Job Description

Grade UE05: £29,588.00 - £33,951.00 per annum

Corporate Services Group / Health, Safety and Wellbeing Department

Full-time: 35 hours per week

Open-ended (permanent) contract

The Opportunity

An exciting opportunity has arisen to join the University of Edinburgh’s Health, Safety and Wellbeing Department. Following a restructure of the admin functions within the department this position shall report to the Business Support Lead (H&S). This position shall provide high-quality administrative, systems and committee support for the Health, Safety & Wellbeing Department, Health & Safety (H&S) section. Coordinate key workflows including shared mailbox triage, committee and meeting servicing, training/course administration, procurement/finance tasks, and digital and records content management. Ensure efficient, customer-focused service delivery aligned to University policies and Departmental procedures

The post is full-time (35 hours per week) and open ended.

For further information about the position or to have an informal conversation about the position please contact Susan Burns (Business Support Lead (H&S)): susan.burns@ed.ac.uk

Your Skills And Attributes For Success

Vocational qualification (e.g. SVQ3/ONC) or equivalent experience in a relevant administrative role.
Evidence of continuous professional development.
Strong administrative experience in a customer-facing setting with competing deadlines.
Working knowledge of MS 365 (Outlook, Teams, SharePoint), document control and basic data reporting.
Experience servicing meetings/committees (agendas, papers, minutes) with excellent written skills and clear professional communication.
Experience raising/receipting POs and arranging travel within policy.
Experience maintaining web/SharePoint/Teams content.
Ability to handle confidential information with discretion.
Numeracy and attention to detail for finance and data tasks.
Initiative and judgement to resolve routine problems independently.

View The Full Job Description

Application Information

CV
Covering letter

As a valued member of our team, you can expect:

A competitive salary.
An exciting, positive, creative, challenging and rewarding place to work.
To be part of a diverse and vibrant international community.
Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page and use our reward calculator to discover the value of your pay and benefits.

Championing equality, diversity, and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter, and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages .

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 7 th July 2026.

Unless stated otherwise, the closing time for applications is 11:59 pm (UK time). If you are applying from outside the UK, the closing time shown on our adverts will automatically adjust to your browser’s local time zone .

About Us

As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.

About The Team

The Health and Safety department provides the professional expertise and leadership to ensure high quality health and safety practices are adopted across the University's wide spectrum of activities to meet the university’s moral and legal obligations. They also actively promote the health and well-being of staff and students across the University.

Find out more at https://www.ed.ac.uk/health-safety/about

The University of Edinburgh

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