The City of Overland Park has a full-time Business Operations Manager position available in the Police Department.

JOB SUMMARY:

Serves as the senior financial and administrative operations manager for the Police Department and reports directly to the Chief of Staff. Manages the Police Department’s budget, fiscal management, capital improvement programming, grants, procurement oversight, contract management, inventory control, and alarm program administration. Provides comprehensive oversight and fiscal leadership for administration, payroll coordination, uniform and equipment management, and enterprise-level financial control systems. Acts as the department’s principal authority on financial planning, fiscal modeling, budget execution, capital funding analysis, and long-range financial sustainability in alignment with executive leadership direction. Provides executive-level financial analysis and advisory support to executive leadership. Ensures responsible stewardship of public funds, regulatory compliance, and the integrity of internal controls, consistent with City policies and governmental accounting standards.

DUTIES AND RESPONSIBILITIES:

Financial and Administrative Leadership – Manages the department’s day-to-day financial operations, purchasing, accounts payable, contracts, and false alarm administration. Directs, supervises, and evaluates staff. Directs and oversees all financial and administrative operations of the Police Department, including payroll coordination, accreditation compliance administration, enterprise-level fiscal controls, and administrative systems oversight. Establishes and maintains internal financial control systems and compliance frameworks to safeguard public funds and ensure accountability. Serves in an executive advisory capacity to the Chief of Staff, Chief of Police, and Senior Command on fiscal, compliance, and administrative matters.
Budget Development and Fiscal Administration – Manages the police department’s operating and Capital Improvement Program budgets. Prepares, coordinates, and reviews the development of the annual operating and capital budgets. Monitors expenditures and prepares revenue and expense forecasts and projections. Provides funding recommendations related to personnel movement, hiring decisions, and the purchase of goods and services. Makes recommendations on funding sources for multi-million-dollar operating and capital improvement projects. Reviews and approves Police Department expenditures and purchase orders within authorized limits. Leads the annual department-wide budget development process in coordination with Police divisions and City departments. Prepares and manages the department’s multi-year Capital Improvement Program (CIP), including long-range capital forecasting and lifecycle funding analysis. Develops and maintains multi-year financial forecasts and funding models to ensure sustainable fiscal planning. Conducts variance analysis and prepares corrective action strategies to address structural budget pressures and fiscal risks. Prepares executive budget presentations and formal financial briefings for executive leadership and governing bodies. Authorizes payments to contractors and consultants within delegated authority. Financial Strategy and Resource Planning – Develops and implements financial initiatives that support fiscal stability and long-term budget sustainability objectives established by executive leadership. Conducts fiscal impact assessments and cost-benefit analyses for capital investments, technology acquisitions, and operational initiatives. Identifies structural budget risks and recommends mitigation strategies. Monitors emerging trends in governmental finance, procurement regulation, and grant compliance to maintain alignment with evolving fiscal standards.
Grants and External Funding Management – Manages all grant-related activities for the Police Department, including research, application preparation, reporting, compliance monitoring, and agency coordination. Acts as liaison with grant agencies and advises leadership on grant-related matters. Evaluates the sustainability and financial impact of grant-funded programs prior to acceptance. Ensures adherence to all applicable grant regulations and audit requirements. Contracts and Procurement – Manages all contracts and agreements involving the Police Department and monitors renewal timelines and compliance requirements. Oversees procurement to ensure compliance with City operating procedures. Advises department personnel on the procurement of goods and services. Collaborates with City purchasing and legal divisions to mitigate fiscal risk and ensure contractual accountability.
Uniform and Equipment Management – Oversees the Police Department’s uniform and equipment program, including procurement coordination, inventory accountability, lifecycle management, and replacement planning. Develops and maintains a multi-year uniform and equipment replacement schedule based on operational needs and safety standards. Prepares forecasted expenditure timelines to support annual budget development and long-range financial planning. Ensures compliance with City purchasing policies and maintains accurate tracking of issued uniforms and assigned equipment. Research, Analysis, and Executive Support – Provides detailed financial analysis and interprets data for the command staff. Researches, prepares, and presents special projects as assigned. Conducts research on local, state, and national trends affecting public safety finance and evaluates fiscal implications for the department. Prepares structured executive briefings and analytical reports on complex administrative and financial issues. Supports the Chief of Staff on high-visibility administrative and fiscal initiatives with significant funding or compliance implications.

Requirements:

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

Bachelor’s degree in Accounting, Finance, Public Administration, or related field required. Master’s degree preferred. Professional certification such as CPA or CGFM desirable.

EXPERIENCE:

Five years of progressively responsible experience in governmental accounting, budgeting, or public sector financial management. Supervisory experience preferred. Experience in municipal government or public safety administration strongly preferred. Demonstrated experience administering grants and contracts preferred.

SKILLS:

Analytical skills.
Attention to detail.
Advanced mathematical and accounting skills.
Team-building skills.
Multi-task skills.
Good decision making skills.
Budget-related skills.
Must have a good working knowledge of personal computers and software including word-processing and spreadsheet applications.
Facilitation skills.
Interpersonal skills.
Leadership skills.
Project management skills.
Working knowledge of public sector administration.
Ability to train and lead others Public speaking/presentation skills.
Excellent written and oral communication skills. Time management skills.

MENTAL REQUIREMENTS:

Ability to meet deadlines.
Ability to train and guide others.
Diplomacy and judgment.
Ability to make decisions on a continuous basis.
Ability to read and comprehend requirements of grants.
Ability to recognize and protect confidential information.
Ability to prioritize multiple tasks.
Ability to read and comprehend federal, state, and local policies and regulations.
Ability to carry out assignments through oral and written communications.
Ability to work independently.
Ability to work in a hectic environment with many interruptions.
Ability to analyze and recommend possible solutions.
Ability to learn and understand PC software applications.
Alpha and numeric recognition. Ability to read and understand contracts.

PHYSICAL REQUIREMENTS:

Hand and eye coordination adequate to input computer and operate videotape and other electronic equipment.
Visual stamina and acuity adequate to review alphanumeric data and spend long periods looking at computer screen. Ability to make and receive phone calls.

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

Administrative Assistant / Alarm Coordinator.
Inventory Control Clerk. Additional administrative or fiscal staff as assigned.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

No City residency requirement.

Must successfully pass a background check, drug screen, physical exam and essential functions test.

Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri.

Salary Range: Grade I, $82,089.83 - $113,282.73

Application Deadline: Open until filled

Benefits: Full-time

All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.

EO/M/F/D/V

The City of Overland Park

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Business Operations Manager