Job Type

Full-time

Description

SUMMARY

Responsible for the development and operation of an effective system of accounting, budgetary, financial, asset and production controls over all activities. Advises and makes recommendations concerning financial and control aspects.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Develops a financial partnership with the General Manager to develop, implement, and support a financial plan for each entity and the shared services corporation.

Adheres to the policies established by the Finance Committee and maintains a dialogue with the Treasurer and General Manager to establish new policies as necessary.

Recommends and directs the development of the company system of accounting and budgeting policies, procedures, programs, and practices necessary to provide the effective and efficient operation of each entity.

Recommends and directs the development of the company's statistical reporting systems and related policies and procedures.

Advises and guides within the framework of his/her delegated authority from the General Manager, the Department Managers in the proper use of these accounting and statistical systems and their related procedures, programs, and practices, toward the maximum implementation of policies.

Directs the preparation and presentation of each entities budget and sees that the various Department Managers are advised and assisted as necessary in the preparation of their individual budgets.

Acts as key contact and authorized signatory for Association bank accounts, accounting issues, vendor and payable issues, and auditors.

Ensures all organization tax return filings and business licensing for the Association are maintained accurately and on time.

Handles and monitors cash, investments and recorded debt set forth by Board guidelines.

Analyzes and presents monthly to the various Department Managers regarding their department's variations between budgeted performance and actual results in both assets and operating accounts and suggests possible corrective actions.

Directs and coordinates as internal accounting and auditing activities with the other functions of the accounting offices and with the independent public accountants, discloses all unusual or apparent variations from authorized and accepted principles to these accountants.

Oversees the billing and/or other contractual accounts for their fees and charges and the enforcement of rules in connection with limitation thereon.

Safeguards the Association assets and books of accounts; sees that entries in these books are properly recorded, and that all financial statements issued are consistent with these books.

Sees that federal, state, and local tax returns and license applications are promptly, properly, and accurately prepared, and that every effort is made to minimize such charges by payment so as to benefit from all discounts offered, etc.

Directs and reviews the taking of all physical inventories; verifies values; investigates variations between actual and recorded values; calls such variations to the attention of the appropriate Department Leader.

Safeguards cash on hand and funds in the various bank accounts; sees that income is properly and correctly deposited; approves all coding of invoices and supervises the drawing of all checks.

Supervises the accounts receivable and preparation of lists of past due accounts; notifies the drawee of returned checks; reminds by mail, email, or phone such delinquent accounts, and reports remaining delinquent accounts to the General Manager, Corporate Control and President of the Board.

Manages the cash requirements of the Association communicates cash needs and shortfalls to the General Manager.

Responsible for interviewing, hiring, training, planning, assigning, and directing work, evaluating performance, rewarding, and disciplining employees, addressing complaints, and resolving problems for all staff members within specific areas of responsibility.

Reviews and recommends vendor and utility services, provisions, and contracts.

Reconciles all bank account statements for monthly accuracy of bank activity that serves as part of internal audit function.

Instrumental in IT recommendations for software and hardware updates, upgrades, implementations, and maintenance that will produce the best reporting results and cost effectiveness.

Ensures operations of Associations financial standards, methods and operations are compliant and current with all local, state, and federal regulatory agencies.

Negotiates and analyzes employee benefits including health and life insurance, 401k, and workers' compensation; gathers information and assists the general manager and human resources in making decisions about subsidization levels for employee benefit plans.

Provides financial analyses for capital investments, contract terms, and pricing decisions of the Association.

Maintains membership in outside professional organizations, attends conferences, workshops and meetings to keep updated on current information and developments in the field.

Manages the Capital Replacement Reserve Study completed by Dreux Isaac, ensuring accurate tracking of asset lifecycles and funding needs. Regularly reviews and updates the study to reflect changes in asset conditions, replacement costs, and financial projections, ensuring adequate reserves for future capital expenditures.

All other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education And/or Experience

Bachelor's degree in finance and/or accounting from a four-year accredited college or university.

A minimum of 7 years' experience in professional accounting with at least two of those years at the Controller level or equivalent, preferably in a homeowner's association operation, upscale hotel or country club.

Minimum Of 3 Years' Experience Managing a Finance/accounting Team.

Experience with Jonas and Paylocity software applications a plus.

Must possess an excellent knowledge of finance, accounting, and financial management techniques.

Proficient in analyzing, interpreting data, and preparing reports.

Must have experience with Fund Accounting and experience in accounting for multiple entities.

Advanced Level in Microsoft Excel is required. Proficient in Microsoft Applications including Word, Powerpoint, Teams, Sharepoint etc.

Experience working with volunteer Boards and committees is a plus.

Strong knowledge in HOA reserve and fund accounting.

Strong working knowledge of current technology and software programs.

Experienced with administration of 401K and defined benefit retirement plans.

Experience with construction and renovation projects, including reporting, is desired.

Ability to gather relevant inputs from individuals across various functions and experience levels for informed forecasting and analysis.

Experience with overseeing management of Information Technology outsourced to third party vendor.

Experience with negotiation and selection of employee sponsored benefit and worker's compensation programs.

Experience with the management of property, casualty, and liability-related insurance policies to ensure asset protection.

CERTIFICATIONS, LICENSES, REGISTRATIONS

Florida notary public preferred

First Aid/CPR/AED Certified preferred.

CPA or CHAE preferred.

Knowledge And Skills Qualifications

A knowledge of Labor Laws and Human Resources practices is preferred.

Has an "executive presence" and excellent presentation skills.

Skilled in maintaining professional relationships with superiors, co-workers, members, and vendors.

Charismatic, influential leadership with the ability to mentor and lead others.

Strong problem-solving and creative thinking skills and the ability to exercise sound judgment and make decisions based on accurate and timely analysis.

Committed to ensuring financial stability through well-managed and fiscally responsible processes.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the

Essential Functions.

While performing the duties of this job, the associate is regularly required to sit and talk. The associate is required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. The associate is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch or crawl.

The associate may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

VASARI COUNTRY CLUB NUMBERS

Monday through Friday, occasionally weekends depending on amount of work and deadlines. Hours fluctuate based on level of work.

Number of Doors: 766

$12M Approximate Gross Volume

$11,000 Operating Dues + $1,800 in Capital Dues

$8.4M in Approximate Annual Dues

$2.1M Approximate F&B Volume

$5.9M Gross Payroll

56 FTE Employees & 68 Part Time/Seasonal (28 H2B Staff)

9 Board Member with 3 Year Terms

48,000 approximate rounds of golf

Club Accounting & POS System: Jonas

Clubs Tax Status: Not for Profit Corp (file 1120)

HOURS/DAYS

Monday through Friday, occasionally weekends depending on amount of work and deadlines. Hours fluctuate based on level of work.

DISCLOSURE STATEMENT

No one Job Description, for any one position, can possibly encompass all responsibilities, which may be requested. The above Job Description defined, is a summary of the major responsibilities of the position. The objective of any position is to effectively provide the services and support for the Association.

NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Vasari Country Club Master Association an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Required

Preferred

Job Industries

Accounting & Finance

Vasari Country Club

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