One Federal Solution (OFS) is seeking an exceptionally organized, proactive, and technology-driven professional to work directly with the CEO and support the day-to-day operations of a growing business.

This is not a traditional Executive Assistant position. While executive support is an important part of the role, we are looking for someone who enjoys solving problems, improving processes, leveraging Artificial Intelligence to increase productivity, and helping leadership stay focused on strategic priorities.

The ideal candidate is naturally curious, learns quickly, enjoys taking ownership, and is comfortable wearing multiple hats in a fast-paced environment. This role offers significant opportunities for growth as the company continues to expand.

Key Responsibilities

Executive Support

Manage multiple executive calendars, meetings, and scheduling priorities
Coordinate internal and external meetings, ensuring agendas, materials, and follow-up actions are organized and completed
Track executive action items and help ensure commitments are completed on time
Prepare presentations, executive briefings, meeting notes, and professional correspondence
Coordinate travel, events, and executive logistics as needed

Business Operations

Help coordinate projects across multiple teams and departments
Track deliverables, deadlines, and project milestones
Assist with operational planning and process improvements
Conduct market research, competitive analysis, and business research
Prepare reports, dashboards, and executive summaries
Organize and maintain business documentation and knowledge repositories

AI & Process Improvement

Utilize AI tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, or similar platforms to improve productivity and streamline daily operations
Research new AI technologies and recommend practical business applications
Assist in creating AI-assisted workflows, templates, and documentation
Identify repetitive tasks that can be automated or improved through technology
Continuously seek opportunities to improve efficiency across the organization

Communication & Coordination

Serve as a point of coordination between leadership and internal teams
Follow up on assignments and ensure projects continue moving forward
Communicate professionally with executives, employees, partners, and clients
Help maintain accountability across multiple initiatives

Qualifications

3-5 years of experience supporting executives, business operations, project coordination, consulting, or a similar role
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to prioritize multiple projects in a fast-paced environment
Strong analytical and critical thinking skills
High level of professionalism and discretion when handling confidential information
Self-motivated with the ability to work independently while collaborating effectively with others

Preferred Skills

Experience with some of the following is preferred:

Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Microsoft 365 and SharePoint
Power BI or similar reporting tools
Project management platforms such as Monday.com, Asana, ClickUp, Jira, or Trello
AI tools including ChatGPT, Claude, Gemini, Microsoft Copilot, or similar
Workflow automation tools such as Zapier, Make, or Microsoft Power Automate

What We're Looking For

The right candidate will:

Be highly organized and detail-oriented
Learn new technologies quickly
Take initiative and solve problems without waiting to be directed
Be naturally curious and continuously seek better ways to accomplish work
Think critically and make sound decisions
Thrive in a fast-paced environment with changing priorities
Be comfortable working directly with executive leadership
Enjoy collaborating in an office environment while maintaining flexibility when needed
Demonstrate strong integrity, accountability, and professionalism

Growth Opportunity

This position is ideal for someone who wants more than a traditional administrative role. As the company grows, this position has the opportunity to expand into leadership responsibilities within operations, business management, process improvement, and AI-driven initiatives.

About One Federal Solution

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.

One Federal Solution

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