Is this you? Are you a detail-oriented administrative professional who thrives on keeping things organized and running smoothly? Do colleagues rely on you as the person who keeps everything on track? If you’re calm under pressure, highly organized, and enjoy supporting a fast-paced sales environment, we’d love to meet you. Join a dynamic and growing technology company where a focus on people and results creates a fun work environment with excellent benefits and perks!

Who are we? Glad you asked! Opti9 is a trusted cloud solutions provider committed to delivering industry-leading, tailored solutions that meet the unique needs of businesses across a wide range of industries. Our expertise includes managed cloud, backup and replication, disaster recovery, security, and Microsoft 365 solutions. In the public cloud space, we specialize in migration, optimization, transformation, and cloud-first application consulting.  

What sets us apart? A fun, casual, and collaborative culture that embraces fresh ideas, innovation, and a strong customer-first mindset. At Opti9, we work hard, support each other, and never shy away from a challenge. We believe in balancing results with a positive team spirit—and we’re always on the lookout for authentic, accountable individuals who are ready to grow with us and make an impact.  

What would you do? In this role, you’ll be the backbone of our sales operations—ensuring accuracy, efficiency, and follow-through across a wide range of responsibilities. From managing vendor requests and processing orders to maintaining renewals and supporting data accuracy, you’ll play a critical role in keeping our sales team moving forward.

We’re looking for someone who is a proactive problem-solver, highly organized, and able to manage multiple priorities throughout the day with confidence.

Primary Responsibilities:

Partner with our Sales team to maintain accurate and up to date data in Salesforce
Process vendor requests, prepare quotes for sales opportunities
Assist with order placement, tracking, and coordination with vendors
Support the renewals process to include data gathering and documentation
Maintain accurate tracking of all renewals and orders received
Create great first impressions to all our customers and guests
Respond to client inquiries promptly and ensure clear, accurate communication
Coordinate all office equipment maintenance and service requests
Review, edit and format drafts and finalized materials ensuring completeness, accuracy, compliance with policies and procedure and appropriate English usage including grammar, punctuation and spelling

Ideal candidates will have:

2+ years of experience in an administrative or sales support role
In depth knowledge of Microsoft Office 365
Proficiency in Salesforce
Strong calendar management skills, including the coordination of complex executive meetings and scheduling across numerous contacts
Know-how to coordinate several tasks/projects at once and pivot priorities easily
Capability of managing their workload and prioritizing tasks
Outstanding communication, problem solving and organization skills
Dedication and self-motivation
Computer proficiency and ability to navigate through various web-based platforms with limited guidance
Experience responding quickly to requests and adjusting schedules on the fly to accommodate executive needs
An enthusiastic and friendly personality with exceptional customer service skills
The ability to identify problems and find creative solutions

What do you get from us?

At Opti9, we believe work should be more than just a job—it should be a place where you feel valued, supported, and excited to grow. When you join our team, here’s what you can expect:

Unlimited PTO – That’s right! Unlimited PTO and paid holidays so you can recharge, take care of what matters, and bring your best self to work
Flexible Work Options – Enjoy the flexibility of a hybrid schedule with a mix of remote and in-office collaboration
Health, Dental & Vision Coverage – Comprehensive insurance plans to keep you and your family healthy
HSA & FSA Plans – Use pre-tax dollars for healthcare and dependent care expenses. Plus, we contribute to your HSA every paycheck
Wellness Reimbursement – An annual benefit to support your physical and mental well-being, covering a wide range of health-related expenses
401(k) with Company Match – Invest in your future with our 401(k) plan and company contribution
Casual, Supportive Culture – We keep things laid-back but focused, with a strong emphasis on teamwork and accountability
Recognition & Rewards – We celebrate wins and recognize contributions with regular programs that highlight your impact
Professional Development – Access learning opportunities, training programs and support for certifications to help you grow your career
Give Back Together – Participate in group volunteer opportunities and community initiatives that align with our values
Zoo Membership – Unwind outside of work with a 50% reimbursement on your annual zoo membership
A Place You’ll Want to Be – We’re building a team of great people doing meaningful work—and we have fun doing it

Opti9 provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other legally protected characteristic.

Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.

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