CHIEF FINANCIAL OFFICER
WAVERLEY COUNTRY CLUBPORTLAND, OR
THE CHIEF FINANCIAL OFFICER OPPORTUNITY AT WAVERLEY COUNTRY CLUB
Waverley Country Club in Portland, Oregon, invites an accomplished, forward-thinking financial leader to bring fresh vision and collaborative energy as its next Chief Financial Officer (CFO). In this high-impact role, you’ll guide the Club’s financial future, introduce much-needed modern systems to improve efficiencies and productivity, and serve as a financial educator and resource to a dedicated Senior Leadership Team. As a financial thought partner to the COO, you will communicate with clarity and purpose. Strong presentation skills will be essential to effectively convey financial data and other key information to the Finance Committee.
ABOUT WAVERLEY COUNTRY CLUB
Founded in 1896 and located in Portland, Oregon, Waverley Country Club is more than just a golf course; it's a cherished institution known for its sense of community, camaraderie, and love for outdoor recreation. Described as a "family of friends," Waverley embodies a close-knit community of individuals who share a deep passion for golf and an active lifestyle. Nestled along the scenic banks of the Willamette River, Waverley offers its members breathtaking views and a serene backdrop that adds to the allure of the club.
With its rich golf history, Waverley stands as a testament to Portland's love affair with the sport. From its early days to its present, the club has been a hub for golf enthusiasts, hosting prestigious tournaments and providing a platform for golfers to showcase their skills. The course itself, originally designed by renowned architect Chandler Egan, has been a fixture in Portland's golf scene for decades.
In 2011, Waverley embarked on a transformative journey with the renovation led by the esteemed architect Gil Hanse. This renovation breathed new life into the course, enhancing its playability while preserving its traditional charm. Hanse's thoughtful redesign has been celebrated by members and visitors alike, further solidifying Waverley's status as one of the premier golf destinations in the Pacific Northwest.
As members tee off amidst lush fairways and meticulously manicured greens, they are not just playing a round of golf; they are partaking in a tradition steeped in history and surrounded by natural beauty. Whether it's the thrill of competition in a tournament or a leisurely round with friends, Waverley Country Club offers an experience that transcends the game itself, fostering friendships and memories that last a lifetime.
WAVERLEY COUNTRY CLUB:
- Members: 610 (in all categories)
- Initiation Fee - $85,000 – Full Member - $9,000 Capital Project Assessment
- Gross Volume: Approximately $12M
- Yearly Annual Dues Volume: Approximately $7.2M
- Gross Payroll: Approximately $6.3M
- Annual Rounds of Golf: Approximately 23,000
- F&B Volume: Approximately $3.2M
- Food Cost: 41%
- The Club is organized as a 501(c)(7)
- Employees: 110 FTE / 100 seasonal
- 9 Board Members, 3-Year Terms
- Club’s POS and Accounting System: Jonas
WAVERLEY COUNTRY CLUB WEBSITE: https://www.waverley.cc
CHIEF FINANCIAL OFFICER JOB DESCRIPTION
The Chief Financial Officer (CFO) at Waverley Country Club is a collaborative, transparent financial leader who works closely with the Club’s Senior Leadership to ensure they have the timely tools, resources, and insights needed to manage their areas effectively. This includes partnering on budget development, providing regular variance analysis, making recommendations, and serving as a trusted sounding board for operational and financial decisions. By learning the nuances of each department’s operations, the CFO empowers leaders to take ownership of their results while fostering a culture of accountability and continuous improvement.
Reporting directly to the Chief Operating Officer (COO), the CFO serves as the COO’s financial thought partner, helping to achieve the strategic goals and operational expectations set by the Board. As a key member of the senior leadership team, the CFO will oversee the business and financial operations of the Club, manage the finance team, and ensure processes are in place to maintain control, accuracy, and efficiency.
The CFO is responsible for all aspects of financial processing, including payroll, accounts payable, accounts receivable, compliance reporting, and expense management, as well as ensuring the timely completion of annual financial audits.
KEY CHARACTERISTICS
Unquestionable Integrity – Maintains the highest ethical standards.
Financial Credibility – Trusted resource for management and governance.
Approachable – Builds rapport with members, staff, and community.
Collaborative – Thrives in a “WE” culture and integrates quickly.
Strategic Partner – Offers big-picture thinking with practical solutions.
Results-Driven – Works with urgency to achieve measurable outcomes.
Business-Minded – Uses KPIs and metrics to guide performance.
Tech-Savvy – Implements systems and automation for efficiency.
SELECT KEY RESPONSIBILITIES
STRATEGIC GUIDANCE
- As a trusted partner to the COO, direct financial operations of the Club. Formulate, receive, and recommend policies for approval relating to accounting and auditing, the budget, revenue, and cost control procedures.
- Develop, implement, and maintain planning and budgeting processes that are proactive, structured, and transparent.
- Analyze cash flow, cost control, and expenses to pinpoint potential areas for improvement. Adjust the depth of reporting and analysis relative to the materiality of business decisions.
- Take a proactive and partnership approach to data-driven analysis to assist and advise the COO and Senior Leadership Team.
- Ensure the reporting needs of the Board of Directors and members are met on time and in support of favorable committee and member relations.
