CHIEF FINANCIAL OFFICER (CFO)

Construction & Real Estate | $20M+ Revenue | Growth-Stage Company

Together Design & Build | 6000 S Congress Ave, Austin, TX

Reports To: Owner / CEO | Type: 1099 Independent Contractor | CPA Preferred | In-Office: Mon–Fri, 8:30 AM – 5:30 PM

POSITION OVERVIEW

We are a fast-growing construction and real estate company currently operating at $20M in annual revenue with a clear plan to scale. We are looking for a sharp, self-driven financial leader — someone with a deep background in construction and real estate — who can come in, identify what needs to be fixed, and execute.

This is not a back-office role. You will work directly with the Owner, present financial insights, flag risks, and drive decisions. You will lead an offshore team of bookkeepers, AP/AR specialists, and an account manager, and coordinate with our outside CPA, tax advisor, and consultants.

CPA certification is strongly preferred. Experience scaling a construction or real estate company is required.

WHAT YOU'LL OWN

Not every task below is performed directly by the CFO. The CFO is accountable for ensuring each function is executed accurately and on time by the right person on the team.

Accounts Payable

Approve and release vendor and contractor payments weekly
Approve and release credit card payments — ensure statements are matched, receipts uploaded, and no unusual charges
Ensure AP specialist is entering bills, maintaining recurring payments, collecting W-9s, and managing vendor records
Review and audit AP aging monthly for accuracy and unusual items

Accounts Receivable

Review AR aging report monthly and flag high-risk balances
Ensure AR specialist is creating and sending invoices daily, tracking outstanding balances, and following up on past-due accounts
Reconcile payments received at project completion

Payroll & Compensation

Approve and release employee payroll bi-weekly
Approve and release contractor payments weekly
Approve and release commission payments weekly
Approve and release employee bonuses monthly
Approve and release owner distributions monthly
Issue annual W-2s and 1099s
Set up new employees in payroll system
Review payroll tax filings monthly and confirm payment
Ensure payroll specialist is preparing all payment batches accurately and on time

Strategic Financial Leadership

Build and maintain the annual operating budget and rolling forecasts
Track actual vs. budget variances monthly — with written commentary for the Owner
Model the financial impact of new contracts, markets, and growth decisions
Develop KPIs and benchmarks tied to company growth goals
Advise on capital allocation, distributions, and reinvestment strategy
Conduct project-level profitability analysis and pricing review monthly

Financial Reporting & Analysis

Analyze P&L by class and as % of revenue — weekly
Update P&L summary spreadsheet and forecast spreadsheet — weekly/monthly
Run and analyze Balance Sheet and cash flow report — weekly
Run and analyze KPIs — weekly
Prepare profitability report by project — monthly
Prepare and present Owners Equity report — weekly
Present month-to-date reports to the Owner every Friday
Prepare year-end financial package for outside CPA
Ensure staff accountant prepares the weekly sales report by Project Manager every Tuesday

Cash Management & Banking

Monitor daily bank balances across all entities
Manage banking relationships, credit lines, and liquidity
Prepare 13-week cash flow forecasts
Authorize wire transfers and ACH transactions above threshold
Optimize account structures and minimize banking fees

Job Costing & Project Accounting

Own the job costing framework — estimated vs. actual on every project
Review project cost reports weekly and flag overruns
Track change orders and their margin impact
Establish job cost coding standards across the team
Review estimate-to-actual variance on project completion

General Ledger & Month-End Close

Own the close calendar — target: financials ready within 10 business days of month-end
Review all GL accounts for errors and misclassifications monthly
Post adjusting entries: accruals, prepaids, depreciation
Approve chart of accounts changes
Certify accuracy of financial statements each month
Monitor bank accounts daily across all entities
Reconcile owners equity to profit and deposits monthly
Reconcile payments received at project completion
Review and sign off on all reconciliation reports monthly
Ensure staff accountant is categorizing transactions daily, reconciling bank and credit card statements, and reconciling BuilderMate to QuickBooks

Tax Compliance & Outside Coordination

Coordinate with outside CPA, tax advisor, and consultants — own those relationships
Review and confirm monthly sales tax, franchise tax, and hotel occupancy tax filings and payments
Review and approve annual SOS filing
Review property taxes for all properties annually and confirm payment
Review draft federal tax return from CPA and approve filing
Evaluate entity structure and tax efficiency annually with outside CPA
Monitor tax law changes and flag anything that affects the business
Ensure all government filings are submitted on time — zero penalties
Ensure staff accountant is maintaining exemption certificates, preparing filings, and storing signed returns

