Job Description

Xavier University's Police Department (XUPD) is seeking a Business Operations Manager to promote and direct administrative operations in support of campus safety. This position manages communications, builds relationships, and provides essential support to the Chief of Police and leadership team.

The Business Operations Manager is responsible for overseeing budget management, records maintenance and retention, compliance, website updates, and employee onboarding and training. Additionally, this role coordinates scheduling, prepares reports, and assists with special projects for the Vice President of Risk Management.

This position plays a critical role in ensuring the efficiency of XUPD's operations and maintaining strong administrative support for the department.

JOB RESPONSIBILITIES:

Promote and direct administrative operations for the Xavier University Police Department (XUPD) by managing communications, maintaining relationships across campus, and addressing employee concerns.

Prepare documents, reports, and correspondence on behalf of XUPD leadership, including social media monitoring and communications regarding policies and procedures.

Manage calendars for the XUPD leadership team, coordinate meetings, and oversee the department's operating budget by reviewing financials, processing invoices, reconciling P-Cards, approving payroll, and identifying cost-saving measures.

Train and supervise student employees, coordinate hiring processes in collaboration with Human Resources, and oversee employee onboarding, training, and performance review processes.

Maintain XUPD's SharePoint and website, ensure compliance with university policies and regulations, and assist with special projects assigned by the Chief of Police or Vice President of Risk Management.

Process public records requests, manage records retention, and ensure HR documents are shared appropriately with the Office of Human Resources.

Schedule and coordinate meetings for XUPD, the University Safety Committee, and the Campus Emergency Response Team (CERT), while recording and maintaining meeting minutes for department records.

Required:

JOB REQUIREMENTS:

Associate's degree

3-5 years of relevant experience

Valid driver's license

Preferred:

Bachelor's degree

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website by April 2, 2025. Applications will be accepted until the position closes at the University's discretion.

BENEFITS:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
Generous paid time off work options including vacation, sick leave, and holidays.
Tuition remission for employees and their eligible dependents.

Required

Preferred

Job Industries

Other

Xavier University

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