Position Description

The Clark Group LLC (https://clarkgroupllc.com), a woman-owned small business, is seeking a professional with experience in business operations and administration. The Business Operations Specialist reports to the company’s President and works closely with leadership to coordinate operational needs across departments, improve processes, and ensure that business functions run smoothly and efficiently. The ideal candidate for this position is highly organized, detail-oriented, and proactive, with a strong ability to take initiative, anticipate needs, and manage multiple priorities in a fast-paced environment.

Job Duties

Financial management (budgeting, accounts payable, accounts receivable, routine bookkeeping, invoicing, bank account posting/reconciliation, routine financial reports, , Form 1099 preparation)
Preparation of payroll and support for routine payroll tax maintenance
Development and submission of invoices
Support employee onboarding, offboarding and benefits administration
Management of business registration compliance requirements across multiple states
Support GSA contract management including contract renewals, audits, and regular sales reporting
Provide client-related administrative support including meeting facilitation, notetaking, and weekly/monthly reporting requirements
Support business development and marketing initiatives
Coordinate company events, travel, and conference attendance logistics
Minimal domestic travel may be required

Qualifications

Must have a bachelor’s degree in business administration or a related field.
Experience supporting business operation activities, bookkeeping and administrative tasks.
Ability to work collaboratively with a multi-disciplinary team.
Self-starter with excellent organizational and communications skills.
Interest in national environmental policy and the nexus of business, community, and environment.
Proficiency in Microsoft Office Suite, SharePoint, and Adobe Creative Cloud is required.
Experience working with QuickBooks is preferred.

Position Details

Full-time exempt salaried position
Immediate start date

Schedule

Monday to Friday

Supplemental pay types

Bonus pay
401(k) profit share

Education

Bachelor's (Required)

Benefits

401(k)
401(k) matching
Flexible schedule
Paid time off
Parental leave
Professional development assistance
Reimbursement of health insurance through Qualified Small Employer Health Reimbursement Arrangement
Short-term disability insurance

Experience

Entry-mid level position

Work Location

Montpelier, VT
The hybrid schedule requires two days of in-office work

Compensation

Salary Range $55,000 - $75,000 annually, commensurate with experience

The Clark Group LLC

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Business Operations Specialist