Real Estate Portfolio Oversight

Maintain real estate portfolio summary — income, expenses, ROI by property
Oversee 1031 exchange transactions
Review Airbnb income, flip P&Ls, and investment property financials monthly
Evaluate financial performance and ROI quarterly
Coordinate with outside CPA on real estate tax strategy annually

Internal Controls & Process Improvement

Build a payment authorization matrix — define thresholds and segregation of duties
Document SOPs for all core accounting functions
Conduct quarterly internal audits of AP, AR, and payroll
Assess current systems for ERP readiness as we scale
Deliver a written 30/60/90-day remediation plan within the first two weeks

Team Leadership

Lead and manage an offshore team: AP, AR, bookkeeper, account manager, and analyst
Set performance expectations, review work product, and build accountability
Evaluate offshore team quality quarterly — escalate or restructure as needed
Train and develop team members as the company grows

WHO WE'RE LOOKING FOR

CPA preferred — active or inactive, but the foundation matters
10+ years in finance/accounting, with direct experience in construction and real estate
Proven track record managing financials for a company in the $15M–$50M range
Experience leading offshore or remote accounting teams
Deep understanding of job costing, construction draw processes, and project accounting
Comfortable coordinating with outside tax advisors, CPAs, and consultants
Strong in QuickBooks; comfortable with construction project management software
Thinks ahead — identifies problems before they happen and brings solutions, not just data
Moves fast, communicates clearly, and doesn't need hand-holding
Must be tech-savvy — someone who works fast, thinks faster, and doesn't wait to be told there's a problem."

PRIMARY SYSTEMS

QuickBooks · BuilderMate · Google Workspace · Bank Portals · Payroll Platform · State Comptroller Portal

COMPENSATION

This is a 1099 independent contractor engagement — no employer payroll taxes, health insurance, or retirement contributions.

Company at a Glance

Prior year revenue: $18M | Current year target: $24M | Avg monthly revenue: $1.5M

The company is actively scaling and this role is central to getting there.

Base Salary

$96,000 per year, paid bi-weekly.

Training Period

The first month is a paid training period at $2,000 bi-weekly ($4,000 total). Full base salary and bonus eligibility begin in month two.

Bonus Ramp

To allow time to learn the business and stabilize the department, the performance bonus activates after the first 6 months. No bonus is earned or owed during the ramp period.

Performance Bonus

A monthly performance bonus is paid in addition to base salary. Four bonus structures are available — the final scenario is agreed upon at offer. Bonus is paid one month in arrears with no cap.

Bonus Structure Options

Scenario A

Bonus Basis: 0.50% of Net Profit

Monthly Trigger: Net profit greater than $150K - $300k

Estimated Monthly Bonus Range: $0 – $750

Scenario B (Current Time)

Bonus Basis: 0.75% of Revenue Growth

growth greater than $300K - 450k

Estimated Monthly Bonus Range: $1,125 – $2,250

Scenario C

Bonus Basis: 1.00% of Revenue Growth

Monthly Trigger: Revenue growth greater than $450K - 600k

Estimated Monthly Bonus Range: $3,000 – $4,500

Scenario D

Bonus Basis: 1.25% of Revenue Growth

growth greater than $600K - 750k

Estimated Monthly Bonus Range: $5,620-$9375

And so on.

Scenario B is the current existing structure.

Exit Bonus (Target: 2031)

In the event of a company sale or transaction, the CFO will be eligible for a one-time exit bonus tied to the total transaction value. This reflects the CFO’s direct contribution to building a scalable, exit-ready business.

Exit Bonus Structure

Company Exit Value: $15M – $25M
Bonus Percentage: 1.00%
Estimated Payout: $150K – $250K
Company Exit Value: $25M – $35M
Bonus Percentage: 1.50%
Estimated Payout: $375K – $525K
Company Exit Value: $35M+
Bonus Percentage: 2.00%
Estimated Payout: $700K+

Pay: $96,000.00 per year

Work Location: In person

Together Design & Build

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CHIEF FINANCIAL OFFICER (CFO)