We are Pramac, a Generac Company, leading the evolution to more resilient, efficient, and sustainable energy solutions.

Established in 1966, we have always evolved, expanding our product portfolio and becoming the global benchmark for the production of generators and warehouse material handling equipment. Our diverse business lines ensure the company is a leading player in a wide variety of global markets.

The People & Business Operations Coordinator – UK plays a central role in coordinating key business administration functions including HR administration, payroll coordination, fleet management, audit coordination, travel management, and executive support.

Reporting directly to the Managing Director, this role acts as a central coordination point across HR, Finance, Operations, and Leadership, ensuring the business operates efficiently, compliantly, and in a well-organised manner.

The role ensures smooth day-to-day administration of employee records, payroll submissions, company vehicles, travel arrangements, and business compliance activities. The role also coordinates customer and supplier questionnaires, audits, and documentation requests, ensuring the business responds accurately and professionally.

This is a highly organised role suited to someone who is proactive, detail-oriented, and capable of managing multiple responsibilities in a fast-paced business environment.

Key Responsibilities

HR Administration

Maintain accurate employee records and HR documentation.
Support onboarding and offboarding processes including contracts, system access, and employee records.
Coordinate HR administration including holiday records, absence tracking, and employee documentation.
Act as a central point for HR-related administrative queries.
Support internal HR processes and documentation where required.

Payroll Coordination

Prepare and submit monthly payroll information to the payroll provider.
Maintain accurate employee payroll data including changes to salary, benefits, and deductions.
Coordinate with Finance and HR to ensure payroll submissions are accurate and timely.
Assist with payroll queries from employees where required.

Fleet Management

Manage the company vehicle fleet including ordering, tracking, and record keeping.
Maintain vehicle documentation including insurance, servicing schedules, and compliance records.
Coordinate vehicle allocation for employees and new starters.
Support vehicle reporting and data management.

Travel & Accommodation Coordination

Book hotels, flights, and travel arrangements for employees and visiting staff.
Ensure travel plans are organised efficiently and in line with company policies.
Coordinate travel schedules for internal meetings, customer visits, and events.
Maintain travel records and documentation where required.

Audit & Compliance Coordination

Coordinate internal and external audits by gathering documentation and organising schedules.
Manage responses to customer and supplier questionnaires, compliance checks, and documentation requests.
Liaise with internal departments to collect required information.
Maintain records of certifications, compliance documents, and audit responses.
Support the business in maintaining organised documentation for regulatory, customer, and supplier requirements.

Business & Executive Support

Provide administrative support to the Managing Director where required.
Assist with meeting organisation, scheduling, and documentation.
Support internal communication and coordination across departments.
Assist with general office administration and organisational tasks.

Key Relationships

Managing Director – UK & Ireland
Finance Team
HR / Payroll Providers
Sales, Operations, and Service Teams
External Suppliers and Travel Providers
Customers and Audit Bodies

Essential

Skills, Experience & Attributes

Previous experience in business administration, HR administration, office management, or operational support roles.
Strong organisational and time management skills.
High attention to detail and accuracy.
Strong IT skills including Microsoft Office (Excel, Word, Outlook).
Ability to manage multiple priorities and meet deadlines.
Excellent communication skills.

Desirable

Experience supporting payroll submissions.
Experience managing company vehicle fleets.
Experience coordinating travel arrangements and bookings.
Experience supporting audits or compliance documentation.
Experience working in a fast-paced operational or industrial business.

Personal Attributes

Highly organised and structured.
Professional, discreet, and trustworthy.
Proactive and solutions-focused.
Strong attention to detail.
Friendly and approachable with a positive attitude.
Comfortable working across multiple departments.

Benefits

Company pension
Private healthcare
On-site parking
Sick pay

Why This Role Matters

The People & Business Operations Coordinator plays a key role in ensuring the business runs smoothly behind the scenes. By managing essential administrative functions including HR records, payroll coordination, fleet management, audit coordination, and travel arrangements, this role supports employees, leadership, and operational teams, helping maintain an organised, efficient, and compliant workplace.

Place Of Work

Rugby Head Office – full-time, site based

If you think you have the right skills for the role, share your profile with us and do not hesitate to contact us!

PRAMAC

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People & Business Operations Coordinator – UK