Position Title:

Chief Financial Officer

Department:

Finance

FTE/STATUS:

Part-time, Permanent

Salary Range:

$55.43-$64.40/hour

Office Hours:

8am - 4pm – 25hours/week

Effective Date:

ASAP

Position Summary:

Under the direction of the Chief Administrative Officer, The Chief Financial Officer (CFO) will be responsible for managing the Finance Department of Skwah First Nation (SFN).

The CFO develops, reports, and manages records concerning SFN’s financial status. This position also ensures full compliance with all Band and Financial policies and procedures, while ensuring cost effectiveness and relevance to the financial management needs of SFN as it continues to become increasingly complex.

In addition, the position must stay informed of trends and new developments in business practices and changes to government regulations that impact the Finance Department.

The position must also develop and maintain effective working relationships with the CAO, Chief and Council, management team, other staff members, community members, auditors, partnering agencies, suppliers, clients and government representatives.

Required Qualifications / Education / Experience / Skills:

· A recognized Canadian Accounting Designation (CPA) and post-secondary education in the areas of business or public administration and/or a minimum of three years’ experience in a financial/accounting management position.

· Demonstrated and thorough knowledge of standard accounting principles

· Minimum of three (3) years’ experience in a mid-level or senior accounting finance role

· Two (2) to three (3) years’ experience managing/supervising an accounting/finance team.

· At least three (3) years’ experience in a First Nations or Not-For-Profit environment is preferred.

· Experience establishing effective financial reporting systems quickly

· Detailed knowledge of accounts payable and receivable, payroll, bank reconciliation, budget and general ledger processing.

· Excellent competency in the preparation of financial statements and analysis.

· Possesses strong leadership, management, and strategic planning skills.

· Excellent time management, organizational, planning and analytical skills.

· Possesses strong ethical standards, work ethic, and highly motivated.

· Ability to work in a team geared, cultural and politically sensitive environment.

· Can balance competing priorities, multitask, and work under pressure.

· Can be flexible and work in an environment that applies cross training within other Departments.

· Advanced computer skills including: Xyntax and other accounting software, Microsoft Office Applications (Word, Excel, Internet, and Email). Advanced spreadsheet skills, including sorting, subtotaling, macros, importing and exporting.

· Excellent verbal and written communication skills. Proven ability to communicate effectively on accounting and budget matters to ensure compliance with accepted policies and practices.

· Ability to maintain Confidentiality and abide by SFN’s Policies and Procedures.

· Knowledge, respect and understanding of Stó:lō culture, traditions and language is considered an asset.

· Experience working with First Nations community is considered an asset.

· Valid BC Driver’s License, Class 5.

· Satisfactory Criminal Record Check, must be bondable.

Duties and Responsibilities:

· Develop and maintain financial controls required to safeguard SFN’s financial assets

· Oversee all financial systems for the recording of all receipts and expenditures and implementing the necessary internal controls to safeguard SFN’s financial assets.

· Oversee all accounting functions and systems including, accounts payables, accounts receivables, payroll, general ledger, banking, budgeting, financial reporting, and taxation in accordance with Skwah Policies and Government regulations. Ensure accuracy of all financial functions.

· Oversee the financial requirements for all staff benefit plans, which include group insurance, pension, dental and life insurance plans.

· Oversee the Band’s property taxation regime.

· Oversee Band contractual arrangements as delegated by the CAO.

· Maintain an all-inclusive planning file which chronicles the implementation of the annual budget in way that a current status report can be quickly provided to the Audit Committee or CAO.

· Maintain accurate, thorough and effective financial record keeping systems.

· Ensure compliance with SFN’s financial policies and procedures.

· Ensure compliance with ISC, CMHC, Health Canada and other funding partner(s) agreements and programs.

· Develop, manage and maintain a Management Information System.

· Prepare and deliver final draft on all supporting information for annual audit engagements and preparation.

· Ensure inventory of Band assets is accurate and current

· Advise the CAO on a timely basis regarding the Band’s current and anticipated future financial status.

· Assist the CAO in the preparation of the Band’s long-range strategic financial plan as required.

· Maintain effective working relationships with Funding Agencies and other financial institutions.

· Liaise daily with the CAO on all Finance related matters. Provide the weekly summary of accounting operations including key accomplishments, issues of concern and any financial irregularities.

· Other duties or responsibilities as assigned by your supervisor/CAO.

· Ensure timely, accurate and relevant contractual and statutory financial reporting is provided to the CAO, Chief and Council, Management Team and Funding Agencies, as per prescribed deadlines.

· Develops the budget system and templates to produce an automated and comprehensive system that will be used by the Band, Chief and Council and employees to guide the operations of SFN and all its programs and services.

· Advise the Chief Administrative Officer and Chief and Council on financial risk and provides strategic advice on how to manage, eliminate and mitigate financial risk.

· Develop, manage and maintain SFN’s current financial plan, including operating budgets, expenses, accounts payables, accounts receivables, capital and five (5) year plan.