- Work with the COO to deliver a budget to the Board of Directors; collectively, they are responsible for explaining variances and advocating various line items as needed to be successful.
- Anticipate unfavorable financial results or variances; conduct research and is prepared to offer preliminary explanations and appropriate countermeasures. Communicate regularly with the Treasurer/Finance Committee.
LEADERSHIP
- Serve as an engaged leader and trusted partner with a solid financial vision who will drive financial controls and results, offering consistency, timeliness, and accuracy of finances and reporting.
- Participate in the Finance Committee Meeting and Board of Directors meeting; listen to feedback; provide input and be able to communicate and defend data-driven recommendations that may differ from Governance and the Finance Committee respectfully, confidently, and professionally.
- Support monthly reviews with the Senior Leadership Team and provide weekly reporting and monthly forecasting of the financial & operational outlook vs. the targets.
- Be a trusted partner to the Senior Leadership Team by working collaboratively.
- Strive daily to enhance the member experience in any aspect of billing, charges, or financial interaction with the Club.
TAX, BENEFITS, BUDGETS, REPORTING
- Oversee employer 401k and 457b plan. Review investment decisions by investment advisors. Ensure bi-annual reporting is completed for the Finance Committee.
- Oversee the reconciliation of bank accounts and approve transfers as needed throughout the year.
- Prepare 1099’s and W-2s for end-of-year in addition to other year-end reports. Submit all reports to the government by the end of the year. Complete and maintain year-end audits with the CPA firm.
- Make sure all federal, state, and payroll taxes are paid promptly. Pay sales taxes and occupancy taxes; Prepare journal entries for the month.
- Maintain awareness and knowledge of current tax law changes or tax-related legislation that directly impacts the Club and use that knowledge to leverage the Club’s financial reporting to incorporate any tax/reporting advantages.
- Lead the budget process by establishing policies, procedures, and expectations for budget preparation, approval, execution, and monitoring; collaborate with the COO and Senior Leadership Team to ensure understanding, ownership, and buy-in; ensure the budget is realistic, in alignment with the Club’s mission, and accurately reflects the current operating environment; educate the Senior Leadership Team on the budget process with transparency and a peer mindset to gain buy-in and build trust.
- Compare relevant data, such as YTD results versus budget or current year versus the previous year, to identify issues or trends as soon as possible.
STAFF DEVELOPMENT
- Assess, hire, mentor, train, develop, and retain accounting staff. Conduct annual performance reviews of direct reports, including those with developmental plans.
- Provide a positive work environment; counsel accounting staff, as appropriate, and demonstrate a professional approach to management.
- Energize the team and build a strong financial culture driven to excellence with an appropriate sense of urgency. Serve as a coach and mentor and lead by example.
- Focus on success and hold accounting staff accountable to perform at a high service level.
TECHNOLOGY
- Oversee the Information Technology department, outsourced through a third-party vendor.
- Ensure equipment is maintained and forecast replacements and replacement costs.
- Aid the Senior Leadership Team in reducing the downtime of services through communication with vendors.
- Stay current on the newest technology and make recommendations for implementation, as well as being a collaborative partner to the Senior Leadership Team in helping to assess their own specific technological needs.
LEGAL AFFAIRS AND CONTRACT MANAGEMENT
- Create and sustain productive banking, insurance, and contractual relationships and liaise with related third parties.
- Evaluate and oversee risk management and insurance issues.
- Lead and manage technology investments, policies, and contract vendors.
CANDIDATE SPECIFICATIONS
- 10+ years of related financial experience
- Has an “executive presence” and excellent presentation skills.
- Experience managing 501c7 and 501c3 non-for-profits business reporting and finance procedures.
- Experience working with volunteer Boards and committees is a plus.
- Proficiency in information technology for finance and accounting in the hospitality industry
- Experience with administration of 401k and defined benefit retirement plans
- Demonstrated strong oral, written, and interpersonal communication skills.
- Charismatic, influential leadership with the ability to mentor and lead others.
- Ability to extract relevant inputs from key individuals across varied functions and experience levels to ensure well-informed forecast and analysis and anticipate key sensitivities.
- Excellent financial reporting and accounting skills, including financial disclosures.
- Excellent financial forecasting skills, including probability analysis.
- Positive attitude and contribution to an inclusive and engaging work environment
- Experience in a member-owned country club environment is a plus.
- Stewardship to ensure financial stability by operating a well-managed and fiscally responsible process.
EDUCATIONAL AND CERTIFICATION QUALIFICATIONS
- Bachelor's Degree from a four-year college or university with a concentration in Finance or Accounting.
- 10+ years of professional finance/accounting experience with a minimum of 3+ years at a Controller/Staff Accountant level and current accounting certifications
EMPLOYMENT ELIGIBILITY VERIFICATION
In compliance with federal law, all individuals hired will be required to verify their identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.
SALARY AND BENEFITSSalary is open and commensurate with qualifications and experience. The club offers an excellent bonus and benefits package, including association membership.
INSTRUCTIONS ON HOW TO APPLYPlease address your cover letter and resume to Chief Operating Officer, Ryan Davis via email at ryan@waverley.cc
Job Type: Full-time
Pay: $135,000.00 - $150,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Family leave
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Relocation assistance
- Retirement plan
- Vision insurance
Work Location: In person
