Join a Team That Sees Your Potential

SoundImage is looking for a reliable and detail-oriented Business Operations Assistant to be the backbone of our day-to-day operations. In this role, you will keep the office running smoothly, support our team with administrative and bookkeeping tasks, manage communications, and ensure every client and visitor feels welcome. No two days are exactly alike — we need someone who can think critically, pivot when priorities shift, and step in wherever the team needs support.

What You’ll Do

Office & Facilities

Maintain a clean, organized, and well-stocked office environment, supporting daily operations and the team as needed
Assist with opening and closing procedures to keep daily operations on track

Communications & Client Relations

Serve as a friendly and professional first point of contact for clients, visitors, and vendors
Manage incoming and outgoing communications, including phones and email
Coordinate the receipt and distribution of shipments and deliveries

Bookkeeping & Administrative

Support day-to-day bookkeeping and financial record-keeping tasks
Assist with invoice processing, account reconciliation, and expense tracking
Maintain accurate and organized records for vendors, employees, and clients
Assist with vendor orders and monitor for project-related purchases
Provide general administrative support across departments as needed

Qualifications

Prior experience in an administrative, receptionist, or office assistant role preferred
Accounting or bookkeeping experience a plus
Strong math abilities and comfort working with numbers
Familiarity with QuickBooks or similar bookkeeping software is a plus
Strong organizational skills and attention to detail
Professional phone and communication etiquette
Ability to multitask and prioritize in a dynamic environment
Critical thinker who can assess situations, problem-solve independently, and make sound judgment calls
Adaptable and willing to assist wherever needed — no task is too big or too small
Dependable, punctual, and a team player

Benefits

Competitive pay commensurate with experience
Full-time position with potential for flexible hours for the right candidate after the initial period
Health insurance
Paid vacation and holidays
Retirement plan with company match

Work Location: In person

SoundImage Audio Video Design Group

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Business Operations Assistant