Business Operations Analyst

Salary: £36,000 - £38,000 GBP base per annum (depending on experience) + monthly bonus (£1,800 GBP per annum)

Location: UK Remote, Hybrid or Office-Based (Bristol, UK)

Hours: Full-time (37.5 hrs/week), Monday to Friday - 9am - 5:30pm

About Swoop

We are a global community of over 100 adventure travel enthusiasts - ex-guides, avid travellers, and those with an adventurous spirit - spanning five continents. Since 2010, we’ve helped more than 15,000 people experience the trip of a lifetime in Antarctica, Patagonia and the Arctic. Our success is rooted in our intimate knowledge of these incredible regions, our deep care for their preservation, our commitment, as a B Corp, to doing what’s right for people and the planet and, above all, our connectedness as a global team.

About the role

We’re looking for someone who thrives in a dynamic, fast-moving environment and is excited by the chance to influence how a scaling organisation operates. In this role, you’ll sit at the heart of Swoop — transforming data into insights, streamlining processes, and helping teams work more effectively as we grow.

You’ll have significant exposure across the business, working closely with our Head of Operations and partnering with Sales, Customer Experience, Tech, Marketing and Finance.

Key responsibilities

Data and insights
Analyse operational and commercial data to identify trends, risks, and opportunities
Build and maintain dashboards and reports to support decision-making
Translate complex data into clear, actionable insights for non-technical audiences
Conduct extensive research on external tools and software, and present findings and recommendations
Process improvement
Map and review business processes, highlighting bottlenecks and inefficiencies
Recommend improvements that balance commercial performance with customer experience
Conduct discovery sessions with internal stakeholders to understand workflows, pain points, and improvement opportunities
Support the implementation of new systems, tools, and workflows
Project support
Work alongside the Head of Operations on strategic and operational projects
Track progress against goals, ensuring accountability and clarity on outcomes
Coordinate between teams to keep initiatives moving
Assist with testing, validation, or user training during project implementation and rollout phases
Documentation and Process Mapping
Create and maintain detailed documentation of business processes, workflows, and systems
Support change management initiatives by providing documentation for new processes and tools
Conduct process walkthroughs with stakeholders to support new processes and systems implementation
Understand and embody Swoop’s four sustainability priorities and embed in your day-to-day responsibilities, decision making, and collaboration

About you

Proven track record of success in analytical or operational roles such as Business Analyst, Operations Specialist or similar with increasing responsibility and complexity, and bring a strong problem-solving mindset grounded in data
You're tech-savvy, with excellent Google Sheets capabilities, and have experience with CRM solutions (ideally HubSpot) and especially integrating off-the-shelf functionality into legacy systems
You have a proven ability to create standard operating procedures and documenting processes clearly and effectively and have ideas on this you can share with us
Demonstrated ability to navigate and improve operational systems in fast-paced or scaling organisations
You are skilled at turning analysis into clear, actionable recommendations that drive impact
Comfortable working across multiple teams and juggling competing priorities, you're collaborative and confident in navigating complexity
A self-starter by nature, you're curious, proactive, and unafraid to challenge the status quo to improve processes and outcomes
Help business users and managers understand available options — technical or otherwise — and identify the most effective path forward
A highly organised professional, you thrive in fast-paced environments, understand business priorities and can adapt quickly and thoughtfully
You’re solutions-driven - able to find ways to improve processes and ways of working, considering multiple options before deciding on the agreed approach to drive conversion, efficiency and cost per booking objectives
You’re an analytical thinker who challenges assumptions and digs into root causes to ensure initiatives are aligned with business priorities

Employment details

Salary & Compensation:

Base Salary: £36,000 - £38,000 GBP base per annum (depending on experience)
Company Bonus: £1,800 GBP per annum

Holiday:

Twenty-five days paid holiday, in addition to your birthday and public holidays

Working Hours:

This is a full-time role, typically 37.5 hours per week, Monday to Friday - 9am - 5:30pm

Working Arrangements:

Remote (UK)/Hybrid or office-based (Bristol, UK)

Even for remote team members, occasional visits to our Bristol office may be required for training, team collaboration, or key meetings
All team members will join our Swoop Togetherness event, held once a year in the UK — a chance for the entire global Swoop team to connect in person

Our Bristol Office:

Located in the heart of Berkeley Square, our Bristol office offers a beautiful, central setting with plenty of perks. You’ll have access to a mini gym, lovely breakout areas, and a variety of inspiring workspaces throughout the building — perfect for collaborating, meeting colleagues, or simply enjoying a change of scenery. It’s a space designed to balance focus with creativity and connection.

Benefits Include:

Annual Swoop Summer Togetherness event in the UK
Monthly company bonus
Company laptop
Wellbeing support
A supportive, globally connected culture where balance and belonging matter

How to apply

If you feel you’ve got what it takes, please apply now. The closing date is 11th December 2025.

Supporting you to be yourself

Swoop is committed to creating a diverse environment and is proud to be an equal opportunity employer for all Swoopers all over the world. All qualified applicants will receive consideration for employment without regard to race, colour, religion, identity or expression, sexual orientation, national origin, disability, age, or veteran status. We support Swoopers to feel they can be absolutely themselves, because only then we will get the best out of each other.

Job Types: Full-time, Permanent

Pay: £36,000.00-£39,800.00 per year

Benefits:

Work from home

Work Location: Remote

Swoop Travel

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