· Prepare monthly financial and operating statements and reports in a timely manner. Include all transactions in: bank reconciliations; trial balance reconciliations; ISC reports; CMHC reports; project reports (fisheries, forestry, SNHRD, etc.); departmental reports; all remittances (WCB, GST, CRA, etc.); tax procedures and remittances (land tax); and printed income statements.

· Prepare year-end financial statements and consult with Band auditors as required.

· Present, on a scheduled basis, periodical and/or monthly financial reports to the Audit Committee and Chief & Council as requested.

· Review the effectiveness of financial policies, systems and Standard Operating Procedures, and recommend improvements to systems or strategies.

· Ensures the operation of an organized Chart of Accounts and accounting codes.

· Provide financial analysis for all programs, services and economic development projects. Recommend changes and improvements as required.

· Analyze and interpret financial and statistical data and reports.

· Prepare documentation, reports, summaries, and record management relating to financial analysis.

· Research relating to financial information.

· Identify areas that require special attention.

· Reconciliation procedures relating to analysis.

· Ensuring proper allocation of overhead charges.

· Assist with preparation of operating budgets.

· Utilize policies, procedures and internal controls for the effective functioning of the Finance Department.

· Ensure timely, accurate completion of monthly bank reconciliations.

· Manage daily bank balance cash flows for all bank accounts.

· Complete electronic funds transfers.

· Ensure detailed information relating to all general ledger accounts and sub-ledgers is accurate, timely and easily accessible to end-users.

· Control information flow between the General Ledger and all other accounting modules within the Xyntax accounting system.

· Ensure approved budget and budget amendment figures are current in the general ledger.

· Ensure all inter-departmental charges are posted according to budget and actual usage on a timely basis.

· Monitor all cash handling procedures, purchasing and payment of invoices.

· Supervise financial control operations including the approval of invoices for payment, cheque processing, and approval and transaction records.

· Prepare for financial and social assistance program audits.

· Works with the CAO to review audit findings and implement changes to address any issues identified through the annual audit.

· Manage the entire audit preparation process, including detailed working papers.

· Identify deficiencies in accounting software and recommend solutions.

· Ensure the security and confidentiality of financial data including password user access to Xyntax program.

· Manage Xyntax period closing, trouble logs and update kits.

· Ensure that all contracts are managed with an organized filing system that includes a main registry as well as individual contract summaries.

· Ensure that filing systems (AP, AR, Payroll, Banking, etc.) are current and secure.

· Ensure taxation billing, notices and reports are completed.

· Ensure that all invoices are reviewed when submitted for accuracy and then initialed prior to processing.

· Develop and implement standards of performance for all accounting processes.

· Work to ensure Finance job descriptions are complete, accurate and current.

· Help recruit and onboard Finance staff.

· Supervise, manage, mentor/coach/train and evaluate Finance staff

· Provide effective orientation, mentorship and training to new and previous finance staff. Ensure have the information, training, resources and equipment to perform their jobs effectively.

· Ensure that finance staff work priorities support the Finance department’s annual work plan.

· Provide staff with meaningful and timely performance feedback through regular verbal and written evaluations

· Identify staff training needs and work with Finance staff to coordinate appropriate and position relevant training. This may include training on accounting software.

· Take appropriate and corrective action to address individual performance shortfalls.

· Utilize cross training to ensure that, in the event of a sudden loss of services from any finance staff member, program delivery capability is not jeopardized.

· Conduct regular staff meetings to resolve issues and improve teamwork and communication.

· Encourage positive morale, creativity and teamwork.

· Participate fully as an active member of the Management Team regarding department and inter-departmental matters, ie:) strategic planning, budgeting, etc.

· Assist other Department Managers, as needed, for the development, revision, and/or analysis of departmental budgets and variances.

· Monitor workflow, review and evaluate work products, methods and procedures.

· Plan, organize and coordinate the annual audit process.

· Coordinate the implementation of the accounting program work plan.

· Provide advice and assistance to department managers in budget administration.

· Consult with internal and external clients to identify opportunities to improve service, delivery methods and implement change where required.

· Provide input in the development or updating of financial policies and procedures.

Reports To:

· Skwah Chief Administrative Officer

Direct Reports:

· Book keeper

Back Up:

From time to time you may be required to provide relief or back up to other employees with in your department, or within other departments as your training and experience deems appropriate.

Professional Development:

Skwah First Nation encourages life time learning. Professional development is one tool to achieve this. You are encouraged to discuss professional development opportunities with your immediate supervisor. Further, additional training requirements may be added by your supervisor to ensure your skills meet the current or expected organizational needs.

Adjustments to Job Descriptions:

Skwah retains the right to make necessary adjustments or amendments to job descriptions to meet current or expected business needs provided that the appropriate notice is provided. Skwah also retains the right to temporarily reassign employees to another program or department for projects or assignments at any time.

To apply, please email your resume to our Human Resources Advisor, Tasnia Buchanan, at tasnia.buchanan@skwah.org. Please include the name of the job you're applying for in the subject line. A cover letter is optional but recommended.

Job Type: Part-time

Pay: $55.43-$64.40 per hour

Schedule:

Monday to Friday

Work Location: In person

Skwah First Nation

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