RaySearch develops innovative software solutions to improve cancer care. Over 800 clinics in more than 40 countries use RaySearch software to improve treatments and quality of life for patients. RaySearch was founded in 2000 and is listed on Nasdaq Stockholm. The headquarters is located in Stockholm, with subsidiaries in the US, Europe, Asia and Australia & New Zealand. Today we are more than 380 employees with a common vision of improving cancer care with innovative software. Our great staff is crucial for our success and we offer a fantastic working environment in modern offices, flexibility and good opportunities for development. We believe in equal opportunities, value diversity and work actively to prevent discrimination.

RaySearch, a world leader in the field of software for advanced radiation therapy, is now looking for a Sales Administration Coordinator to join our team in France. This is a temporary position for a six month period from January - June 2023.

“I enjoy being the spider in the web, working closely with various departments and being able to give the best support to successfully deliver our product to all of our customers. A role that continuously challenges you with varying work tasks and increases your knowledge of our product!”

Cynthia Rodriguez - Sales Operations Coordinator

About The Role

In this position you will have a central role in our sales team and work closely with the Regional Business Director and Sales Manager in France. You will bring structure to our sales operations and provide support in all steps of the sales process, from customer events and leads to installation and payments. You will be the interface between our French subsidiary and the headquarter in Stockholm, as well as between customers, distributors, partners and suppliers. As RaySearch does not have an office in France, you will be working from your home-office, preferably based in Paris area.

You will become one of our CRM-experts, responsible for documentation of customer account information and milestones as well as quote generations. You will also handle initial sales support activities, invoice administration and installed base analyses.

In this role you will work closely with several of RaySearch’s dynamic teams and departments, including sales, marketing, finance, service and quality. You will handle a wide range of tasks and contacts both in the French region and internationally.

Your main tasks

Finances and accounting follow-up
- Support all financial operations to follow-up invoicing and payment processes
- Support in reporting and liaison between HQ, local bank and Director
Sales Administration
- Follow-up of quotations, administrate tenders and submit requested information to management
- Follow-up on orders from customers and suppliers
- Support to the Sales operations team in HQ
- Supervise all sales administration tasks
Post-Sales Administration
- Administrative project management to plan installations, training and support
- Follow-up on service contracts and customer engagements in CRM system
- FSN management with the French authority, ANSM
- Contact point and project management of customers complaints

Marketing
- Organizing marketing events in the region, together with the marketing department at HQ
- Project management and operational support during events in the region

Your profile

To be successful in this position you need good communication and administration skills. You will bring positive energy to the team and use your organizational skills to find structure in an agile work environment. You are independent in your work and can handle a variety of tasks without losing attention to details.

Experience And Skills

University degree in Business Administration, Sales Administration or from Business School
2 years’ experience of sales administration
Experience from working in CRM-system (preferably Salesforce)
Legal experience from handling public tenders and administrating agreements
Office Pack, Outlook, Acrobatreader
Excellent written and spoken language skills in English and French

Application

Please apply to the position through the application form below. Selection and interviews will be ongoing.

RaySearch Laboratories

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Sales Operations Coordinator France - temporary position