a collaborative, mission-aligned, and detail-oriented leader who is passionate about helping organizations grow sustainably and responsibly.

Position Overview: The Fractional CFO will lead all aspects of Mini Minds’s financial management, including budgeting, forecasting, accounting, tax planning, and compliance. They will work closely with leadership to ensure financial transparency, integrity, and sustainability across Aera’s diverse revenue streams and mission-driven programs. The ideal candidate brings a track record of managing complex financial operations in both nonprofit and for-profit settings, along with a strong commitment to Mini Minds’s purpose-driven work.

Objectives of the Role:

Partner with the CEO to develop and execute strategic financial plans that support growth and sustainability.
Establish and maintain financial systems that support both nonprofit and for-profit operations.
Ensure compliance with all tax, audit, and financial reporting requirements across entities.
Deliver clear, timely, and actionable financial insights to executive leadership and the board.
Optimize financial processes to improve operational efficiency, reduce risk, and support mission impact.

Key Responsibilities of the Role:

Strategic Financial Leadership

Advise the CEO and leadership team on financial strategy, capital planning, and sustainable growth.
Deliver scenario modeling, risk assessment, and strategic forecasting to inform decision-making.
Provide ongoing budget development and multi-year forecasting for both arms of the organization.
Lead quarterly financial reviews and tax planning strategy sessions.

Financial Management & Oversight

Oversee the maintenance of accounting records in QuickBooks Online, including:
General Ledger
General Journal
Cash Receipts Journal
Cash Disbursements Journal
Perform reconciliations for all bank and credit card accounts.
Prepare and review monthly financial reports:
Balance Sheet
Profit and Loss Statement
Cash Flow Statement
Maintain internal controls and implement best practices for fiscal responsibility.

Nonprofit & Grant Expertise

Guide financial operations for the nonprofit division, including fund accounting and grant tracking.
Support grant proposal budgeting and post-award reporting to funders.
Ensure accurate preparation of annual Form 990 filings.

For-Profit Business Support

Conduct financial analysis to improve margins and drive profitability.
Partner with CEO to evaluate investment opportunities and operational efficiencies.
Contribute to pricing, cost structure, and resource allocation strategies.

Governance & Stakeholder Communication

Provide financial reports and presentations to the CEO, board of directors, and key funders.
Support annual audits and interface with auditors, accountants, and legal professionals.
Ensure financial data is clearly communicated and easily understood by non-finance stakeholders.

Tax Planning & Preparation

Prepare or oversee preparation of:
Federal and State personal tax returns
Schedule C for LLC businesses
Ensure ongoing compliance with tax regulations and deadlines for both nonprofit and for-profit activities.

Required Skills & Qualifications of the Role:

8–10+ years of senior financial leadership experience across nonprofit and for-profit organizations
Deep knowledge of nonprofit accounting standards, fund accounting, and grant compliance
Experience preparing financial statements and tax returns (personal, business, and nonprofit)
Proficiency in QuickBooks Online and Excel-based forecasting tools
Strong strategic thinking and problem-solving capabilities
Excellent communication skills and ability to present financial information to a broad audience
Integrity, adaptability, and a mission-aligned mindset

Time Commitment & Compensation of the Role:

Estimated 8–12 hours per week
Flexible work schedule with some availability for in-person meetings
Competitive hourly compensation, based on experience
Independent contractor (1099) role

About This Description

Mini Minds strives to maintain accurate job descriptions. This document outlines expectations and responsibilities as of the effective date, and may evolve with the company’s growth and changing needs.

Job Types: Part-time, Contract

Pay: $125.00 - $250.00 per hour

Expected hours: 5 – 10 per week

Benefits:

Flexible schedule
Professional development assistance

Schedule:

Choose your own hours

Work Location: Hybrid remote in Carmel, IN 46032

Mini Minds

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