Swedish Match North America LLC, develops, manufactures, and sells quality products with market-leading brands such as ZYN nicotine pouches and other smokeless tobacco products. Our vision is “A world without cigarettes,” and our mission is to provide adult consumers with alternatives that are enjoyable, but have a lower risk than smoking. We are one of the fastest-growing consumer-packaged goods (CPG) producers and ZYN is the number one selling nicotine pouch in the US. In order to continually promote and create innovative products that support our vision, we are currently seeking an Administrative Assistant II for our corporate office in Richmond, VA. The successful candidate will provide administrative support to the Vice President of Sales to ensure efficient operations within Sales organization.

Major Responsibilities Include

· Respond to routine inquiries, compose correspondence from brief instructions or own knowledge of activities, prepare routine documents emphasizing accuracy and timeliness

· Coordinate meetings and other events conducted for the Sales department

· Serves as a central point of contact for the Sales organization department

· Coordinate domestic and international travel arrangements for VP, Sales

· Establish and maintain department planning calendar

· Prepare and/or edit presentational material

· Prepare internal and external correspondence

· Coordinate departmental meetings and travel schedules, as needed

· Provide administrative support for all areas within Sales operations, as needed

· Maintain data, reporting, and administer Salesforce

· Coordinate with the VP Sales in the establishment of daily priorities

· Ensure compliance in areas of assigned responsibilities, with company and department standards, policies and procedures

· Accountable for the accurate and timely production of presentational and communication materials

· Provides departmental administrative support and other assistance to facilitate the functional and operational aspects of the department

· Performs administrative duties for Procurement Department

· Reconcile monthly AMEX statements for VP, Sales

· Perform other relevant duties as assigned by the VP Sales

Requirements

Education: Bachelor's degree preferred or directly related work experience is required.

Experience: Minimum 3-5 years administrative assistant experience, specialized administrative assistant training or equivalent work experience.

Skills: Ability to perform under pressure, self-motivated, strong organizational, analytical and computer skills, Ability to communicate verbally and in writing, Must be able to handle multiple priorities simultaneously, and Excellent administrative assistant skills required

Compensation and Benefits:

We offer an excellent compensation and benefits package, including the following:

· Swedish Match offers highly competitive salaries (plus bonus)

· Medical, dental, and vision benefits effective on date of hire

· Matching 401(k) with profit sharing

· 3 weeks’ vacation, 12 paid holidays, 1 personal holiday, and a vacation purchase option

· Paid Bonding Leave; this benefit is in addition to short-term disability benefits, if applicable

· Adoption Assistance

· Tuition reimbursement

An Equal Opportunity Employer M/F/Disability/Vet

Job Type: Full-time

Pay: $58,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Tuition reimbursement
Vision insurance

Schedule:

Monday to Friday

Ability to commute/relocate:

Richmond, VA 23219: Reliably commute or planning to relocate before starting work (Required)

Experience:

Customer service: 2 years (Required)
Administrative Assistant: 3 years (Required)
Microsoft Powerpoint: 3 years (Required)

Work Location: One location

Swedish Match North America LLC

New Jobs

Administrative Assistant - Sales Operations