Executive and Business Operations Assistant

Role

Reports to and provides high level executive support to the CEO of a top firm within the Northwestern Mutual Orange County Private Client Group. In addition, provide operational business support in partnership with the Director of Operations. The Executive Assistant serves as an extension of our CEO with internal and external constituents (Clients, Executive Leadership Team, Firm Advisors, Staff, Home Office) on matters pertaining to clients and the firm business operations at large. To use intuition, judgement, organizational knowledge, motivation, and personal leadership to be an integral member of the team.

Responsibilities

Executive Assistant

Anticipate the needs of the CEO
Directs and Informs the CEO toward highest best use of time
Complete a broad variety of administrative tasks: manage exceptionally active calendar (personal and professional), develop/run variety of reports, compose and prepare correspondence, arrange personal and professional travel plans
Provide any required assistance to allow the CEO to focus on priorities with the organization
As a representative of the CEO, build and maintain relationships with all constituents and ensure CEO has touchpoints will all constituents
Maintain standards of confidentiality with respect to all matters and documents
Work with the CEO and Executive Leadership Team on Strategic Initiatives and Tactics (documentation / follow-up / accountability)
Participate in regular business planning meetings with partners to capture notes and provide a summary of action items stakeholders are accountable for
Communicate directly and on behalf of the CEO with all constituents (Executive Leadership Team, Firm Advisors, Teams, Staff, Home Office)
Work closely with the CEO to keep informed of pending commitments, responsibilities and follow-ups needed
Prioritize conflicting needs, handle matters in timely fashion, proactively and follow-through on projects to completion
Ensure CEO credentials are updated annually (continuing education, assessments, designations)
Handle any special projects as needed by the CEO or Executive Leadership Team

Office/Team Operations

Team Development

Oversee the coordination of firm review process to ensure timely execution of quarterly sessions and partner reviews

Team Human Resources administration

Oversee the onboarding of new team members with respect to Northwestern Mutual Orange County contracting, licensing and technology setup
Processing employee payroll
Oversee employee incentive reporting
Manage employee benefits management
Oversee employee rewards and recognition

Office Management

Manage the overall office and technology inventory
Assist in generating firm business production/operations reporting (Power BI)

RESULTS

Maintaining ideal calendar for the CEO
Along with the CEO and Director of Operations, hold Executive Leadership Team members accountable to their annual goals and business objectives
Firm Production, M&V Goals

Compensation & Benefits

We believe in building a team that loves what they do and creating a work environment that supports long-term career growth. Accordingly, we provide a highly rewarding compensation package which includes:

A competitive base salary based on experience ($90,000 - $120,000 depending on experience)
An incentive (bonus) compensation plan driven by both individual and firm performance
Access to health, vision, dental benefits as well as group life and disability insurance with costs to be shared by employer
100% Employer-Paid licensing, professional development, and education opportunities
Paid Time Off & Holiday Pay

Northwestern Mutual

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Executive and Business Operations Assistant