Drive the Operations Behind Vacatia’s Real Estate Growth
Location: Fort Lauderdale, FL (Hybrid Flexible)
At Vacatia, we’re redefining vacation ownership through disciplined growth, smart partnerships, and operational excellence. As our real estate portfolio and business operations continue to scale across multiple entities and jurisdictions, we’re looking for a strong operator to help keep the engine running smoothly.
The Manager, Real Estate & Business Operations plays a critical role in supporting real estate transactions, contract workflows, and cross-functional business initiatives. This position partners closely with Legal, Finance, Accounting, Property Management, HOA, and external vendors to ensure transactions and operational processes are executed efficiently, compliantly, and on schedule.
This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys bringing structure, clarity, and momentum to complex operations.
Why You’ll Love Working at Vacatia
- High-Impact Role: Support real estate transactions and operational initiatives that directly fuel business growth.
- Cross-Functional Exposure: Work closely with Legal, Finance, Accounting, Operations, Property Management, and HOA teams.
- Operational Ownership: Help streamline workflows and improve how real estate and business operations are executed.
- Growing Organization: Join a company with evolving systems, expanding properties, and long-term opportunity.
- Collaborative Culture: Be part of a team that values accountability, partnership, and execution excellence.
Your Impact
- Support acquisition, disposition, leasing, HOA, and resort-related real estate transactions from initiation through close.
- Coordinate due diligence materials, closing documentation, title reports, insurance certificates, and transaction checklists.
- Manage operational workflows related to real estate contracts, vendor agreements, service contracts, and purchase orders.
- Track contract milestones, renewals, expirations, and obligations, proactively communicating risks and upcoming deadlines.
- Partner with Legal and Finance to ensure contracts align with business, accounting, and compliance requirements.
- Serve as a liaison between internal teams and external vendors to keep projects moving forward.
- Identify opportunities to standardize and improve real estate and business operations processes.
- Support audits, compliance tracking, reporting needs, and special projects led by the VP, Real Estate & Business Operations.
What You Bring
- Bachelor’s degree in Business Administration, Real Estate, Finance, Legal Studies, or a related field, or equivalent experience.
- 5+ years of experience in real estate operations, business operations, contract management, procurement, or a related field.
- Strong understanding of real estate transactions and contract lifecycle management.
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and commitment to accuracy and compliance.
- Clear, professional written and verbal communication skills with cross-functional collaboration experience.
- Proficiency in Microsoft Office and Google Workspace; experience with DocuSign, contract management systems, and project tracking tools preferred.
- Ability to handle sensitive and confidential information with discretion and sound judgment.
- Experience in hospitality, property management, or multi-entity organizations strongly preferred.
Join Us
At Vacatia, real estate and operations are at the heart of how we grow, scale, and deliver exceptional experiences. If you’re a detail-driven operator who enjoys managing complexity, partnering across teams, and driving execution, we invite you to join Vacatia and help shape what’s next.
