Location: Vancouver, BC or Victoria, BC (Hybrid)

Hours: Approximately 5-15 hours per week (variable)

Compensation: $25–$33 per hour (depending on experience)

Company Description

Toa Consulting is a British Columbia–based consulting firm founded in 2011 that works at the intersection of sport, sport tourism, governance, and community development. The firm partners with organizations, governments, and sector leaders to develop strategies, strengthen governance, and advance initiatives that create lasting community impact.

Known for its thoughtful, collaborative approach, Toa Consulting specializes in strategic planning, governance and policy development, sport system design, and sport tourism strategy. The firm brings together a core team and a network of specialized advisors from diverse professional backgrounds, allowing Toa to assemble the right expertise for each engagement.

Through its work, Toa Consulting supports clients in navigating complex challenges, aligning stakeholders, and building sustainable pathways for growth and community well-being.

Toa Consulting — Imagining what’s possible. Building what matters.

Position Description

Toa Consulting is seeking a highly organized and digitally capable Business Operations & Content Coordinator to support the day-to-day operations, communications, and digital presence of two growing entrepreneurial ventures: Toa Consulting, a boutique management consulting firm specializing in sport, governance, and community development, and Indus Valley Trading, a global trading company focused on product development, sourcing, and international import/export.

This position is well suited for a highly capable generalist who enjoys working across operations, digital content, project coordination, and product-related activities within a small, growing business. The successful candidate will play an important role in ensuring that projects, communications, and digital assets remain organized, professional, and consistently maintained.

We welcome applicants from a variety of professional backgrounds, including individuals seeking a flexible part-time opportunity, professionals transitioning between roles, or those returning to the workforce and looking to re-engage in a dynamic entrepreneurial environment.

Working closely with the Managing Director, this role provides exposure to consulting projects, brand development, international trade, product development, and small business operations.

Key Responsibilities > Digital Content & Communications

Format and schedule LinkedIn posts and professional content
Assist with Instagram content and short-form video editing (e.g., reels)
Create simple graphics using Canva for presentations, reports, and marketing materials
Assist with preparing visual materials for presentations, proposals, and digital communications
Maintain organized digital brand assets and templates

Key Responsibilities > Product and Brand Support

Assist with product packaging layout updates and coordination with designers or printers
Support product registration documentation and regulatory filings where required
Assist with product catalogue development and formatting for buyers and distributors
Help coordinate website updates and product listings (e.g., Shopify or similar platforms)
Organize product specifications, supplier information, and documentation
Assist with preparing sales sheets, marketing materials, and product information packages
Support basic market research related to product categories and distribution channels

Key Responsibilities > Business Operations Support

Assist with scheduling meetings, coordinating calendars, and organizing appointments
Support proposal, report, and presentation formatting
Maintain organized digital filing systems and project documentation
Assist with invoice preparation and administrative documentation
Track project deadlines and deliverables
Maintain and update contact lists and CRM records
Support general operational coordination tasks as required

Key Responsibilities > Executive and Project Team Support

Assist with meeting preparation and follow-up documentation
Conduct light research and information gathering as requested
Help organize notes, project documents, and supporting materials
Assist with coordinating small operational tasks and logistics when required

Qualifications

Professional experience in operations, communications, marketing, or administrative coordination
Strong organizational and time-management skills
Proficiency with Microsoft Office
Experience using Canva, Affinity or similar graphic design tools
Experience (and curiosity) leveraging AI for content development
Familiarity with LinkedIn and Instagram content management
Strong written communication skills and attention to detail
Ability to work independently and manage multiple tasks

Preferred

Experience updating websites (Squarespace, Shopify, WordPress, or similar)
Familiarity with product packaging, product catalogues, or marketing materials
Basic video editing skills (CapCut or similar tools)
Experience supporting small businesses, startups, or consulting firms

Personal Attributes

The successful candidate will be:

Creative and resourcful
Digitally curious and willing to learn new tools
Organized and detail-oriented
Proactive and solution-oriented
Comfortable working in a small entrepreneurial environment
Professional, reliable, and discreet when handling sensitive information

Why Join Us

This role offers a unique opportunity to work at the intersection of consulting, entrepreneurship, product development, and international trade. The Business Operations & Content Coordinator will gain exposure to consulting projects, product development, digital marketing, and operational management while working closely with an experienced consultant and entrepreneur. The position is well suited to someone who enjoys working across multiple types of tasks and contributing to the growth of a small and dynamic organization.

Application Process

Interested candidates are invited to submit:

Resume / CV
Brief cover letter outlining relevant experience
Portfolio with examples of digital content, design work, or marketing materials

Deadline for application is March 31, 2026.

Please submit applications or any questions or inquiries to jnovak@advantagetoa.com.

Toa Consulting

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Business Operations and Digital Content Coordinator