Requisition No: 4342

Executive Division: People Culture & Communications

Division: EmployeeRelationsBusinessPartnersInjMgmt

Program: Executive Assistants

Department: Executive Assistants

Enterprise Agreement: Varied Health and Allied Services, Managers and Ad

Job Function: Administration & Leadership

Project:

Are you a highly organised and discreet professional ready to provide critical support to our Executive team? An exciting opportunity has become available for an experienced Executive Assistant to join the Executive Office and make a meaningful contribution to Western Health’s strategic and operational priorities.

An excellent opportunity exists for a highly motivated and experienced Executive Assistant to join the Executive Office, supporting the Executive Director, Strategic Planning & Corporate Governance and the Chief Financial Officer. This role is pivotal in providing high-level, confidential administrative support that enables executive leaders to deliver on critical strategic and operational goals.

About the role:

This position offers an exciting challenge for someone who thrives in a fast-paced environment and is passionate about delivering high-quality executive support. The successful candidate will play a key role in maintaining the effective operation of the Executive Office, including diary and correspondence management, stakeholder engagement and coordination of divisional functions and communications.

Key responsibilities:

Manage and coordinate the Executive Director’s calendar, correspondence and meetings.
Prepare agendas, briefings, minutes, and follow-up actions for high-level meetings.
Act as a key point of contact for internal and external stakeholders.
Maintain systems for efficient document management and reporting.
Contribute to divisional projects and continuous improvement initiatives.

About you:

Extensive experience in an Executive Assistant or similar role.
Strong organisational and time management skills with the ability to manage competing priorities.
High level of discretion and professionalism with excellent communication skills.
Advanced proficiency in Microsoft Office and relevant administrative systems.
Ability to work independently and collaboratively in a dynamic team environment.

Position Description

About Western Health
Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

Why join us?

Compensation and benefits

Competitive salary packages aligned with market standards.
Health and wellbeing programs, including flexible work arrangements.
Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

Access the Western Health Learning Academy (WHA) for personalised learning pathways.
Professional growth programs, including postgraduate studies and clinical education.
Mentorship and career support.

Community impact and inclusion
Make a meaningful difference in patients’ lives through compassionate care.
Join a workforce that champions diversity and inclusion.
Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

Thrive in a collaborative, compassionate and innovative team environment.
Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

If you’re passionate about delivering high-quality pharmacy services, we’d love to hear from you. Simply click on the “apply” button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 6 June 2025.

Enquiries: For further information about this role, contact Tess Lye, Executive Director - Strat Plan & Corp Gov via Tess.Lye@wh.org.au.

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Western Health

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