Position Summary

Prometheus Federal Services (PFS) is a trusted partner to federal health agencies. We are seeking a Business Operational Coordinator who is highly organized, proactive, and detail-oriented to support daily business operations and executive priorities. This is integral to ensuring the smooth functioning of the office environment, coordinating logistics, and executing key initiatives. The ideal candidate is resourceful, adaptable, and thrives in a fast-paced, dynamic setting while maintaining a high level of professionalism.

Essential Duties and Responsibilities

Coordinate day-to-day office operations to ensure an efficient and well-organized workplace
Manage office supplies, inventory, and restocking to maintain operational readiness
Support audio/visual setup and preparation for meetings, presentations, and events
Assist with travel arrangements, including scheduling flights, accommodations, and itineraries
Coordinate logistics for meetings, events, and internal/external engagements
Maintain organization of office systems, files, and shared resources
Serve as a point of contact for vendors, service providers, and facilities-related needs
Provide direct operational and administrative support to leaders, including ad hoc requests
Assist in planning and executing company events and special projects
Identify opportunities to improve processes and increase operational efficiency

Minimum Qualifications

Bachelor's degree in Business Administration, Communications, or a related field
Two (2) to five (5) years of experience in operations, office coordination, or administrative support roles
Strong organizational and time management skills with the ability to multitask effectively
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office 365 Suite
Authorized to work in the U.S. without sponsorship indefinitely
Ability to obtain a public trust

Prometheus Federal Services (PFS)

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