Markham, ON
Astellas Canada – Business Operations Associate
At Astellas, we strive to become a cutting-edge, value-driven life science innovator. This means working at the forefront of healthcare change to turn innovative science into VALUE for patients.
What sets us apart is our focus on patients, our pioneering innovation, our collaborative culture, and the passion of our talented people.
Making a positive impact on patients’ lives is the purpose behind everything we do. At Astellas, we are relentless in our pursuit of scientific progress and in tackling unmet medical needs, demonstrated by our legacy in oncology, overactive bladder and transplant and our impressive pipeline in women's health, blindness and regeneration, genetic regulation, immuno-oncology, mitochondria and targeted protein degradation.
About Us
We are a global pharmaceutical company headquartered in Japan, with a team of more than 14,000 managing operations in approximately 70 countries around the world. We are in the Top 30 global biopharma company based on global revenues and are predicted to be one of the Top 10 Cancer Drug Makers of 2024 by Fierce Pharma.
In Canada, we are growing to meet the exciting opportunities realized by our legacy brands and rich pipeline of innovative treatments.
We are looking for candidates who will thrive in our entrepreneurial and empowering environment where talent and leadership flourish. Do your values align with our Astellas Way - patient focus, ownership, results, openness and integrity? Then we would love to hear from you.
From the first day in role, everyone at Astellas has a responsibility for creating a brighter future for patients around the world. We nurture exceptional relationships with our employees to allow them to thrive, foster innovation, and deliver exceptional business results. We work to create a culture where our people feel empowered to pursue brave ideas and ambitious outcomes, to have the confidence to be accountable for a higher standard of performance and embody a competitive and solutions-oriented mindset.
Our expertise, science and technology make us a pharma company. Our open and diverse culture is what makes us uniquely Astellas.
Astellas Pharma Canada (APCA) is looking to fill vacant position –
Business Operations Associate
Description
Responsible for administrative support to Commercial Directors and their marketing departments, along with Head of Customer Engagement Excellence as assigned as well as the team. Assists with, creates, acquires and provides information/reports for Director as required. Acts as a liaison between internal and external parties to prepare for and coordinate Director’s activities. Responsibilities include Material Review Process; contract creation and administration, budget tracking and reporting; calendar management; document and presentation production/editing; travel logistics; effective internal and external meeting planning and management; local conference management; expense report management; tracking and maintaining files and documentation; while adhering to Rx&D Code of Ethical Practices and Astellas policies and procedures.
Essential Job Duties
- Provides high level administrative support to Director and Managers assigned including preparation/formatting of PowerPoint presentations, reports, setting up and proactively managing meetings, travel logistics, ordering materials, obtaining publications, preparing correspondence, calendar management, etc.
- Responsible for vendor management process including contracts, agreements, purchase orders and associated budget tracking for departmental and sales budgets. Liaise with finance to ensure invoices, purchase orders, accruals, documentation and budgets are appropriately submitted and monitored to ensure accuracy. Reconciles budgets and submits reports to budget owners on a monthly basis.
- Coordinates the submission, tracking and documentation of marketing materials through internal Materials Approval Process.
- Assists with and/or prepares presentations, slides, documents, reports and spreadsheets as assigned.
- Organizes and effectively coordinates meetings, creates agendas and minutes, and circulates documents in a timely manner. Supports department with external conference/meeting management, as required.
- Frequent inter-departmental interaction on matters requiring coordination between functional units.
- Prepares written communications on behalf of the teams as required.
- Proactively identifies and takes initiative to coordinate and support individual and departmental projects
- Plans, prioritizes and organizes daily workload requirements in order to meet specific deadlines and objectives.
- As the departmental Records Coordinator, assists in the achievement of corporate records and information management objectives by actively promoting information management activities at the departmental level.
- Provides back up support to other Business Operations Associates as needed.
- Assists on special projects within area, trains others in specific tasks, and performs other duties as required.
Qualifications
Required
- High School Diploma
- Minimum 3 years administrative experience
- Strong team player and cross functional collaborator
- Excellent written and verbal communication skills
- Excellent organization, prioritization, time management and project management skills with ability to multi-task to meet deadlines
- Demonstrated ability to work independently and in a team environment while demonstrating high ethical standards, professionalism and enthusiasm
- Excellent interpersonal skills with high degree of professional judgment and ability to handle sensitive and confidential information. Demonstrated ability to accurately interpret instructions to complete tasks with minimal supervision, effectively communicates, expresses ideas and needs with individuals and groups
- Advanced writing, editing, spelling, grammar, formatting and standard business correspondence skills with a demonstrated excellent attention to detail
- Demonstrated ability to accurately interpret instructions and learn new information quickly
- Self-motivated and strong decision-making ability
- Strong ability to be proactive and take initiative without direction
- Ability to anticipate problems and recommend a range of solutions
- Working knowledge of Rx&D code
- Advanced computer skills and excellent proficiency in Microsoft Office (PowerPoint, excel, word, outlook)
Preferred
- College diploma
- Pharma and/or Marketing administrative experience
Working Environment
- This position is hybrid and is based in Ontario. Candidates must be willing to come into our Markham, ON office two days a week.
- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.
Salary Range: $60,000 - $80,500 CAD annually per year (final compensation will be determined based on a variety of factors, including but not limited to proficiency levels and organizational equity considerations)
- The salary range provided applies to Canada only and does not apply to any other locations outside of Canada.
Benefits
- Medical, Dental and Vision Insurance
- Generous Paid Time Off options, including Vacation, Sick time and national holidays
- Registered Retirement Savings Plan Program (RRSP)
- Company paid life insurance
- Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions
- Long Term Incentive Plan for eligible positions
- Wellness programs
Astellas may use artificial intelligence-enabled tools at various stages of the recruitment and selection process.
Additional Information
Astellas Pharma Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the hiring process.
No telephone inquiries, in-person applications, or agencies please. While we appreciate all applications, only candidates under consideration will be contacted.
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Category Administrative
Astellas is committed to equality of opportunity in all aspects of employment.
EOE including Disability/Protected Veterans
Category Canada
Astellas is committed to equality of opportunity in all aspects of employment.
EOE including Disability/Protected Veterans
