About Zenbooth 🌳

Zenbooth designs and manufactures sustainable products that bring more peace, privacy, and focus to the workplace. We care deeply about how the products we create impact our community, the environment, and the human experience.

Based in Berkeley, California, we are a close-knit team of approximately 20 employees serving customers across the United States and internationally. As a growing small business, every team member plays a meaningful role in shaping our operations, culture, and future success.

This is an opportunity to join a collaborative, mission-driven team where you'll work closely with company leadership, have visibility across all areas of the business, and help build the operational foundation that supports our continued growth.

About the Role 👤

We are seeking a proactive, highly organized Head of Business Operations. This full-time, in-person role serves as a central hub connecting employees, leadership, and external partners including HR providers, accountants, attorneys, etc. As a company with employees and sales activities across multiple states, as well as an expanding international presence, this role will help support the operational, compliance, and administrative needs that enable continued growth.

The ideal candidate enjoys creating structure, improving processes, solving operational challenges, and helping both people and systems succeed.

Job Type: Full-Time In-Person

Salary Range: $85,000-$95,000

What You'll Do 📝

Legal & Compliance Administration

Serve as the primary liaison between Zenbooth and external agencies and legal counsel
Maintain business registrations, business license renewals, corporate filings, and compliance requirements
Manage business insurance renewals and coordinate with insurance brokers and providers
Coordinate contract review, legal document management, and compliance-related initiatives
Lead trademark, intellectual property, and corporate governance activities to ensure compliance and growth alignment
Maintain organized legal, insurance, and compliance documentation

Finance & Business Administration

Serve as the primary liaison between Zenbooth and external accounting, tax, and financial service partners
Manage international, federal, multi-state, and local tax-related requirements
Oversee internal Finance Team for bookkeeping, tax filings, and financial compliance activities
Assist with financial reporting, documentation, budgeting, and operational planning initiatives
Develop, document, and improve internal business processes, policies, and procedures across the organization

People Operations

Be a trusted and approachable resource for employees, providing guidance, support, and resolution for workplace concerns and people-related matters.
Serve as the primary liaison between Zenbooth and ADP, leveraging available HR, compliance, and policy resources
Manage and conduct employee onboarding and off-boarding processes
Coordinate employee benefits administration and HR documentation
Lead recruiting, hiring coordination, and candidate experience initiatives
Maintain employee records, policies, and handbook documentation
Partner with leadership on organizational development, performance management, employee relations, coaching conversations, and disciplinary processes
Coordinate HR compliance activities and help ensure alignment with employment regulations and company policies

Keys to Success 🔑

3+ years of experience in business operations, people operations, HR administration, office management, business administration, or a related role
Experience coordinating with external accountants, attorneys, insurance brokers, tax professionals, and other business service providers
Knowledge of multi-state employment, compliance, tax, and business administration requirements
Understanding of HR policies, recruiting, employee relations, and performance management practices
Experience working with ADP, QuickBooks Online, ClickUp, or similar business systems
Strong communicational, organizational, project management, and documentation skills
Ability to manage multiple priorities and work effectively across different functional areas
Comfortable serving as a coordinator and connector between internal teams and external experts

What We Offer ✨

Comprehensive health, dental, and vision benefits
Paid time off and company holidays
Company profit sharing program
Opportunities for professional growth and development
Collaborative and supportive team environment
The opportunity to contribute to a company committed to sustainability, craftsmanship, and thoughtful workplace design

Zenbooth

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Head of Business Operations